PART 1

SCOPE OF WORKS

The scope of works under this contract includes the supply, delivery to site, installation,
testing and commissioning of the following services for this project:

The contractor shall provide all the materials, labour, cartage, plant and appliances
necessary for the supply, installation, testing and commissioning of the works and all
other minor and incidental works necessary for the system.

The specifications and drawings are intended to indicate the nature and scope of the
project. The Contractor shall be responsible for the installation of plant of the correct
capacity and shall guarantee the efficient performance of the equipment.

This specification shall be read in conjunction with the drawings, bill of quantities and
other contract documents. The Contractor shall provide complete installation of the
project and also include other associated works such as supporting structures,
foundations, ancillary works etc.

The Contractor shall include for all extra works involved and also for any reinstatement
which may be necessary due to these installations.

The contractor shall allow for obtaining all necessary approvals, permits, inspections etc.,
which may be required by the local authorities.

EXCLUSIONS

Items necessary for the completion of the plant but not included in the tender are to be
listed as exclusions. It will be assumed that any items or services necessary for these
services are not specifically excluded with be provided by he contractor even if not
mentioned in the tender.

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PROGRAMME

Immediately on receipt of order, the contractor shall produce and submit for approval of
Engineer/Client, the work programme based on CPM or Barchart indicating the time
required for various operations to complete the project in time. Approval of the
programme by the Engineer or Client shall not relieve the Contractor from his obligations
to execute and complete the works in conformity with the directions and requirements of
the Engineer.

The following points shall be highlighted in the programme.

i. Mobilization.
ii. Drawings/Submittals.
iii. Approvals
iv. Equipment Deliveries
v. Installation of Equipment
vi. Installation of Piping Works
vii. Testing
viii. Commissioning and Handing over

TENDER DRAWINGS

The tender drawings related to this project have been listed in the Schedule of Drawings
enclosed with these specifications. The tender drawings have been prepared to show the
tenderer the principal equipment and general arrangement required for this project.
These drawings do not indicate every detail of work. It is the contractor’s responsibility
to check the actual positions/locations at site. All dimensions are tentative and shall be
checked with the architectural and structural drawings. Any discrepancy shall be brought
to the attention of the Engineer at the time of tender.

The contractor is deemed to have studied the services drawings and have included in his
price for all builders works associated with these drawings. Particular attention shall be
paid to the positioning of plumbing and drainage points in relation to the equipment,
sanitary ware and architectural finishes like tiles etc.

WORKING DRAWINGS

The Contractor shall submit to the Engineer for his approval within a period of sixty ( 60)
days from the date of award of the contract, detailed shop drawings indicting the
equipment, pipework, valves etc., complete with their accessories.

The Contractor after completing all contractual obligations shall prepare the working
drawings in a scale of 1:50 for layout plans, 1:20 for plantroom details and 1:200 for site
plan. The contractor shall project the following in the above drawings.

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 i. Actual piping layout indicating bends, junctions and other fittings.

ii. Mounting arrangement of equipment and pipe support details.

iii. Sectional views for coordinating the proposed drawings with other services
i.e. Air conditioning and Electrical, plumbing & drainage and other works to
the Engineer’s requirements.

iv. The schematic arrangements.

CO-ORDIATION OF DRAWINGS

The main Contractor shall produce working drawings for building works required for
services showing the integration of all the services i.e. Electrical, Mechanical, Plumbing
& Drainage and other works.

The contractor should ensure that all the working drawings are properly co-ordinated
before submitting to the Engineer for approval. All the services shall be installed in such
a manner so as to avoid conflict with each other.

MATERIAL SUBMITTALS

The materials offered for approval shall be strictly in accordance with the specifications
and tender drawings. The contractor shall submit in triplicate, the technical literature for
each item of equipment he intends to use at this project, to the Engineer for the necessary
approval. If in case the technical literature is not available, then a sample shall be
submitted; in the absence of either of these, typed technical data shall be submitted, duly
supported by telex/letter of the manufacturer for confirmation. Technical literature shall
be in original.

Each copy of the submittal shall be numbered and signed with the technical literature
clearly marked in red, indicating the model, type and capacity of the equipment offered.
The contractor shall submit a technical data sheet giving comparison between the items
specified and offered, with each submittal. The Engineer shall retain two copies and
return one, either approved or not approved, to the contractor.

The contractor shall maintain a schedule of all the equipment as per the following
proforma and submit a monthly report to the Engineer:

1. Submittal Number.

2. Equipment/Model Number

3. Manufacturer/Local Agent

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 4. Date of Approval

5. Date of Order/Order No.

6. Mode of Delivery ( Air, Land or Sea)

7. Expected time of arrival on site.

8. Status as on date of report.

EQUIPMENT SIZE AND DELIVERY

Each item of equipment shall be delivered to site suitable for installation in position
designated, bearing in mind the location, type of structure, construction programme and
the method of access.

MATERIAL INSPECTION

All the materials to be used shall be new and delivered to site wherever possible in
maker’s packing. The Engineer reserves the right to inspect all invoices in order to
ensure this fact.

The Contractor shall inform the engineer within one week upon receipt of all the
materials at site and arrange for the inspection of the same. Written approval should be
obtained from the Engineer prior to using materials at site. Any materials used at site
which is not approved earlier shall stand rejected without notice. The Contractor will
have to remove the rejected materials from site and replace with approved materials at his
own expense. In the event Contractor fails to do so, the Client will have the liberty to
carry out such works from other agencies and debit the ensuing amount to the contractor.

ALTERNATIVES

The tenderer has the liberty to submit with his tender the name of alternative firms
considered of equal performance which he wishes to offer. Such alternatives will be
considered by the Engineer in consultation with the Client before the tender is accepted.

The acceptance of alternatives will be confirmed in writing by the Engineer. During the
execution of the contract, no alternative equipment, materials or fitting will be permitted
and the contractor is fore-warned that any item provided by him which is not upto the
specification, must be replaced at his own expense. In cases where time will not permit,
then such replacements shall be at the client’s convenience , but nevertheless at the
Contractor’s expenses etc.

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SETTING OUT OF WORKS

The location of compressed and vacuum points as indicated on the tender drawings is
tentative and may require some variation to suit the site requirements. The exact
positions must be checked and shown on the detailed working drawings in co-ordination
with the Architectural drawings.

DAMAGE TO PLANT AND MATERIALS

Any plant or material which is damaged by any means whatsoever, shall not be used in
the works.

Should the Contractor wish to rectify such damage in order to utilize the plant or
materials in the permanent works, the matter shall be brought to the attention of the
Engineer, who in turn shall conduct a proper survey after which the necessary
instructions will be issued. Only after obtaining a written permission from the Engineer
shall any remedial work be carried out. Any damaged plant or material allegedly brought
to a “ as-new” condition following such a procedure, shall only be accepted at the
discretion of the Engineer, whose decision in such matters shall be final.

PROTECTION OF EQUIPMENT AND PIPING

The protective finishes must be provided on all materials and equipment used in this
contract to ensure that no deterioration is caused by the interaction of local climatic
conditions. All materials shall be inspected by the contractor or his representative before
shipment to ensure that the finishes are in accordance with the specifications.

The contractor shall be responsible for the safe storage of materials on site and provision
of such covering as may be necessary to ensure that on completion, all items are handed
over in a sound condition with all protective finishes undamaged. All the items of UPVC
or rubber are to be protected from continuous exposure to ultra-violet rays.

The installation shall be adequately protected against damage and deterioration. When
handed over, the installation shall be in a clean and sound condition. Particular care must
be taken during the course of construction to seal all open ends of pipework, drainage,
gullies and manholes with a temporary cover. Wood shaving or paper will not be
accepted for this purpose.

INSPECTION OF INSTALLATION

The contractor shall submit to the Engineer the list of items to be inspected and
subsequently the required notice of the data on which the plant will be ready for
testing. The contractor has to arrange testing facilities - tool, tackles and auxiliaries

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required for testing at his expense. Approval of statutory authorities related to his work
shall be obtained by him at his expense.

A final test of the whole work shall be carried out in the presence of the Engineer or his
final representative at or about the completion of the contract. The satisfactory
completion of an earliest test during the progress of work shall in no way relieve the
contract of any of his obligations and any defects found at the time of the final tests or
during the period of guarantee shall be made good to the complete satisfaction of the
Engineer.

IDENTIFICATION, COLOUR CODING AND PAINTING

a. Identification

All the pipework,valve, plant and equipment installed shall be suitably identified. The
identification system shall be agreed in detail with the Engineer, but shall broadly meet
the following requirements as required by BS 1710 and colour to BS 4800.

Pipework

The pipework shall be identified with 15 cm wide identification bands in

the following manner:

i. At connection to equipment.

ii. At both sides of isolating valves.

iii. At 15 meter intervals on straight pipework in the plantrooms, roof

and ceiling voids and at all changes of direction.

iv. The direction of flow shall be marked with an arrow.

The colour code identification shall be as per the requirements of BS 4800

as detailed in this specification.

OPERATION AND MAINTENANCE MANUALS

The contractor shall prepare and produce a Master Instruction Manual for all
equipment's, systems and installations constructed. It shall include schematic
diagrams and all necessary instructions for the proper operation and
maintenance of equipment, systems and installations.

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The contractor shall make provision for the supply of three copies of the
instruction Manuals before issue of practical completion certificate. This
manual shall include the following items:

i. complete list of all items of equipment, control and accessories as actually

supplied, including serial numbers and all name plate details.

ii. A set of 'As-installed' drawings showing equipment layout, foundation

details, electrical wiring, water piping, drain piping etc. The drawings
shall show plans and sections necessary to show all required information
correctly. Control panel circuit diagram and its
layout shall also be indicated on the drawings.

iii. A set of manufacturer's catalogues, wiring diagrams and installation

drawings relevant only to the particular item of equipment concerned.
General catalogues will not be acceptable.

iv. Manufacturer's printed spare parts list for all items of equipment.

v. Operational description of the plants including starting, stopping and

shutdown.

vi. preventive maintenance routine at monthly and yearly intervals and

maintenance procedures for all plant and equipment.

vii. Name, addresses, telephone no., fax number etc, for all manufacturers and
suppliers.

AS BUILT DRAWINGS

After the working drawings have been approved, no alteration to the drawings
shall be carried out without the consent of the Engineer. These changes shall be
supported by sketches and incorporated on the 'As-built' drawings which are to
be submitted to the Engineer within one month of completion of the project.

The contractor shall keep on site one complete set of working drawings which are
to be marked up along and in conjunction with the site progress. These drawings
may then be used to form the basis of the 'As-built' drawings. The set of drawings
kept at site shall be made available for reference by the Engineer or his
representative at any time so requested.

The contractor shall supply to the Engineer for approval two set of 'As-built'
drawings showing the works together with any other information
necessary for operation and maintenance. After approval is obtained, three

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copies of each drawing shall be supplied. In addition, two sets of copy negatives
for each drawing shall be handed over to the client

WARRANTY AND GUARANTEE

The contract shall guarantee for a period of 400 days after the practical
completion of the installation that all plants, equipment and piping shall
operate free of any defects due to defective material and bad workmanship and
that any part found defective during this period shall be replaced free of cost
by the contractor.

If the defects are not rectified within a reasonable period, the client may proceed
to do so by another agency at the contractor's entire risk and expense without
prejudice to any right of the client