RETENTION PERIOD OF RECORDS – QUICK GLANCE

S.NO PARTICULARS PERIOD IN

YEARS
1 ATTENDENCE REGISTER 5
2 ASSETS HYPOTHECATION REGISTER 8
3 BRANCH MANAGER’S MONTHLY CERTIFICATE REGISTER 5
4 BONUS REGISTER 10
5 BRANCH DOCUMENT REGISTER 20
6 CASH BALANCE BOOK 8
7 CASH CREDIT INSURANCE REGISTER 5
8 CASH CREDIT REGISTER 20
9 CASH RECEIPT AND PAYMENT REGISTER 8
10 CHARGES REGISTER 5
11 CHEQUE BOOK REGISTER 5
12 CHEQUE REFERRED AND RETURNED REGISTER 8
13 COMPLAINT REGISTER 3
14 CURRENCY CHEST BOOKS 8
15 DAK CUM SC REALIZED REGISTER 5
16 VVR ALLOTMENT / VERIFICATION 8
17 DCB REGISTER 3
18 DEMAND LOAN REGISTER 10
19 DOCUMENT EXECUTION REGISTER 20
20 GOLD LOAN LEDGER 10
21 HEAD CASHIERS CASH JOTTING BOOK 8
22 INSPECTION REGISTER 8
23 INSURANCE REGISTER 8
24 INTEREST REALISED ON SECURITIES REGISTER 8
25 INWARD MAIL REGISTER 5
26 LEAVE APPLICATION FILE 3
27 LEAVE REGISTER 45
28 LOCAL MAIL REGISTER 5
29 LOST DOCUMENT REGISTER 10
30 MEDICAL AID REGISTER 5
31 MISC SECURITY REGISTER 20
32 OVERTIME REGISTER 5
33 PASSBOOK RETAINED OVERNIGHT 5
34 PETTY CASH BOOK 5
35 POSTAGE BOOK 8
36 POWER OF ATTORNEY REGISTER 60
37 RECORD REGISTER 60
38 REGISTERED LETTERS DESPATCHED REGISTER 8
39 RBI REMITTANCES DRAWN REGISTER 8
40 RBI REMITTANCES ENCASHED REGISTER 8
41 SAFE CUSTODY REGISTER/ LEDGER 20
42 SAFE DEPOSIT LOCKER REGISTER 45
43 SAFE DEPOSIT LOCKER KEY REGISTER 45

Compiled by
Ramya G, Deputy Manager, RBO IV Vellore. Page: 1/ 2
 44 LOCKER ACCESS REGISTER 10
45 PASSBOOK ISSUED REGISTER 5
46 SECURITY REGISTER/ LEDGER 20
47 SECURITY FORMS ISSUED REGISTER 5
48 SECURITY AND SHARES EX CUSTODY REGISTER 5
49 SECURITY AND SHARES PURCHASE AND SALE REGISTER 8
50 SC DESPATCHED REGISTER 8
51 SMALL COIN DEPOT BOOK 8
52 STATIONERY LEDGER 10
53 STATIONERY REGISTER 5
54 STATIONERY REQUISITION BOOK 5
55 STOCK REGISTER / STOCK INSURANCE REGISTER 8
56 STOPPED CHEQUE REGISTER 5
57 SUSPENSE ACCOUNT REGISTER 8
58 TITLE DEED REGISTER 30
59 VAULT REGISTER 5
60 EQUITABLE MORTGAGE REGISTER 8
61 NOMINATION FORMS 8
62 CHEQUE BOOK ACKNOWLEDGEMENTS 1
63 CHEQUE REQUISITION SLIPS 1
64 DOCUMENTS RELATING TO CLOSED LOAN ACCOUNTS 10
65 DOCUMENTS RELATING TO CLOSED LOCKER ACCOUNTS 5
66 LETTER OF INDEMNITY/ SUCCESSION CERTIFICATE 60
67 SURRENDERED SAFE CUSTODY/ DEPOSIT RECEIPTS 10
68 STATIONERY INDENT / INVOICES 5
69 TERM LOAN DOCUMENTS EXECUTION REGISTER 20
70 DEMAND LOAN DOCUMENT EXECUTION REGISTER 10
71 USER IDENTITY ALLOCATION REGISTER PERMANENT
72 COMPUTER HARDWARE ACCESS REGISTER 5
73 SYSTEM ROOM ACCESS REGISTER 5
74 DRAFTS CANCELLED AND DESTROYED REGISTER 8
75 LEASE DEED PERMANENT
76 ROUTINE CORRESPONDENCE RELATING TO PREMISES 20
77 CORRESPONDENCE RELATING TO FIXED ASSETS 5
78 CORRESPONDENCE ON STATIONERY 5
79 CASH VERIFICATION REPORT 5
80 DUPLICATE KEYS DEPOSIT/ WITHDRAWAL 5
81 INB APPLICATION FORMS 8
82 ATM CARD APPLICATION RECEIVED REGISTER 2
83 DUPLICATE ATM CARD ISSUED 3
84 ATM CASH RELATED REGISTERS 8
INSPECTION REPORTS

S.NO PARTICULARS PERIOD

1 INSPECTION AND AUDIT Previous three fully dealt with audit reports to be retained. All
REPORTS earlier reports may be destroyed.

Compiled by
Ramya G, Deputy Manager, RBO IV Vellore. Page: 2/ 2