MessCom – Round 3

Task – 1 Non student ordering system

FINANCE VERTICAL

M A H E S H P R A J A PAT I

ABM16072
 Existing System Layout

Billing done Need for Food

every month Packing of food Out for delivery
and amount is from mess by non- in tiffin
received from student bodies
faculty

Manual They call the Dispatch

entry in manager on instructions Delivered to Tiffin received
Register for 6750 extension faculty
billing no.
are provided back at mess
to team
purposes
Challenges in the existing system
Complete process is manual
Billing is time consuming and laborious work
Tracking of the payment receipt is again a laborious work
Manual entry if the non student bodies are willing to take lunch/dinner in mess
No traceability of expenses incurred by faculty at given instance to them
Items for the Menu are to be checked on call (confirmation of any Ad hoc changes)
Labour work and time required for execution is high
Proposed solution and it’s implementation
Providing non students bodies access to The Annapurna Mess Society WebApp

The online registration process shall be same as of the students

Forms to be filled by faculties with details of their credential & image

Post registration, the portal shall be accessible to Non-student bodies

Post this the ordering can be done in two ways, explained in next slide
Options of ordering post registration
Option 1 Option
Option 21
Faculty can place order online for Faculty can call the manager /
Lunch, dinner or Non veg worker -> The manager will tell the
Menu shall be provided on portal menu/changes for decision

The manager will get notified on Manager will do admin entry on

portal & delivery shall be done as portal --> Delivery shall be done as
per the earlier method per former method

Traceability of billing – easy, Online payment link, Traceability of the payments online,
Faculties can also leverage this option to do the lunch/dinner in the mess/night mess
Anticipated problems - 1 (with solutions during execution)
Que. Timings of ordering for students and Timings of ordering for Non-students bodies shall
be different. How to stop students’ intervention during those time? (Only if we’re
bothered about it in any manner, since it is redundant query)
Ans. Through coding we can introduce “RBAC – Role based access control” by which we can
allow a specific users only to access certain pages. Based on the technology of website
developed, the duration and price of this may vary from 2-7 days and 2000-7000 if we
get it outsourced. Technology can be known only by accessing server.
Que. What will be the time provided for ordering for teachers?
Ans. The portal shall be open 0.5 to 1 hr prior to the current timings for lunch/dinner/snacks
in the mess which are (12-14:25, 16-17:55 and 19:30-21:25).
Anticipated problems - 2 (with solutions during execution)
Que. If the ordering from non-student body is done through website (option 1 of 5th slide)
then how may the concerned person get to know about the order?
Ans. The alert messages regarding the ordering can be sent directly to the person who is
handling the delivery services of the non student bodies’ ordering so as to reduce the
burden of manager as well as the redundant communication.
Que. How much time and money will it take to develop this function on our website?
Ans. Depending upon the technology on which the website is built, it may take 2-7 days in
terms of time and 2000-10000 INR in terms of money to outsource this activity (if we
include RBAC). Without RBAC, it shall be just addition of some options and ids. So
completely free!!! And the time shall also be negligible.
Anticipated problems - 3 (with solutions during execution)
Que. How much time shall be required for the adaptability of the system by stakeholders?
Ans. Since our process does not interfere with the most of the manual processes, the
estimated time id nearly 7-10 days max.
Que. How shall billing be improved post implementation of this?
Ans. From this WebApp, we can download excel sheet of the statistics stating the billing
amount for each faculty.
Que. How will we send the bills to the related persons?
Ans. The bill amount can be traced through online portal. If any stakeholder asks for the
physical copy of bills then the same can be provided on case to case basis.
Anticipated problems - 4 (with solutions during execution)
Que. How will we receive the payments and how will we trace it?
Ans. We can receive payments through net-banking / BHIM / Google Pay / Phone Pay / QR
codes of all to smoothen the payment receipt process.
For tracking this with mess account, we may ask the payer to upload the screenshot of
the payment on the portal.

Additional Perks to stakeholders (Non-student bodies):

1. Non student bodies will not have to do a register entry when they are having
Breakfast/Lunch/Snacks/Dinner in the mess.
2. Also, we can extend the benefits of night mess to stakeholders without any extra effort.
Thank You!!!