DIFFERENT

FORMS AND RECORDS

IN PUBLIC AND PRIVATE SCHOOLS
IN THE PHILIPPINES

SARAH P. YUMUL
(Discussant)
BSED English 2-1
 FORMS AND RECORDS
1. DepEd FORM 1

 “School Register”
 This is a booklet form
which contains different
information like the name
of school, district and
division where the school is
located.
Class
Grade level section
Name of the teacher.
Inside:
Names of the pupils
Address, attendance, absences,
or if they dropped from the class.
FORMS AND RECORDS
1. DepEd FORM 1
 FORMS AND RECORDS
2. DepEd FORM 2

 “Daily attendance Report”

 This is to be prepared
certified true and correct by
the teacher.

This contains..
-teacher’s monthly reports of
enrolment and attendance.
FORMS AND RECORDS
3. DepEd FORM 3

 “Principal’s Report of
Enrolment and Attendance”
 Prepared in three copies
1. School Principal
2. District Supervisor
3. Division Superintendent of
Schools
 Summary report of enrolment
and attendance in one school
year.
 FORMS AND RECORDS
4. BPS FORM 20

 “Summarized Report on Promotions”

 Required by the Bureau of Basic
Education.
 This is accomplished by the School
Principal or the Division Superintendent
of Schools.

 Reports on the Elementary and

secondary school levels including
technical schools.
 FORMS AND RECORDS
5. DepEd FORM 18-A
 “Report on Secondary Promotion”
 Total Age of students
 DepEd FORM 18-E-1 and 18-E-2 (for the
Elementary).
and initials of teachers
 The Curriculum, school, Municipality, and
to be approved by the
date. Superintendent and
 Curriculum year and section names of Principal.
students (surname first and alphabetically).
 There is a due date of
 Home address, Year in school, Total number
of days of attendance in the curriculum the submission to the
year, final rating. Division Office indicated
 Action Taken, Credits Earned (Retained or in this form .
Promoted)
FORMS AND RECORDS
5. DepEd FORM 18-A
 FORMS AND RECORDS
6. DepEd FORM 18-E-1
 “Report on Promotion for Grades I-III”
 Total Age of pupils, grade average
and summary of failures and passers in
the grade handled.

 Four copies
1. Teacher
2. School Principal
3. District Supervisor
4. Division Superintendent
 FORMS AND RECORDS
7. DepEd FORM 18-E-2

 Similar to DepEd FORM 18-E-1

 Except that it pertains to Grade IV-VI
pupils.
FORMS AND RECORDS
8. DepEd FORM 137-E
 “Elementary School
Permanent Record”
 A confidential record in
terms of specific data
regarding the individual
pupil.
 Data on academic like
character building
process of the pupil from
Grade I-VI.
 A certificate of transfer is
reflected at the last part
of the form.
 FORMS AND RECORDS
9. DepEd FORM 138-E

 Academic Achievement of the

students per grading period.
 A certificate of transfer is found on
the front page.
 The teacher is signed on this form,
the principal of the school and
signed by the parents for their
comments at the end of every
grading period.
 It is returned for the respective
teachers until the reports for the
whole year are accomplished.
FORMS AND RECORDS
10. DepEd FORM 178

 This is observation form report after

the demonstration of a particular
teacher.
 This report is being done after the
announced and unannounced
class observation.
 A copy of this form is given to the
teacher concerned for
improvement of teaching if there is
anything to be improved in his
teaching.
 FORMS AND RECORDS
11. CS FORM No. 48
 “Daily Time Record (DTR)”
 Required in all public schools
 Time and teacher arrives and departs from
school in the morning and afternoon
session.
 Accomplished everyday
 Handwritten
 During 15th day or 30th day of the month,
this form is collected signed by the school
head.
 Used in high school and elementary
teachers in both public and private schools.
THANK YOU!