1

PROJECT MONITORING AND

CONTROL
2

How do we
monitor our
projects?
3
HOW do we
perform control
in our project?
 Contract Execution: Overview
4

Contract Related Claims Following appropriate

construction methodology

Solution to Construction
Construction in As per Program of Work
Problems & Challenges
Progress

Project Control
As per plan and
Construction in
Detect Deviations from
specification
Progress

SAFETY!
Plans and Targets
Project Monitoring
Construction in
Progress
Testing & Quality Assurance
Inspections
ON-GOING
CONSTRUCTION
Quality Control
5
Project Monitoring and Control: Overview
5

- • Project Monitoring and Control … is a Feedback Process

 Ways to track the course of all

activities and events in the
projects.
Monitoring Control
1. Actions
 A system which compares 1. Measurement
2. Revised Plans, Cash
progress to the plan so that 2. Performance Analysis
Flows, Schedules, V.O., etc.
corrective action can be taken
when the deviation from the
planned performance occurs.
 Project Monitoring
6

Monitoring
means keeping a track of implementation process
Involves watching the progress of a
project against time, resources and
performance schedules during the
execution of the project and identifying
lagging areas requiring timely attention
and action
 nPeriodic checking of progress of works
against the targets laid down in order to
ensure timely completion of the project
Source:
http://www.slideshare.net/srengasamy/project-monitoring-evaluation-s-presentation
 Project Monitoring
7

WHY DO WE MONITOR?
 Actual activities don’t always go
according to plan

 To detect and react

appropriately to deviations
and changes to plans
 Project Monitoring
8

WHAT DO WE MONITOR?
INPUTS

 Time  Progress
 Money  Costs
 Job starts
 Manpower  Job completion
 Materials  Engineering / Design changes
 Equipment  Variation order (VO)
 Project Monitoring
9

WHEN DO WE MONITOR?
 End of the project
 Continuously
 Regularly
 Logically
 While there is still time to react
 As soon as possible
 At task completion
 At pre-planned decision points (milestones)
 Project Monitoring
10

HOW DO WE MONITOR?
 Through meetings with clients, parties
involved in project (Contractor,
supplier, etc.)
 For schedule – Update PERT-CPM,
Charts, Update Gantt Charts
 Milestones
 Reports
 Tests and inspections
 Project Control
11

PROJECT CONTROL
 Control – process and activities needed to correct
deviations from plan
 Control the triple constraints
 time (schedule)

 cost (budget, expenses, etc)

 performance (specifications, testing results, etc.)

 Project Control
12

HOW can we tell when project control is

needed?
GENERAL CLUES (Meredith and Mantel, 2006)
 Performance
- Unexpected technical problems arise
- Insufficient resources are unavailable when needed
- Quality or reliability problems occur
- Owner/Client requires changes in technical specifications
- Inter-functional complications and conflicts arise
- Market changes that increase/decrease the project’s value
 Project Control
13

HOW can we tell when project control is

needed?
GENERAL CLUES (Meredith and Mantel, 2006)
 Cost
- Technical difficulties that require more resources
- Scope of work increases
- Bid amount (accepted for the contract award) is too low
- Reporting of the monitoring results are poor/late
- Project budgeting for contractor cash flows not done right
- Changes in market prices of the inputs
 Project Control
14

HOW can we tell when project control is

needed?
GENERAL CLUES (Meredith and Mantel, 2006)
 Time
- Technical difficulties require more time to solve
- Scope of work increases
- Unexpected utilities needing relocation
- Task sequencing not done right
- Required material, labor/equipment unavailable when needed
- Key preceding tasks were not completed on time.
 planned
Equipment-hours
actual
Project Control
planned
Total Man-hours
15 actual

 Basic indicators: planned

Amt of concrete used (tons)
More resources or less actual
resources have been used
than planned 0 500 1000 1500 2000
Amount input to date

Activities are taking long planned

than planned Equipment-hours
actual

planned
Total Man-hours
Cost of activity (or of project actual
to date) is higher than
expected Amt of concrete used (tons)
planned
actual

0 500 1000 1500 2000

Amount input to date
 Project Control
16

 Basic indicators:
More resources or less
resources have been used
than planned

Activities are taking long

than planned

Cost of activity (or of project

to date) is higher than
expected
 Project Control
17

 Basic indicators:
More resources or less
resources have been used
than planned

Activities are taking long

than planned

Cost of activity (or of project

to date) is higher than
expected
What are our
means to monitor
& control?
BLAH
BLAH
BLAH
BLAH

BLA
BLAH BLAH
Are monitoring and control done only during
“construction phase”?
1 Pre-Construction Phase

2 Construction Phase

3 Project Close-Out
Pre-Construction Phase
 Pre-Construction Phase

Acquisition of
Budget Preparation Bidding Contract & Audit
Permits

POW, ABC, Contract Pre-

Bid Construction Permits and
DUPA, PPMP and COA
Documents Phase Clearances
& APP Review
 POW, Pre-
DUPA, ABC, Construction
PPMP & Phase
APP

1 POW Program of Work

2 ABC Approved Budget for the Contract

3 DUPA Detailed Unit Price Analysis

4 APP Annual Procurement Plan

5 PPMP Project Procurement Management Plan

 Pre-Construction Phase
Systems & Database INPUTS OUTPUTS
CCIS

CMPD
Construction Materials Price Data (per Region Prevailing Prices of
and District) Construction Materials

Updated Labor Rates (per region and District) as

prescribed by the Department of Labor and
Employment (DOLE)
Standard Labor Rates POW,
DUPA,
Cost Estimation Manual prescribing the estimated
Productivity Rate per Item of Work Output/ Productivity Rates ABC
Software & DPWH Standard Specification Plans & Specification
 Pre-Construction Phase
INPUTS OUTPUTS

POW, APP,
ABC,
DUPA PPMP

Basis for monitoring the progress during pre-construction

phase
26
27
28
Pre-Construction Phase
INPUTS OUTPUTS SYSTEMS / POLICIES

BIDDING PROCESS
POW,
ABC,
DUPA R.A. 9184
Government Procurement
Reform Act
BID
DOCUMENTS
APP,
PPMP
Pre-Construction Phase
INPUTS OUTPUTS SYSTEMS / POLICIES

Preparation of Contract
Agreement
BID
DOCUMENTS
Contract
Agreement  Data Input to CWR

 Notice of Award CWR

 Certificate of Availability Civil Works Registry
of Fund
 Obligation Request
 INPUTS OUTPUTS SYSTEMS / POLICIES

Commission on Audit
CONTRACT REVIEW

NOTICE
Contract TO
 Evaluation of compliance
with the requirements of
Agreement
PROCEED applicable laws, rules
and regulations
 Checking the
completeness of
documentary
Pre-Construction Phase

Acquisition
NOTICE of Permits
TO
PROCEED and
Clearances
Construction Phase
 ELD
ENTATION
and
TORING
 Project Monitoring
Approved
Construction
35 Plans/ As-
Schedules
staked Plan

Construction
1 • Baseline for MONITORING Construction
Method
Safety &
Health
Program

Quality
Control and
Quality
Assurance
Plan
 Project Monitoring
36
As-staked Construction
WHAT is As-Staked Survey and As-Staked Plan? Plan Schedules

• As-staked survey/ site layout survey is an activity

necessary to verify the actual field condition and to
identify modifications and other deviations in the project
(such as change in road alignment, change and/or
addition of new items of work, etc.) vis-a-vis the Construction
Construction
approved detailed engineering plan. The as-staked survey Safety &
is the basis in the preparation of the as-staked plan. Method
Health
Program
• Upon issuance by the DPWH of the NTP, the IO shall
provide the contractor with an editable file of the
approved original plan of the project in order to facilitate Quality
the as-staked plan.
Control and
• The submitted as-staked plan shall then be reviewed by Quality
the Planning and Design Section/Division of the IO for Assurance
region/district implemented projects. Plan
Reference:
 D.O. 15, Series of 2016 – Guidelines on the Processing and Approval of “As-Staked” Plan
 Project Monitoring
37
As-staked Construction
Plan Schedules
WHEN to conduct?
• As-staked survey shall be conducted upon
the issuance of the NTP.

WHY is it needed? Construction

Construction
• This is done in order to address the Method Safety &
changes/major modifications encountered Health
in the project. Program

WHO will prepare?

Quality
• The contractor is responsible for preparing Control and
the as-staked plan for the entire project Quality
within the prescribed period.
Assurance
Plan
Reference:
 D.O. 15, Series of 2016 – Guidelines on the Processing and Approval of “As-Staked” Plan
 Project Monitoring
38
As-staked Construction
Plan Schedules
Points to remember…

If the contractor fails to submit the as- Construction

Construction
staked plan on time for processing, the Method Safety &
contractor shall submit to the IO a request Health
for one (1) time extension of fifteen (15) Program
days, regardless of the project cost, to
prepare the plan. No initial payment (first Quality
progress billing) shall be made to the Control and
contractor if partial or complete "As- Quality
Staked" plan is not submitted. Assurance
Plan
Reference:
 D.O. 15, Series of 2016 – Guidelines on the Processing and Approval of “As-Staked” Plan
 Project Monitoring
39
As-staked Construction
Plan Schedules
Points to remember…

Construction
Construction
Method Safety &
Health
Program

Quality
Control and
Quality
Assurance
Plan
Reference:
 D.O. 15, Series of 2016 – Guidelines on the Processing and Approval of “As-Staked” Plan
 Project Monitoring
40
As-staked Construction
Plan Schedules
Points to remember…

Submission of "As-Staked" plan is not Construction

Construction
required if there are no changes in the Method Safety &
original plan. The Project Health
Engineer/Manager shall issue a Program
certification to this effect to be
concurred by the Head of Office within Quality
the prescribed time duration after the Control and
issuance of NTP. Quality
The Certification is also a required data/info in PCMA. Assurance
Plan
Reference:
 D.O. 15, Series of 2016 – Guidelines on the Processing and Approval of “As-Staked” Plan
 Project Monitoring
41
As-staked Construction
Plan Schedules

PERT/CPM Schedule
Construction
Construction
D.O.133 Series of 2015 Safety
Method requires&the
Health Method
adoption of Precedence Diagram
(PDM) as project scheduling technique.
Program

Quality
Control and
Quality
Assurance
Plan
 Project Monitoring
42
As-staked Construction
Plan Schedules

Bar Chart Schedule

Construction
and Periodic Cash Flow
Construction
THIRD FLOOR Safety &
I Concrete Works 6,839,884.70 11.49% Method Health
# # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # #

II Roof Framing 2,037,174.99 3.42% # # # # # # # # # # # # # # # # # # # #

III Masonry Works 455,319.58 0.77% TARGET ACCOMPLISHMENT Program # # # # # # # # # # # # # # # # # # # #

IV Fabricated Materials 757,542.01 1.27% # # # # # # # # # # # # # # # # # # # #

ACTUAL ACCOMPLISHMENT AS OF
OCTOBER 15, 2015
V Finishing Works 2,321,922.75 3.90%
4.34%
# # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # #

VI Painting Works 548,725.94 0.92% # # # # # # # # # # # # # # #

VII Waterproofing 228,361.69 0.38% Quality # # # # # # #

Control and
VIII Plumbing/Sanitary Works 1,111,365.74 1.87% # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # #

IX Electrical Works 873,470.23 1.47% # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # #

X Mechanical Works
TOTAL AMOUNT (IN FIGURE)
3,507,043.74
59,518,878.45
5.89%
100.00%
Quality # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # #

Weekly Target Periodic Accomplishment

Weekly Target Cumulative Accomplishment
0.00%

0.00%
0.00%

0.00%
0.00%

0.00%
0.31%

0.31%
0.01%

0.33%
0.00%

0.33%
0.00%

0.33%
0.00%

0.33%
0.00%

0.33%
0.00%

0.33%
0.00%

0.33%
0.00%

0.33%
4.42%

4.75%
Assurance
5.10%

9.85%
12.34%

22.18%
18.20%

40.38%
26.77%

67.15%
21.92%

89.07%
10.71%

99.78%
0.22%

100.00

WeeklyActual Periodic Accomplishment 0.00% 0.00% 0.00% 1.38% 0.24% 0.00% 0.00% 0.00% 0.00% 0.00% 2.02% 0.70%
Plan
WeeklyActual Cumulative Accomplishment 0.00% 0.00% 0.00% 1.38% 1.62% 1.62% 1.62% 1.62% 1.62% 1.62% 3.64% 4.34%

PREPARED BY: CHECKED BY: NOTED:

 Project Monitoring
43
As-staked Construction
Plan Schedules

Manpower & Equipment

Utilization Schedule
Construction
Construction
Method Safety &
Health
Program

Quality
Control and
Quality
Assurance
PlanPlan
 Project Monitoring
44
As-staked Construction
Plan Schedules
The contractor shall take all reasonable
precautions to maintain the health and
safety of his personnel based on the
Construction Safety and Health Program
(CSHP). Construction Construction
Method Safety &
Health
Program
WHAT is a CSHP?
Quality
• Refers to a set of detailed rules to cover the Control and
processes and practices that shall be utilized in a
specific construction project site in conformity with the Quality
Occupational Safety and Health Standards (OSHS). Assurance
Plan
 Project Monitoring
45
As-staked Construction
Plan Schedules
WHEN to prepare and apply for approval?

• Upon issuance of Notice of Award, the approved CSHP is among

the list of required documents to be submitted for the perfection
of the contract. Construction Construction
Method Safety &
WHY is it needed? Health
Program
• It is the main guide of the Safety Personnel on the safety
practices, processes and requirements that should be imposed Quality
and incorporated on site during construction operation.
Control and
Quality
WHO will prepare? Assurance
Plan
• The accredited Safety Personnel of the contractor
 Project Monitoring
46
As-staked Construction
Plan Schedules
Points to remember…

The total cost of implementing a CSHP

Construction
shall be a mandatory integral part of the Construction
Method Safety &
project’s construction cost as a separate Health
pay item, duly quantified and reflected in Program
the project’s tender documents and
likewise reflected in the project’s
construction contract documents. Quality
Control and
Quality
Assurance
Plan
Reference:
 Section 17 of DOLE D.O. 13 s. 1998, Guidelines Governing Occupational Safety and Health in the
Construction Industry.
 Project Monitoring
47
As-staked Construction
Plan Schedules
Points to remember…

DOLE has already provided a template of

the CSHP (simplified and comprehensive) Construction Construction
including forms for the application and Method Safety &
guide/checklist of evaluation (Figure 18- Health
20) which are all available in DOLE’s Program
website. Further, lists of approved CSHPs
are also posted in their website.
Quality
No payment is required for the Control and
application, processing and approval of Quality
CSHP and upon DOLE’s receipt of
Assurance
application, such document shall be
Plan
processed/responded within the
prescribed 5-day process cycle time.
 Project Monitoring
48
As-staked Construction
Plan Schedules

Traffic Control and Detour

Road Safety Devices
The contractor shall submit
traffic management and The contractor shall provide
control plan atleast 2 weeks road safety devices along ROAD WORKS Construction
road section to guide Construction
before commencement of SAFETY &Method
TRAFFIC Safety &
works and this is for approval motorist, such as, warning
of the Project Engineer. The and directional signs to MANAGEMENT PLAN Health
contractor shall erect all prevent traffic accident Program
detour and traffic control during construction.
signs as directed by the PE.
Quality
Control and
Quality
Assurance
Plan
 Project Monitoring
49
As-staked Construction
Plan Schedules

Construction
Construction
Safety &
Method
Health
Program

Quality
Required to be submitted
Control
by the contractor for the and
perfection of contract
Quality
Assurance
Plan
 Project Monitoring
50
As-staked Construction
Plan Schedules

Construction Construction
Method Safety &
Health
Program

Quality
Control and
Quality
Assurance
Plan
 Project Monitoring
51

2 • On-Site Inspections
HOW to conduct on-site
WHO will conduct? inspections?

• Assigned DPWH Field Engineers in the project headed by the Project

Engineer • The Project Engineer (PE),
together with the other Field
Engineers assigned in the project,
WHAT are the objectives of the inspection? will conduct on-site inspections
using the inspection plans and
accomplishing the Project
• To oversee the construction in order to ensure that the works are in Implementation Forms.
accordance with plans & specification.
• To acquire information on problems and conditions changes ,and
provide corrective actions to these problems
• To offer technical and procedural advice by recommending improved
construction techniques and engineering supervision
• To enhance quality management programs to expedite project
implementation
 Project Monitoring
52

Project

3 • Field Documentation Construc-

tion
Logbook
Correspon- Materials
dence Logbook

Project documentation of construction

progress is essential in project supervision
and monitoring. These documents will Minutes of
Project Weather
the
serve as references for the project Meetings
Documentation Chart

engineer/inspector in monitoring and

supervising the project in case problems
and issues arise.
Site Monitoring
Instruction Charts

Status
Reports
 Project Monitoring
53

Project

3 • Field Documentation Construc-

tion
Logbook
Correspon- Materials
dence Logbook

To protect the interest of government

whenever disputes occur, it is imperative
that construction records documenting Minutes of
Project Weather
day-by-day events and project activities the
Meetings
Documentation Chart
be properly established and maintained.

Site Monitoring
Instruction Charts

Status
Reference: Reports
 D.O. 216, Series of 2000 – Project Records
 Project Monitoring
54

Project

3 • Project Documentation: Construc-

tion
Logbook
• Project Daily Activity Logbook/Construction Logbook
Correspon- Materials
dence Logbook

CONSTRUCTION LOGBOOK
* 1ST Page
- Name of Project/Location
Minutes of
the
Project
Documentation
Weather
Chart
Meetings
- Name of Contractor
- Contractual Data
- Names of DPWH PE/ME/PI
- Name of contractor’s PE/ME/Site Site
Instruction
Engrs. Monitoring
Charts
- List of Contractor’s committed equipment Status
and
manpower Reports
 085
PROJECT: Strengthening/Retrofitting of Premier Guest House, Gate 4, Malacanan Cpd., San Miguel, Manila
DATE: August 04, 2012 (Saturday)
WEATHER: AM – Fair
PM – Fair
• Sample Content of Project Logbook
MANPOWER:
55 1-Project Manager 4- Carpenter 1-Safety Officer 2-Plumbers
1-Project Engineer 2-Steelman 12-Laborers 1-Time Keeper Project
1-General Foreman 4-Mason 1-Warehouse Man Construc-
1-Project Accountant 2-Electrician 1-Site Engineer/Safety Officer tion
EQUIPMENT: Logbook
1- Bar bending machine 1 - Bar Cutter 1- Pumpcrete Correspon- Materials
CONSTRUCTION ACTIVITIES: dence Logbook
1. Installation of formworks for roof deck & beams @ GL K-R/2-3.
2. Installation of rebars for roof deck & beams @ GL K-R/2-3
3. Concrete pouring for roof deck slab & beams @ GL K-R/2-3,
columns L-R / 3 and Corbel 3/L, M, N, O, P, Q & R
4. Chipping of existing floor and wall tiles at ground floor Grid line D4-6 to E4-6.
5. Installation of electrical conduits at Kitchen. Minutes of
6. Installation of sanitary/plumbing conduits along GL 5-6 at ground floor. Project Weather
the
Documentation Chart
7. Hauling of waste materials for disposal. Meetings
REMARKS:
1. Concrete pouring:
Supplier : Summit Sigma
Volume : 31.0 cu.m.
Time Started : 11:00AM
time Completed: 4:40PM Site Monitoring
VISITORS: Instruction Charts
1. ____________________________ - _____________________
2. ____________________________ - _____________________
Status
PREPARED BY: NOTED BY: Reports
_____________________________ _________________________
DPWH-Project Inspector DPWH-Project Engineer
 Project Monitoring
56

Project

3 • Project Documentation: Construc-

tion
Logbook
• Materials Logbook
Correspon- Materials
dence Logbook

MATERIALS LOGBOOK
* 1ST Page
- Name of Project/Location
Minutes of
the
Project
Documentation
Weather
Chart
Meetings
- Name of Contractor
- Contractual Data
- Names of DPWH
QC Personnel Site
Instruction
Monitoring
Charts
- Name of contractor’s Status
QC Personnel Reports
068
PROJECT: Strengthening/Retrofitting of Premier Guest House, Gate 4, Malacanan Cpd., San Miguel, Manila
DATE: August 04, 2012 (Saturday)
WEATHER: AM – Fair • Sample Content of Materials Logbook
PM – Fair
CONSTRUCTION
57 ACTIVITIES:
1. Installation of formworks for roof deck & beams @ GL K-R/2-3.
2. Installation of rebars for roof deck & beams @ GL K-R/2-3 Project
Construc-
3. Concrete pouring for roof deck slab & beams @ GL K-R/2-3, columns L-R/3 and Corbel 3/L, M, N, O, P, & Q
tion
4. Chipping of existing floor and wall tiles at ground floor Grid line D4-6 to E4-6. Logbook
5. Installation of electrical conduits at Kitchen.
6. Installation of sanitary/plumbing conduits along GL 5-6 at ground floor. Correspon- Materials
dence Logbook
7. Hauling of waste materials for disposal. (1-truck load)
QUALITY CONTROL ACTIVITIES:
1. Inspection of materials used – electrical and sanitary conduits conform with spec’s/plans.
2. Sampling of Concrete:
Slump Test – 6.5” Cylinder - 6 samples, ID: PGH-Deck Slab
GL K-R/2-3
Minutes of
08-04-12 A, B, C, D, E, F Project Weather
the
REMARKS: Documentation Chart
Meetings
1. Concrete pouring:
Supplier : Summit Sigma
Volume : 31.0 cu.m.
Time Started : 11:00AM
Time Completed : 4:40PM
2. 1 transit mixer load (6 cu.m.) was rejected due to failed slump test (9.5”)
3. Reminded the contractor’s ME to observe proper curing of the newly concreted structures and cylinderSite
samples.
Monitoring
Instruction Charts
VISITORS:
1. ____________________________ - _____________________
2. ____________________________ - _____________________ Status
PREPARED BY: NOTED BY: Reports
______________________________ _________________________
DPWH-Materials Engineer DPWH-Project Engineer
 Project Monitoring
58

Project

3 • Project Documentation: Construc-

tion
Logbook
• Weather Chart
Correspon- Materials
dence Logbook

Minutes of
Project Weather
the
Documentation Chart
Meetings

Site Monitoring
Instruction Charts

Status
Reports
59

Project
Construc-
tion
Logbook
Correspon- Materials
dence Logbook

Minutes of
Project Weather
the
Documentation Chart
Meetings

Site Monitoring
• Sample Accomplished Weather Chart
Instruction Charts

Status
EDDIE R. VILLANUEVA Reports
DPWH-Project Inspector DPWH-Project Engineer
 Project Monitoring
60

Project

3 • Project Documentation: Construc-

tion
Logbook
• On-Site Monitoring Charts
Correspon- Materials
dence Logbook

Minutes of
Project Weather
the
Documentation Chart
Meetings

Site Monitoring
Instruction Charts

Status
Reports
 Project Monitoring
61

Project

3 • Project Documentation: Construc-

tion
Logbook
• Progress/Status Report
Correspon- Materials
dence Logbook

Minutes of
Project Weather
the
Documentation Chart
Meetings

Site Monitoring
Instruction Charts

Status
Reports
 Department of Public Works and Highways
BUREAU OF CONSTRUCTION

DESIGN AND BUILD OF FOUR (4) STOREY ENGINEERING AND SCIENCE RESEARCH CENTER
PUP Mabini Campus, Sta. Mesa, Manila

PROJECT STATUS REPORT

As of : October 15, 2016

IMPLEMENTING OFFICE: BUREAU OF CONSTRUCTION

CONSTRUCTION MANAGEMENT : BUREAU OF CONSTRUCTION
PROJECT DESCRIPTION:

Construction of Four (4) Storey Engineering and Science Research Center

PROJECT / CONTRACTUAL DATA: CONTRACT STATUS: EQUIPMENT ON SITE:

Project Component : Building ACCOMPLISHMENT 1 - Elf

Province : Manila As of : October 11, 2016 1 - Cargo Truck
Region : NCR Sched. Accomp. : 41.30% 2 - Acetylene Cutter
Location : PUP Mabini Campus, Sta. Mesa, Manila Actual Accomp. : 45.13% 1 - Mobile Crane
Source of Fund : Local Funds Slippage to Date : 3.83% 1 - One Bagger Mixer
Mode of Contract : Public Bidding Time Elapsed to Date : 202 C.D 5 - Welding Machine
Implementing Office : Bureau of Construction 1 - Water Pump
Date of Bidding : MANPOWER ON SITE: 1 - Plate Compactor
Contractor : ITP CONSTRUCTION Project Manager - 1 2 - Bar Cutter/Bender
Contract Amount : Php75,834,438.80 Project Engineer - 1
Contract Duration : 270 Calendar Days Site Engineer - 1
Notice to Proceed : March 16, 2016 Safety Officer - 1
Start Date : March 23, 2016 Skilled Workers - 15
Date of Completion : December 17, 2016 Unskilled Workers - 23
Project Architect - 1

TOTAL - 43

PROJECT UPDATE:
1.) The project is on-going.

ACTIVITIES THIS MONTH:

1.) Painting of steel beams at third floor beams and columns.
2.) Installation of rebars at third floor slab.
3.) Installation of electrical and plumbing roughing-ins at third floor slab.
4.) Welding works at lower and upper roof deck.
5.) Concrete testing of trial mix sample and 2nd floor slab sample.
6.) Installation of scaffoldings for preparation of 3rd floor slab.
7.) Installation of steel deck on 3rd floor.
ISSUES AND PROBLEMS ENCOUNTERED: RECOMMENDATIONS AND ACTION TAKEN:
1.) Application of Building Permit. 1. The contractor was instructed to closely coordinate at the Office of the
) Building Official, City of Manila to facilitate the approval of building
permit.
REMARKS:
1.) The Contract Time Extension was approved by PUP - PPDO.

Prepared by: Submitted by: Noted :

EDDIE R. VILLANUEVA EDGARDO C. GARCES WALTER R. OCAMPO

Project Engineer Engineer V Director IV
BOC - CSSD BOC - CSSD Bureau of Construction
 MONTHLY ACCOMPLISHMENT REPORT

As of September 30, 2016

Project: DESIGN AND BUILD OF ENGINEERING AND SCIENCE RESEARCH CENTER

Owner: Polytechnic University of the Philippines

Location: PUP Mabini Campus, Sta. Mesa, Manila

Accomp (% WT)
Relative
ITEM NO. DESCRIPTION Qty. Unit Amount THIS
Weight PREVIOUS TO DATE
WEEK

A. ARCHITECTURAL AND ENGINEERING DESIGN SERVICES 1.00 lot 4,600,000.00 6.07% 6.07% 6.07%

Breakdown of B. CONSTRUCTION OF THE PROPOSED FOUR (4) STOREY

ENGINEERING AND SCIENCE RESEARCH CENTER BUILDING

I. GENERAL REQUIREMENTS

Accomplishment a. Mobilization/Demobilization

b. Temporary Facilities
1.00 lot

8.00 months
99,993.60

626,304.00
0.13%

0.83%
0.11%

0.83%
0.11%

0.83%

c. Health and Safety 240.00 m.d. 393,523.20 0.52% 0.36% 0.36%

d. General Scaffolding and Shoring Works (Rental) 2,191.86 sq.m. 1,706,779.46 2.25%

II. EARTHWORKS
a. Excavation 1,212.56 cu.m 977,809.19 1.29% 1.29% 1.29%

b. Gravel bed 33.83 cu.m 57,295.85 0.08% 0.04% 0.04%

c. Soil Poisoning 1,000.99 sq.m. 131,840.39 0.17% 0.17% 0.17%

d. Backfill (from excavation) 1,212.56 cu.m 570,388.69 0.75% 0.75% 0.75%

e. Imported Fill 247.01 cu.m 248,983.46 0.33%

f. Damp Proofing 679.88 sq.m. 127,926.22 0.17%

III. CIVIL WORKS

a. Concrete

a.1 Strip Footing 200.08 cu.m 1,430,602.31 1.89% 1.89% 1.89%

a.2 Footing Tie Beam 22.67 cu.m 162,092.31 0.21% 0.21% 0.21%

a.3 Slab 403.16 cu.m 2,882,606.95 3.80% 0.60% 0.60%

a.4 Stairs 5.11 cu.m 32,553.21 0.04%

a.5 Column Pedestal 12.56 cu.m 80,425.14 0.11% 0.11% 0.11%

b. Rebars 81,115.99 kgs

63
5,585,646.90 7.37% 5.58% 0.15% 5.73%
Progress
Photographs

64
 SCHEDULE UPDATING
THIRD FLOOR
I Concrete Works 6,839,884.70 11.49% # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # #

II Roof Framing 2,037,174.99 3.42% # # # # # # # # # # # # # # # # # # # #

III Masonry Works 455,319.58 0.77% TARGET ACCOMPLISHMENT # # # # # # # # # # # # # # # # # # # #

IV Fabricated Materials 757,542.01 1.27% # # # # # # # # # # # # # # # # # # # #

ACTUAL ACCOMPLISHMENT AS OF
OCTOBER 15, 2015
V Finishing Works 2,321,922.75 3.90%
4.34%
# # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # #

VI Painting Works 548,725.94 0.92% # # # # # # # # # # # # # # #

VII Waterproofing 228,361.69 0.38% # # # # # # #

VIII Plumbing/Sanitary Works 1,111,365.74 1.87% # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # #

IX Electrical Works 873,470.23 1.47% # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # #

X Mechanical Works 3,507,043.74 5.89% # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # #

TOTAL AMOUNT (IN FIGURE) 59,518,878.45 100.00%

Weekly Target Periodic Accomplishment 0.00% 0.00% 0.00% 0.31% 0.01% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 4.42% 5.10% 12.34% 18.20% 26.77% 21.92% 10.71% 0.22%

Weekly Target Cumulative Accomplishment 0.00% 0.00% 0.00% 0.31% 0.33% 0.33% 0.33% 0.33% 0.33% 0.33% 0.33% 0.33% 4.75% 9.85% 22.18% 40.38% 67.15% 89.07% 99.78% 100.00

WeeklyActual Periodic Accomplishment 0.00% 0.00% 0.00% 1.38% 0.24% 0.00% 0.00% 0.00% 0.00% 0.00% 2.02% 0.70%

WeeklyActual Cumulative Accomplishment 0.00% 0.00% 0.00% 1.38% 1.62% 1.62% 1.62% 1.62% 1.62% 1.62% 3.64% 4.34%

PREPARED BY: CHECKED BY: NOTED:

ROSELYN C. NIEBRES EDGARDO C. GARCES WALTER R. OCAMPO
Project Engineer Project Manager Director IV
BOC-CSSD BOC-CSSD Bureau of Construction

65
 Project Monitoring
66
3 • Project Documentation:
• Site Instruction Project
Construc-
tion
Logbook
Correspon- Materials
dence Logbook

Minutes of
Project Weather
the
Documentation Chart
Meetings

Site Monitoring
Instruction Charts

Status
Reports
 • Sample Issued Site Instruction

67

Project
Construc-
tion
Logbook
Correspon- Materials
dence Logbook

Minutes of
Project Weather
the
Documentation Chart
Meetings

Site Monitoring
Instruction Charts

Status
Reports
 Project Monitoring
68
3 • Project Documentation:
• Minutes of the Meetings Project
Construc-
tion
Logbook
Correspon- Materials
dence Logbook

Minutes of
Project Weather
the
Documentation Chart
Meetings

Site Monitoring
Instruction Charts

Status
Reports
 Project Monitoring
69
3 • Project Documentation:
• Minutes of the Meetings Project
Construc-
tion
Logbook
Correspon- Materials
dence Logbook

Minutes of
Project Weather
the
Documentation Chart
Meetings

Site Monitoring
Instruction Charts

Status
Reports
 Project Monitoring
70
3 • Project Documentation:
• Minutes of the Meetings Project
Construc-
tion
Logbook
Correspon- Materials
dence Logbook

Minutes of
Project Weather
the
Documentation Chart
Meetings

Site Monitoring
Instruction Charts

Status
Reports
 Project Monitoring
71
3 • Project Documentation:
• Correspondence Project
Construc-
tion
Logbook
Correspon- Materials
dence Logbook

Minutes of
Project Weather
the
Documentation Chart
Meetings

Site Monitoring
Instruction Charts

Status
Reports
 Project Monitoring
72
4 • Reporting system using Project and Contract
Management Application (PCMA
 Project Monitoring
• Reporting system using Project and
4
73
Contract Management Application
(PCMA

Wherein list of NOT YET

STARTED (NYS) Projects are
readily reflected
 Project Monitoring
• Reporting system using Project and
4
74
Contract Management Application
(PCMA

Wherein updating of
accomplishment is per item of
work
 Project Monitoring
• Reporting system using Project and
4
75
Contract Management Application
(PCMA

Wherein schedules per item of

work are reflected.
 Project Monitoring
• Reporting system using Project and
4
76
Contract Management Application
(PCMA

Wherein updated schedules are

automatically generated.
 Project Monitoring
• Reporting system using Project and
4
77
Contract Management Application
(PCMA

Wherein updated schedules are

automatically generated.
 Project Monitoring
• Reporting system using Project and
4
78
Contract Management Application
(PCMA

With the feature of

accomplishing an electronic-log
 Project Monitoring
• Reporting system using Project and
4
79
Contract Management Application
(PCMA

Wherein reports can be

automatically generated
 Project Control
80

• Implementation of Quality Control

1 and Quality Assurance

• Responsibility of the Contractor

Quality • The assigned PE and ME of the contractor is
responsible in producing construction Quality Quality
Control materials and quality of workmanship that Control Assurance
satisfy quality requirements as required by
(QC) DPWH by conducting necessary material
testing and inspection procedures. Contractor DPWH-IO

• Responsibility of the DPWH Implementing

Quality Office
• The designated Materials Engineer of the
Assurance DPWH IO assigned to the project should Testing Inspection Testing Inspection
ensure that the contractors' products are in
(QA) strict compliance with existing
standards/specifications.
 Project Control
81

• Implementation of Quality Control

1 and Quality Assurance

JOB CONTROL FORMS

 Project Control
82

JOB CONTROL FORMS

 Negative Corresponding Calibrated Action

Project Control
Slippage
For Contractor shall be given a warning and is required
(-) 5% slippage to submit “catch-up program” on a fortnightly
83 – (two weeks) basis to eliminate the slippage.
(‘’Early The contractor shall be instructed to
Warning’’ specify the additional input resources - money,
• Calibrated Actions on
2
Stage) manpower, materials, equipment,

Negative Slippage and management - which he should mobilize for

Negative Slippage Corresponding Calibrated
Action
(-) 15% or more In accordance with the IRR of R.A.
slippage - (‘’Terminal’’ 9184, the Implementing Offices
stage) shall initiate termination of the
contract and/or take-over of the
remaining work by administration
or assignment to another
contractor/appropriate agency.
Reference:
 D.O. 193, Series of 2016 – Administrative Action on Contracts with
Negative Slippage in Accordance with the Revised IRR of R.A. 9184
this action program.
The Implementing Office shall exercise closer
supervision and meet the contractor
every other week to evaluate the progress of work
and resolve any problems and
bottlenecks.
(-)10% slippage Contractor shall be issued a final warning and
– required to come-up with a more detailed program
(‘’ICU’’ stage) of activities with weekly physical targets, together
with the required additional input resources.
On-site supervision shall be intensified and
evaluation of project performance shall be
done at least once a week.
The Implementing Office shall prepare contingency
plans for the termination of the contract and/or
take-over of the work by administration or
contract.
 Project Control
84

• Calibrated Actions on
2 Negative Slippage

If the contractor refuses or fails to satisfactorily complete the work

within the specified contract time, plus any time extension duly
granted, he shall be subject to pay Liquidated Damages (LD) to the
IO pursuant to Revised IRR of RA 9184 Annex E, Section 8.1. This
however, shall not relieve the contractor from his obligation to
complete the works, or from any other duties, obligations or
responsibilities which he may have under the contract.
Project Close-Out
 Project
Quality Check Completion

Upon reaching 95% accomplishment

Quality Assurance Inspection

Issuance of Certificate of Completion

86
 6
Project
Close-Out WHO will issue?
87
Head of Implementing Office

WHEN to issue?

Upon the request of the

Contractor, the recommendation
of the Project Engineer, and
submission of the Final
Completion Inspection Report of
the Inspectorate Team stating that
the project has been found to be
satisfactorily completed in
accordance with the Plans and
Specifications of the Contract
 Project
Quality Check Completion

Quality Assurance Inspection

Issuance of Certificate of Completion

1 year
Defects
Liability
Period

88
 Project
Quality Check Completion

Quality Assurance Inspection

Issuance of Certificate of Completion

1 year
Defects
Liability
Issuance of Certificate of Acceptance Period
Quality Check

89
 6
Project
Close-Out WHO will issue?
90
Head of Implementing Office

WHEN to issue?

Upon the notice of the

Contractor after the one-year
defects liability period, ,
submission of the Final
Acceptance Inspection Report of
the same Inspectorate Team after
all defects/deficiencies, if any,
shall have been repaired by the
Contractor , and upon submission
of the Warranty Certificate
 Project
Quality Check Completion

Quality Assurance Inspection

Issuance of Certificate of Completion

1 year
Defects
Liability
Issuance of Certificate of Acceptance Period
Quality Check

Warranty Period Project Close Out

91
 6
Project Close-Out
92
Warranty Period warranty against Structural Defects and Failures
Permanent Structures:
15 years
• Buildings of types 4 and 5 as classified under
the National Building Code of the Philippines and
other structures made of steel, iron, or concrete
which comply with relevant structural codes
(e.g., DPWH Standard Specifications) , such as
but not limited to, steel/concrete bridges,
flyovers, aircraft movement areas, ports, dams,
tunnels, filtration and treatment plants,
sewerage systems, power plants, transmission
and communication towers, railway system and
other similar permanent structures;
Semi-Permanent Structures:
5 years
• Buildings of types 1, 2, and 3 as classified under the
National Building Code of the Philippines,
concrete/asphalt roads, concrete river control,
drainage, irrigation line canals, river landing, deep
wells, rock causeway, pedestrian overpass, and other
similar semi-permanent structures;
Other Structures:
2 years
• Bailey and wooden bridges, shallow wells,
spring Developments, and other similar
structures.
 6
Project Close-Out
93

Warranty Period Who is liable in rectifying the structural defects?

Contractor
Third Parties
• where structural defects/failures arise due to the fault attributable to
the improper construction, use of inferior quality/sub-standard
materials, and any violation of the contract plans and specifications;
• where structural defects/failures are caused by work
undertaken by them such as leaking pipes, diggings or
Consultants excavations, underground cables and electrical wires,
underground tunnel, mining shaft and the likes, in which case
the applicable warranty to such structure should be levied to
• where structural defects/failures arise due to faulty and/or third parties for their construction or restoration works;
inadequate design and specifications as well as construction
supervision;

Users
IO's Representatives/ PM/ CM

• where the structural defects/failures are due to his/their willful
intervention in altering the designs and specifications, negligence or
omission in not approving or acting on proposed changes to noted
defects or deficiencies in design and specifications, and use of
substandard construction materials in the project;
• where structural defects/failures are due to abuse/misuse by
the end user of the constructed facility and/or non-
compliance by a user with the technical design limits and/or
intended purpose of the same.
 6
Project Close-Out
94

Warranty Period Forms of Warranty Security

Form of Warranty Amount of Warranty Security

To guarantee that the (% of total contract price)

contractor shall perform his a. Cash or letter of credit issued by a 5%

responsibilities as prescribed in
Sec. 62.2.3.1, it shall be required
to post a warranty security in
accordance with the following
schedule:
Universal or Commercial Bank
b. Bank Guarantee confirmed by a 10%
Universal or Commercial Bank
c. Surety Bond callable upon demand 30%
issued by GSIS or a Surety or Insurance
Company duly certified by the Insurance
Commission as authorized to issue such
security
END
Let’s do this…
 Within 20 minutes, build a tower out of the provided materials
 Your 20 minutes includes planning
 Your free-standing tower must be able to carry the Marshmallow
to be inserted at the tip of tower.
 Quantity of materials are fixed and there will be no replacement
for any damages.
 You may break/divide the spaghetti strands to suit your needs.
 The highest tower (measured from the base to the tip of the

marshmallow) WINS! 