Quick Books

Quick Book
Getting Around with Quick Book
Using the Home PageWhen you open a company file, the Home page is displayed
automaticallyshows the Home page.

Finding Your Data in the QuickBooks Centers

Enterprise Solutions includes Customer, Vendor, and Employee Centers where you can view and
manage all of your customer, vendor, and employee information and transactions. You can go to
one of the centers by clicking the appropriate button in the navigation bar (on the left side of the
toolbar)

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Setting Up Users and Passwords

Only the QuickBooks administrator can set up new users.

1. From the Company menu, select Set up Users& Password
The User List window opens.

Managing Your Accounts

The Chart of Accounts lists all the accounts you've created for your company. From here, you can
add, edit and delete accounts, open the register for a particular account and enter account
transactions.

To open the Chart of Accounts, click the Chart of Accounts button on the QuickBooks
toolbar, or select Chart of Accounts from the Lists menu. You can also access the Chart of
Accounts by clicking the Chart of Accounts icon in the Company Navigator.

The Chart of Accounts opens in a new window:

Double-clicking any account in the list opens the account register, where you can view and enter
account transactions.

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The buttons at the bottom of the window contain commands for accomplishing account-level
tasks, such as creating and editing accounts, writing checks and running reports.

Managing Your Customer Information

The Customer List lists all the customers you've entered for your company. From here, you can
add, edit and delete customer information, add jobs for a customer, create invoices, receive
payments and run customer-related reports.

To open the Customer List, click the Customers button on the QuickBooks toolbar, or select
Customer: Job List from the Lists menu. You can also access the Customer List by clicking the
Customers icon in the Customer Navigator.

The Customer List opens in a new window:

Double-clicking any customer name in the list opens the Customer window, where you can view
and enter detailed information for that customer.
The buttons at the bottom of the window contain commands for accomplishing customer-level
tasks, such as entering customer information, adding jobs, creating invoices and running
customer reports.

Managing Your Vendor Information

Vendors include any businesses, tax agencies and individuals with whom you do business. The
Vendor List lists all the vendors you've entered for your company. From here, you can add, edit
and delete vendor information, create purchase orders, pay bills and run vendor-related reports.

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To open the Vendor List, click the Vend button on the QuickBooks toolbar, or select Vendor
List from the Lists menu. You can also access the Vendor List by clicking the Vendors icon in the
Vendors Navigator.

The Vendor List opens in a new window:

Double-clicking any vendor name in the list opens the Vendor window, where you can view and
enter detailed information for that vendor.

The buttons at the bottom of the window contain commands for accomplishing vendor-level
tasks, such as entering vendor information, creating purchase orders and running vendor reports.

Managing Your Items

Items include all the goods and services you offer customers, as well as the taxes you charge
and pay for them. The Item List lists all the items you've entered for your company. From here,
you can add, edit and delete items, create invoices, receipts and purchase orders, change item
prices and run item-related reports.

To open the Item List, click the Item button on the QuickBooks toolbar, or select Item List
from the Lists menu. You can also access the Item List by clicking the Items & Services icon in
either the Customers or Vendors Navigator.

The Item List opens in a new window:

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Double-clicking any item in the list opens the Item window, where you can view and enter
detailed information for that item.

The buttons at the bottom of the window contain commands for accomplishing item-level
tasks, such as entering item information, creating invoices and receipts and running item-
related reports.

Question 01

Gunawardena Electrical (PVT) Ltd,

No: 155/A, Temple Road,
Dehiwala,
Sri Lanka.

Following accounts with the opening balances as at 31st December 2009

Land 25,000,000
Motor Van 15,500,000
Stock 886,250
Receivable 5,000,000
Sampath Bank 2,500,000
NSB Bank 2,000,000
Cash In Hand 1,850,000
Bank Loan 1,500,000
Payables 3,700,000
Accruals 10,000

Customer Details
Lasantha Electrical
Invoice No: 1000200 Amounts: RS 107,000
Invoice No: 1000201 Amounts: RS 150,000

Supun Electric Company

Invoice No: 1000202 Amounts: RS 250,000
Invoice No: 1000203 Amounts: RS 550,000

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Nimal Electrical (PVT) Ltd

Invoice No: 1000204 Amounts: RS 950,000
Invoice No: 1000205 Amounts: RS 412,000

PC Electricals
Invoice No: 1000206 Amounts: RS 1,100,000
Invoice No: 1000207 Amounts: RS 521,000

Metropolitan
Invoice No: 1000208 Amounts: RS 650,000
Invoice No: 1000209 Amounts: RS 310,000

Vender Details
Lanka Electrical Company
Invoice No: 5000100 Amounts: RS 575,000
Invoice No: 5000101 Amounts: RS 125,000

Telesonic Lanka (PVT) Ltd

Invoice No: 5000102 Amounts: RS 410,000
Invoice No: 5000103 Amounts: RS 375,000

Perera Company
Invoice No: 5000104 Amounts: RS 880,000
Invoice No: 5000105 Amounts: RS 510,000

Manahara Electrical Company

Invoice No: 5000106 Amounts: RS 400,000
Invoice No: 5000107 Amounts: RS 425,000

Opening Stock Balances

Item No Description Qty Cost Value

001001 KDK Fans 25 5500 137,500
001002 Table Fans 20 3500 70,000
001003 2.1 Subwoofer 15 2750 41250
001004 Car set 25 25500 637500

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Record the following Purchase Orders

Supplier Date Items Qty Cost

Manahara 02/01/2010 2.1 Subwoofer 10 2750
Perera 03/01/2010 Car set 5 25500
Suran 05/01/2010 CFL 20W 15 450

07/01/2010 Covert all purchase order in to Invoice (Credit Basis) use next invoice numbers.

Purchasing Item on cash Basis

Supplier Date Items Qty Cost Paid By Invoice

Perera 10/03/2010 14’’TV 20 22500 Sampath 5000111
Mangala 11/03/2010 Amp 1000w 10 12500 NSB 5000112
Manahara 12/03/2010 Table Fan 10 3450 Cash 5000113
Gamage 15/03/2010 HiFi 05 27500 Sampath 5000114

Sales Estimate

Customer Date Items Qty Selling Price

Manahara 02/04/2010 2.1 Subwoofer 5 3000
PC Electrical 03/04/2010 Car set 2 27500
Supun 05/04/2010 CFL 20W 10 475
07/04/2010 Converts all sales estimates in to sales invoices (credit Basis) use Next Invoice
Numbers

Selling Items on Cash Basis

Customer Date Items Qty Selling Price Invoice No

Manahara 20/04/2010 Table Fan 10 3600 1000213
Baratha 21/04/2010 Irons 10 2000 1000214
Nilwala 24/04/2010 Clocks 15 1500 1000215
Nimal 26/04/2010 AMP 1000w 3 13500 1000216

Purchasing Items on Credit Basis with Sales Tax

Supplier Date Items Qty Cost Invoice No Tax

Mangala 10/05/2010 AMP 100w 20 12500 5000115 12.5
Gamage 12/05/2010 Hifi 15 27500 5000116 12.5
Telesonic 13/05/2010 Car Set 25 25000 5000117 12.5
Lanka 15/05/2010 2.1Subwoofer 15 2850 5000118 12.5

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Purchasing Items on Cash Basis with Sales Tax

Supplier Date Items Qty Cost Invoice No Paid By Tax

Yasara 24/05/2010 14’’TV 20 22500 5000119 NSB 12.5
Lanka 25/05/2010 21’’TV 15 28500 5000120 Sampath 12.5
Perera 26/05/2010 7.1Subwoofer 10 7500 5000121 NSB 12.5
Telesonic 27/05/2010 Table Fan 20 3500 5000122 Sampath 12.5
Manahara 29/05/2010 DVD Players 25 15500 5000123 Cash 12.5

Selling Items on Credit Basis with Sales Tax

Customer Date Items Qty Price Invoice No Tax

PC Electrical15/06/2010 DVD Player 10 17000 1000217 10
Metropolitan 17/06/2010 21”TV 5 30000 1000218 10
Supun 18/16/2010 KDK Fan 7 6000 1000219 10
Lasantha 20/06/2010 14”TV 5 24000 1000220 10

Selling Items on Cash Basis with Sales Tax

Customer Date Items Qty Price Invoice No Tax

Nilwala 10/07/2010 Table Fan 5 3600 1000221 10
Nimal 15/07/2010 Irons 7 2000 1000222 10
Bathiya 17/07/2010 Clock 5 1500 1000222 10
PC Electrical 18/07/2010 2.1Subwoofer 2 2900 1000223 10

Recording Sales Return

Customer Date Items Qty Price Credit Note Invoice

Supun 05/08/2010 KDK Fan 2 6000 CR00219 1000219
PC Electrical 15/08/2010 DVD Player 3 17000 CR00217 1000217
Nimal 20/08/2010 Irons 2 2000 CR00222 1000222
Lasantha 30/08/2010 14”TV 1 24000 CR00220 1000220

Recording Purchase Return

Suppliers Date Items Qty Price Debit Note Invoice

Lanka 25/09/2010 21’’TV 2 28500 DR00120 5000120
Telesonic 27/09/2010 Table Fan 1 3500 DR00122 5000122
Manahara 29/09/2010 DVD Players 3 15500 DR00123 5000123

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10/10/2010 Invoice Number 1000220 Received cash

12/10/2010 Invoice Number 1000217 Received cash
15/10/2010 Paid the monthly water bill Rs.1000
16/10/2010 Paid travelling free Rs.1450
17/10/2010 Paid Electricity bill Rs.2550
20/10/2010 Paid for the invoice Number 5000110 by NSB

Assume you are an accountant in your company, so you need to handle the number of your
staff members who works in your company.so you need to create following user accounts to
those people.
username Password
Kamal 125798
Nalin 457896
Kasun AWD457
Tharanga Efty1254

Take a backup of the current company file (location Desktop)