JD Accounts

JOB DESCRIPTIONS OF MANAGER FINANCE
Responsibilities are as under: -
1. Responsible to supervise the store matters like:

 Purchase
 Store Issues
 Store payments
2. To supervise all accounts and financial activates as under: -
 Cash payments.
 Day book closing.
 Voucher checking.
 Salary and advance payments.
 Raw and packing material closing.
 Report checking of production, consumption and sales.
 Waste and consumption register checking.
 Online confirmation, bank receipt, bank reconciliation.
 Billing.
 Reporting bank positions trade creditor shop and distributors sales.
3. Responsible for physically stock checking three times in a month (10, 20 and 30 date).
4. Finance Manager also a chairman of mess committee. So he is responsible for quality,
cleanliness and all other activities of mess.
5. Responsible for monitoring cost of production and regular liaison with manager costing.
6. Any other duty assigned by the management.
7. Responsible to prepare following reports:
Name of Report Daily Weekly 10 Days Monthly Submitted

to
Cost of Goods sold report x x X  CFO
Physical stock report x x  X CFO
Analysis report (Production, Sales &  x x x CFO
Shipping)
Code of conduct & ethics:

In case of non compliance, corruption, undue favor, nepotism, crime, loss of company’s assets and
loss of company’s integrity the company may take any disciplinary action against you or dismiss
from the service.
____________
Approved By:
JOB DESCRIPTIONS OF ASSISTANT MANAGER FINANCE
1. Check manual shop ledger register on Daily Basis.
2. Check Distributors daily sales ledger entries.
3. Prepare Daily Reports/Accounts for management review with respect to sales,

purchases, closing inventories, bank position, creditors, and material issue summary.
4. Check Bank Reconciliation.
5. Coordination with ERP/ XTuple Team for Procure to pay implementation (P2P) as end
user.
6. Review Daily Vouchers.
7. Prepare departmental efficiency Report (in progress) for internal audit department.
8. Any other task as assigned by seniors.
____________
Approved By:
JOB DESCRIPTIONS OF ACCOUNTS OFFICER (AMANAT ALI)
1. Checking of MRN list & send to U-3 for preparation of cheques.
2. Checking of all CPV, CRV, BPV, BRV & JV’s of Beverages Unit, Jam Unit, Dairy Unit &
Unit-8.
3. Checking of bank ledger & party ledgers of all above units.
4. Presentation of all above dack to Zulqarnain Sb.
5. Preparation of party payment schedule twice in a month.
6. Disbursement of cheques to venders.
7. Responsible for handing/taking over of his charge at time of shift in/out.
8. Any other task assigned by your head

from the service.
____________
Approved By:
JOB DESCRIPTIONS OF ACCOUNTS OFFICER
(Muhammad Farooq)
Accounts Officer performs following duties: -
1. Day book closing.
2. Voucher checking.
3. Different reports preparation for MRM.
4. X-tupil payment voucher.
5. Checking of Sales Incentives.
6. Checking of Cash Book on daily basis.
7. Reconciliation with Trade Creditors.
8. Any other duty assigned by management.

from the service.
Approved By:
JOB DESCRIPTIONS OF ACCOUNTANT (ISMAIL ALVI)
1. Responsible to deal all daily vouchers
2. Cash payment & receipt
3. To check daily incoming mail (Dak) received in accounts department.
4. Shop cash summary reconcile.
5. Stock taking of raw & finish good (internal audit).
6. Adjustment voucher.
7. Distributor incentive check (sale & target)
8. Day book maintain.

from the service.
____________
Approved By:
JOB DESCRIPTIONS OF ACCOUNTS ASSISTANT (Asim Sohail)
1. Responsible to deal all Utility bills of unit-5
 Telephones (PTCL)
 Electricity (U-5)
 SNGL
 Telephones (Warid)
 Electricity (Flats)
2. Responsible for payment of rent:
 Vehicles
 Flats
3. Responsible for bank reconciliation of company’s 6 Nos. of Accounts. Also bank receipt
vouchers.
4. Responsible for open the accounts/close, registration and cancelation of distributions.
5. To receive Distributor’s online from Sales Department and after verification from bank to
transfer amount into Distributor’s account in Company.

from the service.
____________
Approved By:
JOB DESCRIPTIONS OF ASSISTANT ACCOUNTS (Zaheer Abbas)
1. Responsible to prepare the cost report of production, sales report, shipping repot, Issue
report and purchase report.
2. Responsible for verification of manual report after the month for each department. And
prepare analysis report.
3. To check the inventory report of every department.
4. Responsible for physical closing of store, shipping and production after 10 days and on
monthly basis and report to finance manager.
5. Responsible to analysis with sale forecast report on daily basis.
6. Reasonable to check the bank balance report.
7. Responsible to prepare the Loss & Profit report of company.

Name of Report Daily After 10 Monthly Submitted to Remarks
days
Cost Report of Production, Sales ,  x  Manager
Shipping, Issue and Purchase Accounts
Analysis Report (each report) x X  Manager
Accounts
Physical stock checking report x  X Manager
Accounts
Loss & Profit Report  x X Manager
Accounts

from the service.
____________
Approved By:
JOB DESCRIPTIONS OF ASSISTANT ACCOUNTS (Husnain Abbas)

Daily Reports:
o Daily Cost of Goods Sold Report.
o Daily Bank Position Report Included “Bank Receipt” and “Bank Payments”.
o Daily Cash Position Report Included “Cash Receipt” and “Cash Payments”.
o Trade Creditor’s Balance Summary and Reconciliation Included “Purchase”, “Purchase
Return”, “Net Purchase”, “Payment” and “Cash/Bank Account No and Bank Name”.
o Distributors Reconciliation Report included “Bank/Cash Receipt”, “Cash/Bank Account No
and Bank Name”, “Gross Sale”, “Discount”, “Net Sale” and “Freight Paid”.
o Shops Reconciliation Report Included “Bank/Cash Receipt”, “Gross Sale”, “Discount”, “Net
Sale”
o Raw Material, Packing Material, Semi Finished Goods and Finished Goods Reconciliation
Report Included “Purchase/ Production”, “Purchase Return”, “Issue”, “Issue Return” ,
“Transfer or Sale”, “Wastage” and “Closing Stocks”.
o Daily Production Report.
o Finished Goods Reconciliation Report Included “Production”, “Stocks Received From Unit-
08”, Stocks Transfer to Unit-08”, “Distributors Sale”, “Shops Sale”, “Sale Return”,
“Wastage” and “In House Use”.
o Sale Summary Included “Distributors Discount and Sale Amount” and “Shops Discount and
Sale Amount”.
o Daily Finished Goods Stocks Reconciliation of “Beverage”, “Confectionery”, and “Dairy”
Unit-05 and their Sale Forecast.
o Required Report of Raw Material, Packing Material, and Finished Goods Value Wise.
o Day Book Cash Detail of Beverage Unit-05.
o Production Analysis (Legacy Report) Included Wastage and Loss Percentage of daily
Issuance Stocks.
o To check the Inventory Report of every Department.
o Some Time Maintain Bank Ledger, Purchase Ledger and Distributors Sale Ledger.
Monthly Reports:
o Monthly Cost of Goods Sold Report.
o Preparation and Presentation of Financial Statements.
o Interpretation and Analysis of Financial Statements and Financial Information.
o Monthly Finished Goods Reconciliation Report.
o Production Analysis Reports.
o Utilities Consumption Reports.
o Per Case/Pet Freight Given to Distributors and Per Case/Pet GATTA Cost.
o Summary of Different Daily Stocks Reports and Comparison.
o Comparison of Stocks with Previous Month.
o Stocks Transfer In and Transfer Out (Unit-08) Report.
Stock Taking:
o Stock Taking Store, Shipping and Production and prepare Report after 10 days and on
monthly basis and report to Finance Manager.
o Responsible to prepare following reports:
Name of Report Daily After Monthly Submitted Remarks

10 to
days
Cost Report of Production, Sales ,  x  Manager
Shipping, Issue and Purchase Accounts
Analysis Report (each report) x X  Manager
Accounts
Physical stock checking report x  X Manager
Accounts
Loss & Profit Report  x X Manager
Accounts

In case of non compliance, corruption, undue favor, nepotism, crime, loss of company’s assets
and loss of company’s integrity the company may take any disciplinary action against you or
dismiss from the service.
____________
Approved By:
JOB DESCRIPTIONS OF ASSISTANT ACCOUNTS (Kashif Ali)
Gate Office:
Daily check the outstation register(C.S.D bottles to distributor)

To check the 19 ltr and C.S.D register (shop supply)
In gate pass and out gate pass register
Jam, ketchup and candy register(shops and distributors)
Fresh milk and dry milk register( shops )
Complain register at gate office regarded vehicle
To check the vehicle loading process( shop and distributor )
Shipping:-
To check the process loading of vehicle

To check the C.S.D register and advance of stock from production to shipping
To check the Jam, Ketchup register and advance opening stock from
production to shipping
To find out the causes of wastage in shipping
To check the process of 19 ltr delivery at shop
To check the empty register of 19 ltr
Wastage of 19 ltr and C.S.D bottles in shipping
Complain register from shops and customer
To check the stock from Faisalabad(juices)
To check the pending D.O,s in shipping and find out the reasons
Store and Warehouse:-
To check the Purchase voucher and physically check the daily stock
To check the issuance of Raw and Packing material to production plant daily
bases
To check the stock which is return from production hall
To check the stock maintained method and valuation
To check the Jam, Ketchup and Candy raw and packing material
To check the wastage recovery from shipping
Daily check the wastage sale out and the other sale of factory
Daily check the stock of Sugar and CO2 Gas
C.S.D Production Hall ,Water Plant and confectionery:-
To check the register material issue from store
Find out the causes of wastage at C.S.D production & water plant
To check the register production sent to shipping
To check and confirm the problems at production plant
Daly visit the C.S.D plant, Water plant and Candy Production plant
To check the Syrup room syrup process
To check the delivery of 19 ltr water production to shipping
Other Duties and Responsibilities:-
To prepare the report of different problems and gave the report to FINANCE
MANAGER.
To check the labour of contractor at daily bases
To visit the Mess and check the cleaning and quality of food product
To discuss the problems of their department,
To check the register of attendance of different department at time office
To check the shop ledger at daily bases
To visit the overall factory and Point out the problems
To check the vehicle in and out time
To check the fuel register and daily sheet of fuel to vehicle
To perform the duty of internal audit after every 10 day.
JOB DESCRIPTIONS OF ACCOUNTS ASSISTANT (Shahbaz Ali)
1. To check the distributors order according to sales order.
2. To enter voucher J.V, C.R.V, C.P.V, B.R.V.
4. To received online distributors and entered in system after verification from bank.

days
Distributor Order  x x Shipping
Deptt.,
Manager
Accounts

from the service.
____________
Approved By:
JOB DESCRIPTIONS OF ACCOUNTS ASSISTANT (Rameez Alam)
1. Updates manual ledgers, party ledger, bank ledger (CSD & Confectionery)
2. Material receipt note along with bills.
3. Preparation of checks detail.
4. Preparation of vouchers (BPV).
5. Checking of manual shop sale ledger.

from the service.
____________
Approved By:
JOB DESCRIPTIONS OF ACCOUNTS ASSISTANT (Hafiz Afzaal)
1. To receive Sales order and Rent (builty) of vehicle for Distributors.
2. To prepare the Distributors Order according to sales order and production available in
system.
3. To maintain distributor ledger daily.
4. To enter Freight J. V

days
Deptt.,
Manager
Accounts

from the service.
____________
Approved By:
JOB DESCRIPTIONS OF ACCOUNTS ASSISTANT (Yaar Muhammad)
system.

days
Deptt.,
Manager
Accounts

from the service.
____________
Approved By:
JOB DESCRIPTIONS OF ACCOUNTS ASSISTANT (Faisal Husnain)
system.

days
Deptt.,
Manager
Accounts

from the service.
____________
Approved By:
JOB DESCRIPTIONS OF ACCOUNTS ASSISTANT (Mazhar Hussain)
system.

days
Deptt.,
Manager
Accounts

from the service.
____________
Approved By:

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JOB DESCRIPTIONS OF MANAGER FINANCE

Responsibilities are as under: -

1. Responsible to supervise the store matters like:

Name of Report Daily Weekly 10 Days Monthly Submitted

Code of conduct & ethics:

1. Check manual shop ledger register on Daily Basis.

2. Check Distributors daily sales ledger entries.

3. Prepare Daily Reports/Accounts for management review with respect to sales,

4. Check Bank Reconciliation.

6. Review Daily Vouchers.

8. Any other task as assigned by seniors.

Responsibilities are as under: -

1. Checking of MRN list & send to U-3 for preparation of cheques.

3. Checking of bank ledger & party ledgers of all above units.

4. Presentation of all above dack to Zulqarnain Sb.

5. Preparation of party payment schedule twice in a month.

6. Disbursement of cheques to venders.

7. Responsible for handing/taking over of his charge at time of shift in/out.

8. Any other task assigned by your head

Code of conduct & ethics:

Responsibilities are as under: -

Accounts Officer performs following duties: -

1. Day book closing.

3. Different reports preparation for MRM.

4. X-tupil payment voucher.

5. Checking of Sales Incentives.

6. Checking of Cash Book on daily basis.

7. Reconciliation with Trade Creditors.

8. Any other duty assigned by management.

Code of conduct & ethics:

Responsibilities are as under: -

1. Responsible to deal all daily vouchers

2. Cash payment & receipt

3. To check daily incoming mail (Dak) received in accounts department.

4. Shop cash summary reconcile.

5. Stock taking of raw & finish good (internal audit).

7. Distributor incentive check (sale & target)

8. Day book maintain.

9. Responsible for handing/taking over of his charge at time of shift in/out.

Code of conduct & ethics:

Responsibilities are as under: -

1. Responsible to deal all Utility bills of unit-5

2. Responsible for payment of rent:

4. Responsible for open the accounts/close, registration and cancelation of distributions.

transfer amount into Distributor’s account in Company.

6. Responsible for handing/taking over of his charge at time of shift in/out.

Code of conduct & ethics:

Responsibilities are as under: -

7. Responsible to prepare the Loss & Profit report of company.

8. Responsible for handing/taking over of his charge at time of shift in/out.

Code of conduct & ethics:

Responsibilities are as under: -

o Responsible to prepare following reports:

Name of Report Daily After Monthly Submitted Remarks

Code of conduct & ethics:

Daily check the outstation register(C.S.D bottles to distributor)

To check the process loading of vehicle

Store and Warehouse:-

Other Duties and Responsibilities:-

Responsibilities are as under: -

1. To check the distributors order according to sales order.

2. To enter voucher J.V, C.R.V, C.P.V, B.R.V.

3. Responsible for handing/taking over of his charge at time of shift in/out.