Coesia Group

CONE – User Manual

Manual Accrual

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Contents
1. DOCUMENT INFORMATION ............................................................................................................... 3
2. INTRODUCTION ................................................................................................................................... 4
3. MANUAL ACCRUAL ............................................................................................................................ 5
1.1 FBS1 –ENTER ACCRUAL/DEFERRAL DOC. ........................................................................................ 6
1.1.1 Enter Accrual/Deferral Doc - Header Data .................................................................................................... 7
1.1.2 Enter Accrual/Deferrals Doc – Open Item Data ............................................................................................ 9
1.2 F.81 –REVERSE ACCRUAL/DEFERRAL DOCUMENT ........................................................................... 16
1.2.1 F.81 –Reverse Accrual/Deferral Document - Execution............................................................................ 19

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 1. Document Information

User Manual
Stream General Account – Manual Accrual
Business Unit / Area Finance & Controlling
Business / Process Owner Phone Location
Key User Phone Location
Dev Team Reference Phone Location
Author Phone Location

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 2. Introduction
Present document aims to illustrate SAP standard functionality to be adopted at end of period in order
to post accruals that are reversed 8sel-reversion) at the beginning of next period.

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 3. Manual Accrual
In order to manual post accruals/deferrals, at the end of period, Controlling Office has to use the standard SAP
functionality to create an accounting document for reverse (FBS1 - Enter Accrual/Deferral Doc.) and provide to
reverse the document with the massive standard functionality (F.81 - Reverse Accrual/Deferral Document) at
each month begins.
The automatic reverse must be not executed at the end of year.

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1.1 FBS1 –Enter Accrual/Deferral Doc.

(1) Go to “FBS1 - Enter Accrual/Deferral Doc.“ as directed below:

Menu Path: Accounting > Financial accounting > General Ledger > Periodic Processing > Closing > Valuate
> FBS1 - Enter Accrual/Deferral Doc.

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 (2) is double-clicked.

1.1.1 Enter Accrual/Deferral Doc - Header Data

In the first section it is possible to insert the following header data:

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 (1) Document Date
(2) Posting Date: prefilled with the system date
(3) Document type: select the correct document type basing on the Coesia Model
(4) Company Code
(5) Reference: insert the invoice document number
(6) Currency/Rate: Exchange rate used for the translation between foreign currency and local currency. In
entry transactions, you only specify the exchange rate if you want a different rate to the table rate. If you
use the option to enter the local currency and the foreign currency amount manually when you are
entering an item, a different exchange rate may result than that in the "Exchange Rate" field
(7) Translation date: Translation date for determining the exchange rate which is to be used for translation.
The exchange rates are stored in the system.
(8) Doc. Header Text

In section “Inverse Posting” it is possible to insert the following header data:

(9) Reversal Reason: choose one between the list

(10) Reversal Date: Planned Date for the Reverse Posting, insert the date on which the reverse posting is to
be made.

In section “First Line Item” it is possible to insert the following header data:

(11) PstKy: insert the posting key with which the next document line item should be entered
(12) Account: insert G/L Account basing on Coesia accounting treatment Model

After enter the data (following an example)

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Click on Enter in order to access to the next screen.

1.1.2 Enter Accrual/Deferrals Doc – Open Item Data

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In section “Item 1” it is possible to insert the following data related to the G/L Account insert in the previous
screen:

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 (1) Amount
(2) Cost Center: basing on the Coesia Model
(3) WBS Element: basing on the Coesia Model
(4) Value Date:
(5) Assignment
(6) Text

In section “Next Line Item” it is possible to insert the following data:

(1) PstKy: insert the posting key with which the next document line item should be entered
(2) Account: insert G/L Account basing on Coesia accounting treatment Model

After enter all data (following an example)

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Click on Enter in order to access to the next screen

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In section “Item 2” it is possible to insert the following data related to the G/L Account insert in the previous
screen:

(1) Amount
(2) Cost Center: basing on the Coesia Model
(3) WBS Element: basing on the Coesia Model
(4) Value Date:
(5) Assignment
(6) Text

After insert all data, click on “Display Document Overview”

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You can display a preview of accounting document in order to verify before save. After review of the entries Click
. on save account document posted. At the time of saving document is posted in finance. The system gives
you the information about document number created.

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1.2 F.81 –Reverse Accrual/Deferral Document

(3) Go to “F.81 - Reverse Accrual/Deferral Document“ as directed below:

Menu Path: Accounting > Financial accounting > General Ledger > Periodic Processing > Closing > Valuate
> F.81 - Reverse Accrual/Deferral Document
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 (4) is double-clicked.

In the first section it is possible to insert the following data in order to filter the accounting document to be
reversed:

(1) Company Code

(2) Document Number
(3) Fiscal Year

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 (4) Document Type

In sections “General selections” and “Further selections” it is possible to insert other information in order to select
the document to be reverse:

(5) Posting Date

(6) Entry date
(7) Reference
(8) Reverse posting date
(9) User Name

In section “Reverse postings details” it is possible to insert the data for reverse document:

(10) Posting Period: In the case of accounting documents, the period to be updated is either taken from the
posting date or, if a special period is to be updated instead of the last period of a fiscal year, entered
manually.
(11) Reversal Reason: Account: insert G/L Account basing on Coesia accounting treatment Model
(12) Test Run: maintain the flag in order to execute the program in test and verity the spool

After enter the data (following an example)

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Click on in order to execute the program.

1.2.1 F.81 –Reverse Accrual/Deferral Document - Execution

Tax report execution can be run both in test and in definitive mode:

 Test run: the system provides a simulation of report in order to allow the check before the definitive run.
To execute the Reverse in test mode be sure that there is a flag on “Test Run”
 Definitive run: the system posts the accounting document for reverse

If you click on which “Test Run” flag the system give you the list of document, basing on selection
parameter, and the information if it is possible to reverse or not.

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If you click on with out “Test Run” flag the system executes the reverse and give you the list of document,
basing on selection parameter, reversed

If you double click on reverse document, you can display the document and the reverse document posted:

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Click on to display the revers document

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