What’s New in Microsoft Visio 2016

Contents
One-step data connectivity with Excel data ................................................................................................. 2
Information Rights Management (IRM) protection for Visio files ................................................................ 3
Modernized shapes for Office Layouts ......................................................................................................... 4
Starter diagrams............................................................................................................................................ 5
Do things quickly with the “Tell Me” Feature ............................................................................................... 7
New themes for the Visio program............................................................................................................... 8

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 What’s New in Microsoft Visio 2016

One-step data connectivity with Excel data

The Visio 2016 Quick Import capability now makes it easy for anyone to link data to real-world diagrams,
plans and processes.

With a single click, the new Visio can automatically identify the data source, import the data, link that
data to shapes and apply data graphics.

With one-step data linking, you can easily turn diagrams into dashboards and monitor progress or
performance in real time.

Visio 2016 also makes it easy to swap out the graphics to your preference with a single click and make
your data easily digestible.

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 What’s New in Microsoft Visio 2016

Information Rights Management (IRM) protection for Visio files

Visio Professional 2016 offers Information Rights Management (IRM) features.

Now you can help protect sensitive information from leakage. Simply go to File > Info > Protect Diagram
> Restrict Access. Then you can specify who can view, and who can change the file.

Tip: Correspondingly, in Microsoft Outlook 2016, you can set IRM protection on an email message. For
example, you can set the email message to be Read Only. If you attach a Visio file to that message, the
file will also be set to read only.

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 What’s New in Microsoft Visio 2016

Modernized shapes for Office Layouts

The Office Layout template now has many redesigned shapes that are more modern than the previous
versions.

You can check them out by going to File > New, and then search for Office Layout.

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 What’s New in Microsoft Visio 2016

Starter diagrams

When starting out, the new Visio offers a set of pre-crafted starter diagrams and contextual tips and
tricks to help you easily create, edit and complete your diagram.

These quickly executable diagrams are available in 15 of the most popular domains (flowcharts,
timelines, workflows, etc.) and will inspire and guide you from start to finish.

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 What’s New in Microsoft Visio 2016

To try this out yourself, go to File > New, and then search for these any of these:

 Audit diagram

 Basic Flowchart

 Basic Network Diagram

 Cross-Functional Flowchart

 Organization chart wizard

 Gantt Chart

 Timeline

 Work Flow Diagram

If you have Visio Professional 2016, you also get starter diagrams with these templates:

 BPMN Diagram

 Detailed Network Diagram

 Microsoft SharePoint 2016 Workflow

 UML Class

 UML Sequence

 UML Use Case

 Value Stream Map

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 What’s New in Microsoft Visio 2016

Do things quickly with the “Tell Me” Feature

The new built-in Tell Me support helps you navigate more than 800 commands in Visio.

You can access this feature conveniently from the menu bar.

Just ask Visio how to do something and the relevant commands are displayed in a simple drop-down list.

You can execute the command just by clicking one of the options listed.

This makes new users easily leverage the full capabilities of Visio 2016.

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 What’s New in Microsoft Visio 2016

New themes for the Visio program

There are now three Office themes that you can apply to the Visio program: Colorful, Dark Gray, and
White.

To access these themes, go to File > Options > General, and then click the drop down menu next to
Office Theme.

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