Ch 02

Project Management
Organization

Project Management
 Learning Outcomes
When you complete this course, you
should be able to :
✔ Explain the primary element in project
management
✔ Explain the project organizations structure
✔ Explain the role of project manager
✔ Create the project charter

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 Ch 02

Project
Management
Organization
At the end of this session, you
should be able to:
✔ Explain the primary element in project
management
✔ Explain the project organizations
structure
✔ Explain the role of project manager
✔ Create the project charter
 Project Management Checklist

Three primary elements of project

management:

1. Project planning
2. Project scheduling
3. Project control

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Project Management Activities
Three primary elements of project management:

Planning
Scheduling

Controlling

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Project Planning

Before Start of project During

project Timeline project

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Project Planning, Scheduling, and Controlling

Before Start of project During

project Timeline project

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Project Planning, Scheduling, and Controlling

Before Start of project During

project Timeline project

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Project Planning, Scheduling, and Controlling

Before Start of project During

project Timeline project

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Project Planning, Scheduling, and Controlling
Time/cost estimates
Budgets
Engineering diagrams
Cash flow charts
Material availability details

Budgets
Delayed activities report
Slack activities report

CPM/PERT
Gantt charts
Milestone charts
Cash flow schedules

Before Start of project During

project Timeline project

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 Project Planning

Set Project Defining Establishing

goals project objectives

Creating
Forming Determining work
organization resources breakdown
structure

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 Project Goals
– The purpose or specific result expected from the
project
– Goals are more global in nature, affecting larger
perspectives over longer time frames.
– Achieved through the project objectives and
activities

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 Project Objectives

Specific and defined in nature.

Time-related to achieve a certain task

The measurable outcomes of activities undertaken to achieve

goals

They are described as achieved or not achieved.

Objectives should align with a study’s goals.

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 Project Objectives
Specific
• I will complete the first section of my essay by this evening

Measureable
• I will produce the 3 draft pages by this evening

Achievable
• I can do this because I have done the research, organized my notes and
produced an outline plan.

Realistic
• 3 pages is OK

Time Bound
• I will finish by 9.00 pm

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 Organization
Organization is about
creating a control and
communication system that
allows management to
achieve its objectives.

It puts in place a structure

that defines roles,
hierarchies,
communication,
coordination and control
mechanisms.

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 Organizational Structure

Project organization

Balanced Strong
Functional Projectized Weak Matrix Composite
Matrix Matrix
Organization Organization Organization Organisation
Organization Organization

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 Functional Organization
• Project divided into segments and assigned to relevant
functional areas and/or groups within functional areas.
• Coordinated by functional and upper levels of
management.

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 Projectized Organization
• Most of the organization’s resources are involved in
project work, and project managers have a great deal of
independence and authority.

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 Weak Matrix Organization
• Blend of functional and projectized, where weak Matrix
maintain many of the characteristics of a functional
organization.
• The project manager role is more that of a “coordinator”
or “expeditor” than that of a manager.

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 Balanced Matrix Organization
• A person is assigned to oversee the project and interacts
on an equal basis with functional managers.
• This person and functional managers jointly direct work
flow segments and approve technical and operational
decisions.

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 Strong Matrix Organization

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 Composite Organisation

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 Project team

Headed by project manager

– Coordinates activities
– Monitors schedule and costs

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 Project team
The Role of Project Manager
Highly visible
Responsible for making sure that:

All necessary activities are finished in order

and on time
The project comes in within budget
The project meets quality goals
The people assigned to the project receive
motivation, direction, and information

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 Project team

The Role of Project Manager

Highly visible
Responsible for making sure that:
Project
All necessary activities aremanagers should
finished in order be:
and on time Good coaches
The project comes inGood
within budget
communicators
The project meets quality
Able togoals
organize activities
The people assignedfrom a variety
to the projectof disciplines
receive
motivation, direction, and information

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 Eight basic right of project manager

1. To state ‘what’ not the ‘how’ to project staff

2. To assign tasks & get commitments
3. To allocate funds to tasks
4. To communicate directly with anyone assigned
with a project task
5. To obtain oversee the work progress
6. To nominate and vote a person as a team
member at any time
7. To obtain a priority rating
8. To propose a project plan revision

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 Group Activity - environmental problems; service project

• Develop a Project Charter – 4 members in a group

Project title/Goals :

Project description:

Objectives :

Project leader :

Project team :

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 The 9 Knowledge

9. Integration 5. Risk

2.
QUALITY

6. Communication 7. Human
1. OBJECTIVES Resource
3. 4.
COST TIME

8. Procurement

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 • This aims of this project are:
– To reduce the wave power during monsoon season at
Pantai Cenang, Langkawi.
– To <verb> <specification> <…>

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