User Login: Training Manual For GST Implementation

GST IMPLEMENTION
Training Manual for Implementation Process
Module 1: GST Implementation in SAP system

Topic: Steps for the implementation model
1. Introduction
User Login
Before working into the SAP system, user must have the User Login Credentials, which means, he/she
must have the User Id of the Production System and the Password. SAP GUI (version 7.3 or later) software
should be pre-installed to the desktop/laptop and the same will be connected to the SAP server through
LAN.
When the user clicks the SAP GUI system will prompt for the user credentials like below.
User Id – It will be the SAP Employee Id of the user

Password – It is user specific. User will be able to change the same
Training Manual for GST Implementation Page 1 of 60

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Client No. – It will be always same for the Production box

Language – Always EN i.e. English
SAP Menu
After the successful login to the SAP system, user can access the user specific menu. This menu contains
only those items such as Transactions, Reports, Web Addresses etc. that are needed to perform the user
specific tasks. The system administrator will do this set up; thereafter whenever a user logs on to the SAP
System, he/she will see the menu specific to the logged on User ID.
If you have not been assigned a user menu, then you can navigate through SAP standard menu to perform
your tasks. Select Menu → SAP Standard Menu to view the standard menu options.
You can also create a favourite list containing the transactions, reports, files etc. that you would be using
frequently.
You can add items to your favourites list using the Favourites menu option or by simply dragging &
dropping them with the mouse or by using the menu bar.
Drag & Drop Method
Select an executable menu item using the mouse, and keep the mouse button pressed.
Drag the item to the desired position in your favourites list, and release the mouse button. The new item
appears below the position where you dropped it.
Through Menu Bar
Select an executable item in the User Menu.

Choose Favourites → Add.
The new item appears at the end of your list.

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After addition of Transaction Codes in Favourites, screen displays the SAP standard menu along with
added favourites as shown below:
2. Navigation in the Workplace Menu

You can expand and collapse menus in the navigation area by choosing the dropdown arrows to the left of
the menu items, as shown in the example below:

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To open an application in the navigation area:

Double-click its node, or
Choose Enter, or
Choose Edit → Execute
3. Overview
When we get information from Complain Party or by customer regards the power problem in the area,
first FME need to create the Notification. In Notification need to maintain the data like from whom he get
the information, it belongs to which feeder (Functional Location) and DTR (Equipment), and the
additional information regarding the incident. If any cost involved, we need to create Maintenance Order.
4. Steps for Implementation of notes: -

4.1 Go to SAP service marketplace (https://support.sap.com) and log in with S-user id and password.
4.2 In the search tab, enter note number 2421394 which is the master note for GST Implementation.
4.3 Then you will get a list of GST Solution notes which need to be implemented. Screenshots for some of
the notes are given below.

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4.4 Then go to the SAP GUI portal.

4.5 Then open the notes one by one and check the prerequisites.
e.g.- for note 2405502, we have to check the prerequisites which is shown below.

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4.6 After checking the prerequisites, do the manual activities (if any) as given in the attachments.
4.7 After completion of all the manual activities, execute the transaction ‘snote’.
4.8 Then go to ‘goto’->’download SAP note’.
4.9 Put the note number there which you want to implement and execute it.
4.10 Then execute the note which you have downloaded.

4.11 After implementing successfully, the note will be stored in the “New” tab.

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5. Steps for STO CYCLE
Material :11000029,Vendor :5003130, Supplying Plant : BP24, Receiving Plant : BP09

5.1 For changing the Vendor, Tcode ‘XK02’ have to be used.This helps to assign the plant to the Vendor.
5.2 Tcode ‘ME11’ has to be used for Creating Purchasing Info Record.

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5.3 For Creating STO Purchasing Order Tcode ‘ME21N’ has to be used :

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5.4 For the STO’s to create the delivery Transaction code ‘VL10B’ has to be used.It helps to create deliveries
collectively.
5.5 Transaction code ‘VL02N’ is used for for changing outbound delivery with reference to post goods issue.
5.6 Outbound delivery is then displayed:-

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5.7 Billing document is then created using Tcode ‘VF01’

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5.8 Billing document is then displayed under Tcode ‘VF03’.

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5.9 To create goods receipt MIGO is executed. Here after choosing the valid Goods receipt process and
purchase order you have to enter the purchase order number and click on execute button.
5.10 Material document is displayed using MIGO.

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5.11 GST invoice is created using J_1IG_INV.
5.12 After completion of the previous step we get the final invoice

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6. Steps for Domestic Procurement.
6.1 For creation of purchase requisition Transaction code ‘ME51N’ is used.
6.2 Purchase orders are created from purchase requisition by using standard transaction ‘ME21N’.

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6.3 Finally, goods receipt is generated using ‘MIGO’.
6.4 After executing the previous step receipt is displayed:-

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6.5 At the final step of domestic procurement, Invoice verification is done under the transaction ‘MIRO’.

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7. Steps for Import Procurement

7.1 Purchase Requisition is created using Transaction code ‘ME51N’.
7.2 Transaction code ‘ME21N’ is used to create import purchase order from purchase requisition.
7.3 Purchase order is changed under the transaction ‘ME22N’.Here import vendor is assigned to the
condition JCDB.

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Below we can see the change in condition to JCDB
7.4 Using transaction code ‘MIRO’ invoice for custom vendor is created.

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7.5 Goods receipt is generated using ‘MIGO’
7.6 After completion of all the above steps transaction ‘MIRO’ is used to create invoice for
Import Vendor.

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8. STEPS FOR SD (Sales & Distribution) in EPC (Event Process Chain)
8.1. For changing the outbound delivery Transaction code ‘VL02N’ is used
8.2 Next Post Goods Issue (PGI) is executed

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8.3 Billing invoice is created under the transaction ‘VF03’
8.4. Finally the billing document is displayed under the same Tcode ‘VF03’

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9. Sales & Distribution Module: Sales
9.1. Transaction code ‘VA01’ is used for Create sales order

Order Type: ZDOM (Domestic Sales– VSPL)
Sales area data: BP01 / MS / 01

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9.2. Then Click the Enter Button

a) Put the Sold to Party Code no and Ship to Party Code no (As Screen shown below)
b) Material no, Quantity and Plant
c) Payment terms
9.3 Then Click the Item Pricing Condition

Check the Base Price and Taxes
Then Save the Sales order
Sales order no:

Domestic Sales–Vspl 18806 has been saved

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9.4 Create Delivery using Tcode ‘VL01N’ with Domestic Sales–Vspl 18806
Put the Shipping Point
Put the Delivery date
Put the Order no
As screen given below
9.5 Put the Picking Quantity
9.6 Then Select the Item and the click the Extra Button
And Fetch the Serial Number

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9.7 Then save the Delivery and do PGI

Outbound Delivery 80019037 has been saved
9.8 Then Create the Invoice with reference of Delivery

Create Invoice Tcode ‘VF01’

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10. STEPS FOR EXECUTING SALES AND DISTRUBUTION (SD) MODULE: SERVICE ORDER
10.1 Transaction code ‘VA01’ is used for Create sales order
Order Type: ZSER (Service Order-VSPL)
Sales area data: BP01 / 30 / 03
10.2 Then Click the Enter Button

c) Payment terms


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Sales order no:

Service Sales–Vspl 30000224 has been saved
10.4 Create Invoice Tcode ‘VF01’
Document 192900111 has been saved

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11. STEPS FOR SERVICE PROCUREMENT:-
11.1. Purchase requisition (PR) is created using Tcode ‘ME51N’
11.2. Creation of service purchase order is being done using Tcode ‘ME21N’

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11.3. Tcode ‘ML81N’ is used for the creation of service entry sheet
11.4. On successful completion of above two steps invoice verification is done under the transaction ‘MIRO’.

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12. STEPS FOR SCRAP ORDERS:-
12.1 Transaction code ‘VA01’ is used for Create sales order

Order Type: ZSRP (VSPL-Scrap Sales)
Sales area data: BP01 / 10 / 04
12.2 Then Click the Enter Button

c) Payment terms


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12.4 Create Delivery using Tcode ‘VL01N’ with Domestic Sales–Vspl 5000174
Put the Shipping Point
Put the Delivery date
Put the Order no
As screen given below
12.5 Put the Picking Quantity

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12.6 Create Invoice Tcode ‘VF01’

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13. STEPS FOR DIRECT FI POSTING (Advance from Customer using F-29)
13.1 Advance from Customer, who is of SAME region as that of plant (i.e CGST and SGST scenario.)
13.1.1 Customer’s Region must be known via T-Code XD03 before executing transaction F-29.
e.g
Customer = 10015
Region = WB
13.1.2 Check the Plant Country and Region via T-Code OX10, and accordingly give the Business Place
e.g
Plant = BP16.
Country Key = IN Region = WB.
Thus, Business Place = INWB

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Since, Customer Region = Plant Region. CGST and SGST will be applicable. And tax code will be from O1 to O4. The percentage wise
break-up of O1 to O4 is given below:
O/P TAX-CODE IGST (%) CGST (%) SGST (%)
O1 2.5 2.5
O2 6 6
O3 9 9
O4 14 14

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13.1.3 Execute F-29 (Down Payment/ Advance from Customer)
13.1.4 All the fields marked in Yellow must be entered.

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13.1.5 After giving the Text, Press ENTER
The tax is calculated automatically, and other required fields become auto populated.
13.1.6 Now click on “New Item”, to enter the remaining amount, which is Rs700000.

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13.1.9 Now “Simulate”, by using the path shown below.
13.1.10 The following screen appears. Check the journal and Click “Post” button.
Document = 300000036

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13.1.11 Go to FB03 to view the document
13.2 Advance from Customer, who is of DIFFERENT region as that of plant (i.e IGST scenario.)
13.2.1 Customer’s Region must be known via T-Code XD03 before executing transaction F-29.
e.g
Customer = 10006
Region = RJ

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13.2.2 Check the Plant Country and Region via T-Code OX10, and accordingly give the Business Place
e.g
Plant = BP16.
Country Key = IN Region = WB.
Thus, Business Place = INWB
Since, Customer Region not equal Plant Region. IGST will be applicable. And tax code will be from O5 to O8. The percentage wise
break-up of O5 to O8 is given below:
O/P TAX-CODE IGST (%) CGST (%) SGST (%)
O5 5
O6 12
O7 18
O8 28

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13.2.3 Execute F-29 (Down Payment/ Advance from Customer)

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13.1.6 Now click on “New Item”, to enter the remaining amount, which is Rs700000.

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13.1.9 Now “Simulate”, by using the path shown below.
13.1.10 The following screen appears. Check the journal and Click “Post” button.
Document = 300000037

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13.1.11 Go to FB03 to view the document
14. STEPS FOR DIRECT FI POSTING (Vendor Invoice Posting using FB60)
14.1. Registered Vendor and Plant in same region (WB).

Check Vendor information using T-Code XK03
e.g. Vendor = 60017

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Execute Transaction code FB60

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Press Enter.
Then Simulate

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Then Post (Document Number: 90000003)

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14.2. Registered Vendor (MP) and Plant(WB) in different region.

e.g. Vendor = 5001123

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Press Enter.

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Then Simulate

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14.3. Not Registered Vendor and Plant in same region(WB) i.e. RCM scenario.
e.g. Vendor = 60017

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Press Enter.
Then Simulate

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14.4. Not Registered Vendor(MP) and Plant(WB) in different region i.e. RCM scenario.
e.g. Vendor = 5001123

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Press Enter.
Then Simulate

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GST IMPLEMENTION

Training Manual for Implementation Process

Module 1: GST Implementation in SAP system

User Id – It will be the SAP Employee Id of the user

Training Manual for GST Implementation Page 1 of 60

Client No. – It will be always same for the Production box

Drag & Drop Method

Through Menu Bar

Select an executable item in the User Menu.

Training Manual for GST Implementation Page 2 of 60

2. Navigation in the Workplace Menu

Training Manual for GST Implementation Page 3 of 60

To open an application in the navigation area:

4. Steps for Implementation of notes: -

Training Manual for GST Implementation Page 4 of 60

4.4 Then go to the SAP GUI portal.

Training Manual for GST Implementation Page 5 of 60

4.10 Then execute the note which you have downloaded.

Training Manual for GST Implementation Page 6 of 60

5. Steps for STO CYCLE

Material :11000029,Vendor :5003130, Supplying Plant : BP24, Receiving Plant : BP09

Training Manual for GST Implementation Page 7 of 60

Training Manual for GST Implementation Page 8 of 60

5.6 Outbound delivery is then displayed:-

Training Manual for GST Implementation Page 9 of 60

5.7 Billing document is then created using Tcode ‘VF01’

Training Manual for GST Implementation Page 10 of 60

5.8 Billing document is then displayed under Tcode ‘VF03’.

Training Manual for GST Implementation Page 11 of 60

5.10 Material document is displayed using MIGO.

Training Manual for GST Implementation Page 12 of 60

5.11 GST invoice is created using J_1IG_INV.

Training Manual for GST Implementation Page 13 of 60

6. Steps for Domestic Procurement.

6.1 For creation of purchase requisition Transaction code ‘ME51N’ is used.

Training Manual for GST Implementation Page 14 of 60

6.3 Finally, goods receipt is generated using ‘MIGO’.

6.4 After executing the previous step receipt is displayed:-

Training Manual for GST Implementation Page 15 of 60

Training Manual for GST Implementation Page 16 of 60

7. Steps for Import Procurement

Training Manual for GST Implementation Page 17 of 60

Below we can see the change in condition to JCDB

Training Manual for GST Implementation Page 18 of 60

7.5 Goods receipt is generated using ‘MIGO’

Training Manual for GST Implementation Page 19 of 60

8. STEPS FOR SD (Sales & Distribution) in EPC (Event Process Chain)

8.2 Next Post Goods Issue (PGI) is executed

Training Manual for GST Implementation Page 20 of 60

8.3 Billing invoice is created under the transaction ‘VF03’

Training Manual for GST Implementation Page 21 of 60

9. Sales & Distribution Module: Sales

9.1. Transaction code ‘VA01’ is used for Create sales order

Training Manual for GST Implementation Page 22 of 60

9.2. Then Click the Enter Button

9.3 Then Click the Item Pricing Condition

Sales order no: