VIII.

Since the company involve a lot of processing and analysis in order for it to progress in a timely pace, the
company must enhance their information management which must directly tackle their needs of
information on the objectives they settled. A use of forms and evaluation materials is therefore
recommended for this approach.

In the following parts of the system and process shows a proposed forms designed uniquely for the
purpose of not confusing the customer’s and for the company to obtain the data needed.

 Order processing form

This form is usually seen on online selling sites which I preferably recommend because it
contains all the necessary information needed for the order processing and It matches the
process flow that is proposed that all the personal information must be placed on the first pace
of order processing. After the information is obtained the products available is then introduced
for the buyer to choose.
  Warehouse Forms

These form consists a standardized format of warehouse needed information for the warehouse to
stored goods can include any raw materials, packing materials, spare parts, components, or finished
goods associated with agriculture, manufacturing, and production.

This forms also consist of the following requirements for the company which are the shipping details,
product invoice and vendor details.
  Sales Control Form

This form is intended to bill the customer where credit payment is applied and shipping info is also
included that also comes with the invoice of the product involved.
  Accounts Receivable

This form is much exactly on a spreadsheet which is very common and accurate that the accounts are
monitored for 6 months and the vendor and where the department it was is included. Through this form
summary of transactions will be clear and it would be easy to recognized match and unmatched
transactions.

 Collection, Referrals and New Accounts Form

The form that is included on the evaluation of this system is accurate and revision would not be needed.
because It is consisting of authorization that will alert the customer for payment responsibilities and It is
also consist of a fast transaction payment that includes a credit or debit transaction.

 Sales and Inventory Report Forms

I also recommend the forms used and would not revised it since product sales data is included and the
accumulated configuration inspection is set into daily which very preferable. Also rates, amount,
quantity and balance is included in the forms which is very accurate for the company to obtain the data
needed.
  Inventory Control Forms

This form is consisting of the description of the inventory being stored that includes multiple invoices
from the supplier as well as the invoice number. Summary of inventory received is also indicated for a
more ease of control as well as the dates receive and the date delivered.

Under the Mainframe of the form are the signature of the receiver and the supplier.
  Purchasing Forms

This form is accurate as to which all the basic categories and personal information is included. The Item
number is place as a product code which is more formal. I suggest this form to be used by the company.

 Traffic Payments Form

Traffic payment contain the same information to the purchasing payment form whereas a letter of
traffic payment is made, that states an apology for inconvenience. Traffic payments are subjected to
minor delays from reviews. On the other hand, payments are also reviewed to ensure they are
compliant with our Terms of Service.
  Accounts Payable Form

Accounts payable (AP) form appears on the balance sheet under the current liabilities. It represents a
company's obligation to pay off a short-term debt to its creditors or suppliers. To record accounts
payable, the accountant or bookkeeper credits the accounts payable account when gets the bill or
invoice.
  Disbursements Form

In this form the Disbursement actual delivery of funds from a bank account or other funds. It is a payment
made by a company in cash or cash equivalents during a set time period, such as a quarter or year. It also
includes product description, fund proposed, and the organization where the fund came.

Under the mainframe of the form is the signature of approval from the Payee.

 Financial Reports Form

Financial statements are written records that convey the business activities and the financial performance
of a company. Financial statements are often audited by government agencies, accountants, firms, etc. to
ensure accuracy and for tax, financing, or investing purposes. Financial statements include:

 Balance sheet

 Income statement

 Cash flow statement

- A use of forms can be neglected due to the use of balance sheet and data reports.
  Retail Trade Form

In this form the personal information needed is asked on the first part of the form which is systematically
appropriate after the information is stated. The purpose of the call will then be recognized and the
problem description is elaborated. The design of this form is a standardized procedure in which a
continuous flow of procedure is initiated.
  Selling Industrial Accounts Forms

A bill of sale is a document that transfers ownership of goods from one person to another. It is used in
situations where the former owner transfers possession of the goods to a new owner. Bills of sale may be
used in a wide variety of transactions: people can sell their goods, exchange them, give them as gifts or
mortgage them to get a loan.

They can only be used:

 to transfer ownership of goods that people already own;

 to transfer ownership of moveable tangible goods; and

 by individuals and unincorporated businesses.

  Mail Room Forms

In this company mails are distributed through departments which consist of order or sales invoice that
are reported to the main department. This forms consist of receiving and distribution of mails and
collection of office mails which are categories by classes. These forms should not be complicated because
it is a method of communication in establish an organized flow of business transaction.