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Setting Up Zoom Rooms With Office 365
Setting Up Zoom Rooms With Office 365
Setting Up Zoom Rooms With Office 365
support.zoom.us/hc/en-us/articles/203847179-Setting-Up-Zoom-Rooms-with-Office-365
Overview
When a calendar resource is integrated with a Zoom Room, the room’s TV display,
controller, and Scheduling Display show the meetings scheduled for the room. Members
of your organization can schedule a meeting in a Zoom Room by inviting the room to the
meeting. Conference rooms are assigned as a calendar resource through a calendar
service. Authorizing Zoom to have access to calendar resources enables users to start
and join meetings in the room using one touch.
Before you can add a calendar service for Zoom Rooms, an Office 365 administrator
must do the following:
After the Office 365 administrator completes all steps in each section, they will then use
the credentials of the dedicated user to provide authorization for the Zoom Rooms in
your account to use the calendar service and all of its calendar resources.
Prerequisites
An Office 365 Administrator Account with permission to create a new user
The ability to create and manage calendars for rooms
Instructions
Create a dedicated user for Zoom to access Office 365 calendars
This is how Zoom will sign in to Office 365 to access the room calendars.
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5. Next to Send As, click the plus (+) sign.
6. Select the dedicated user and click add->.
7. Click OK.
8. Scroll down to Full Access and click on the plus (+) sign.
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9. Select the dedicated user and click add->
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10. Click OK.
11. Click Save.
12. Repeat steps 3-11 for each room.
13. Proceed to the next section to Enable the dedicated user to edit the Zoom
Rooms calendars.
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This will open the dialog
8. Open the mailbox for the dedicated user, and accept the invitation from the
calendar resource.
$UserCredential = Get-Credential
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$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri
https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication
Basic -AllowRedirection
Note: If you are in China, the command you enter is slightly different. enter the
following
Import-PSSession $Session
6. If you see a message that begins “If you see error like “Import-PSSession : Files
cannot be loaded…”, enter the following command:
Set-ExecutionPolicy Unrestricted
Note that this command will fail if you are not running Windows Powershell as an
Administrator, as required in Step 1.
7. Check the settings for the calendar resource with following command, changing the
value for “room_name” to the actual room name value.
Identity : portertest.com/Users/room_name
DeleteSubject : True
AddOrganizerToSubject : True
DeleteComments : True
RemovePrivateProperty : True
9. Change the settings for the room with following command, changing the value for
“room_name” to the actual room name value.
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Identity : portertest.com/Users/room_name
DeleteSubject : False
AddOrganizerToSubject : False
DeleteComments : False
RemovePrivateProperty : False
Notes:
If you do not want to show the Calendar topic, change DeleteSubject $false to
DeleteSubject $true
If you see an error such as “The operation couldn't be performed because
object 'Room' couldn't be found on 'zoomwithus.onmicrosoft.com'.”, that
means the scope of the role group that grants you permission to run the
cmdlet does not include the user/room. Make sure you are logged in with an
admin account, as required in Step 3.
10. Check the settings for the room after changing the settings, with the following
command, changing the value for “room_name” to the actual room name value.
11. Verify that the responses for the following values have been changed to False:
"DeleteSubject", "AddOrganizerToSubject", "DeleteComments" and
"RemovePrivatePropoerty"
Identity : portertest.com/Users/room_name
DeleteSubject : False
AddOrganizerToSubject : False
DeleteComments : False
RemovePrivateProperty : False
12. Repeat Steps 7-11 for each calendar, changing only the room name in each
command.
13. Disconnect the session with the following command:
Remove-PSSession $Session
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1. Sign in to the Zoom web portal as a Zoom Rooms administrator.
2. Choose Calendar Integration, and then click Add Calendar Service.
The Add a Calendar Service dialog displays.
5. If the value is not already automatically filled in, enter the URL for the EWS server.
Be sure to include the entire URL, including the https:// portion.
6. Click Authorize.
The Calendar Integration page shows the calendar service that you added.
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Note: See Add a Zoom Room for information on configuring a calendar resource with a
Zoom Room.
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