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MPS Circular 001 of 2018 - Standing Instructions
MPS Circular 001 of 2018 - Standing Instructions
TABLE OF CONTENTS
SECTION SUBJECT PAGE NUMBER
A RESPONSIBILITY 2
B REPORTS/MESSAGES 3
C CARGO OPERATIONS 5
D BUNKERS 10
E ROUTEING 11
F CARGO GEAR 12
G PERFORMANCE BONUS SCHEME 16
Page 1 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
A. Responsibility:-
Following to liaison with Capt Sunil Garg outside MPS-Dept Singapore Office:-
For vessels outside Far Eastern Ports, he will assist in preparing stowage
plans to maximize cargo intake.
Capt Yan Liu: Assist Capt.Yin Long Tang
Page 2 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
B. REPORTS/MESSAGES:-
I. ROUTINE REPORTS/MESSAGES
The Daily Noon Reports should be as per the Owner’s/Charterer’s Format, however
additionally it should also include the Bunkers ROB with the breakdown of FO/MDO/Lubes
and M/E load. When you report slip, put negative (-) or positive (+) sign in bracket as the case
maybe.
When vessel is loaded with sensitive cargo like Grain, Steel Products etc which can get
damaged due to ingress of water, the Heavy Weather Report must be sent to Capt Sunil
Garg with MPS Mailbox in copy once daily irrespective of inclement weather being
experienced or not.
All Messages which includes communication with Charterers’ must be copied to the MPS
Mailbox and in addition copied to following:-
II. VOYAGE REPORT (To be sent within 2 days after Arrival to Capt Sunil Garg
and MPS Mailbox):-
At the End of each voyage (RFA to EOP) exceeding 7 days (168 hrs), a “Voyage
Report” needs to be sent with below parameters:-
Total Distance (RFA to EOP)
Total Steaming Time (RFA to EOP)
General Average Speed
G.Average Slip
G.Average RPM
Total Consumption:-
F.O. (M/E)
F.O. (A/E)
D.O
Average Consumption per 24 Hours:-
F.O (M/E)
F.O.(A/E)
D.O
Weather:-
Average Weather Experienced in Beaufort Notation.
Average Height of Sea
General Direction of Sea relative to the vessel.(Ahead,Std Bow,Stbd
Beam,Stbd Quarter...so on and so forth)
General Height of Swell.(Long Deep,Moderate,Slight)
General Direction of Swell relative to the vessel.(Ahead,Std Bow,Stbd
Beam,Stbd Quarter...so on and so forth)
General Direction/Rate of Current experienced.
Any other pertinent information.
Page 3 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
III. Port Report(To be sent within 2 days after Departure to Capt Sunil Garg and
MPS Mailbox):-
Note: If cargo work takes place at anchorage or partly at anchorage and party
alongside, Port Report to be modified accordingly to convey complete meaning
Page 4 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
CARGO OPERATIONS:-
I. Following is applicable to all MPVs carrying any cargo:-
Majority of cargo damage claims on board Multi-Purpose Vessels emanate from
ingress of water inside cargo holds. This can be easily avoided by a prudent Master
by taking proper precautions and suitable counter measures prior loading operations
and during the laden voyage.
As such below guidelines are being provided which must be strictly adhered to prior
loading any cargo:-
a. Owners, Charterers and/or Shipper’s Instructions must be
strictly followed. If there are any doubts, suitable
clarifications must be sought from either of the parties.
Owners to be kept in copy to all communications in this
regard
b. A Stock check of all the Cleaning Materials/Equipment on
board must be made and if required, requisition raised to the
concerned parties in adequate time for which advance
planning is required.
c. Follow the Charterer’s Voyage Instructions with regards to
Hold Cleaning.
d. Commence cleaning of holds as soon as any hold is empty
without wasting any time.
Generally hold cleaning should comprise of following:
i.Sweeping and Washing of cargo holds
ii.Chemical cleaning of holds, depending on previous and next cargo. Charterer or
H.O will advise the vessel if chemical cleaning is required
iii.Cleaning and Testing of Cargo Hold Bilges, ensure that strum box and bilge cover
is clean and in place
iv.Testing of bilge alarms
v.Testing of Hold Water Ingression lower and upper level alarms (as applicable)
vi.Cleaning of hatch cover underside girders, drain channels at cross joints and hatch
coaming channels
vii.Testing of non-return arrangement at end of hatch coaming drain channel.
viii.Checking of water tightness / UT test of hatch covers including cross joints, hatch
cover sides, loading ports, inspection ports, vents, etc.
ix.Checking of Electrical Systems and Fixed Fire fighting System
x.Checking of all Structural Access methods including Ladders, Handrails, Platforms
and Stairways in “Australian Rules” ladders
xi.Checking of smooth operation of hatch cover opening/closing (sometimes cargo
dust gets stuck at hatch cover hinges making operation difficult)
xii.Cleaning and greasing of hatch cleats, hatch covers hinges, butterfly nuts of hold
vents
xiii.Checking that hydraulic system has no leakages
Notes:-
Any deficiencies found after carrying out above mentioned activities must be immediately
attended to and rectified.
All requests for Hatch Cleaning Bonus Approval to be forwarded only after carrying out
above mentioned activities and completing the attached Checklist duly signed by the
Master, Chief Officer and Bosun which should be forwarded to us as an E-mail
Attachment.
Page 5 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
Generally we don’t have any problem when cargo discharged is same or more than
cargo loaded as per draft survey. In rare circumstances, at some ports, the surveyor
works in collusion with the receiver and irrespective of how much cargo is
discharged, the Surveyor always makes a report indicating short landing.
If your vessel is caught in such a situation and is forced to sign a Final Draft Survey
Report, please take following remedial actions:-
In all cases, whether there is any dispute of cargo or not, please take “Empty Hold
Certificate” from Stevedores/Agent.
In SOF (Statement of Fact) made at any port, please insert a remark that there is no
delay on vessel’s account. Needless to say that we must be advised of all such
unusual happenings.
In consultation with us, we may seal the hatch covers in presence of surveyor (Seal
is put at centre cross joint with one end of seal at forward hatch cover and the other
at aft hatch cover making it impossible to open the hatch cover without breaking the
Page 6 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
seal and at booby hatch entrances. If seal is intact at Discharge port, quantity of
cargo is not questioned.
III. Loading at Ports where there is Draft Restriction or if Vessel is Loading Full
Load of Cargo:-
1. Carry out draft survey when the vessel is empty to determine constant
2. Make a proper stowage plan. Take assistance from Capt Yinlong Tang if need be.
3. Ensure that vessel enters port with minimum ballast
4. When in port, pump out ballast in time when vessel has sufficient UKC so that she
can be trimmed by stern to facilitate de-ballasting
5. To try and ensure that departure ballast quantity is less than 100MT (Un-pumpable)
6. For vessels with cranes on (P), in your planning ensure FO is kept on stbd side to
counter act weight of cranes
7. F.W quantity can be reduced in consultation with us if required in order to load more
cargo.
8. All trimming of vessel must be achieved with cargo or bunkers not ballast.
9. If any Port Captain is attending, he shall ensure that daily morning and Final draft
survey is done in his presence and signed by Master, C/O and Port Captain.
10. If there is no supercargo or Port Captain in attendance, Master and C/O to sign draft
survey report.
11. Daily Morning and Final draft survey duly signed must be scanned to us with email
addressed to me and others in copy.
12. In order to avoid any ambiguity, we will try our best to carry out Joint draft survey with
Charterer / Shipper at Load port.
Page 7 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
temperature. Sealing tape and sealing foam sometimes get damaged during
bad weather.
Page 8 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
Henceforth we shall have zero tolerance to cargo damages which could have been easily avoided
and will not hesitate to take punitive actions which could include forfeiture of Performance Bonus
and/or demotion or suspension of employment with us
Page 9 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
BUNKERS:-
1. As soon as your next fixture is confirmed please revert with your Bunker
Requirements to following, if and when the vessel is operated by PIL Singapore:-
PIL Bunker Div(pil.bunkering@sgp.pilship.com)
Capt Sunil Garg
MPS Mailbox
If and when operated by PIL Shanghai Management:-
PIL Bunker Div(pil.bunkering@sgp.pilship.com)
PILSM team
Capt Sunil Garg
MPS Mailbox
If and when vessel is chartered out then the Bunker Requirements shall be raised
directly to the Charterers’ and copied to following:-
PIL Bunker Div(pil.bunkering@sgp.pilship.com)
Capt Sunil Garg
MPS Mailbox
PILSM (for vessels operated by PILSM)
2. The Speed/Consumption as per the Voyage Instructions must be maintained at all costs and
under no circumstances a unilateral decision made by the Master to deviate from the
Speed/Consumption parameters without consulting Capt.Sunil Garg.
Page 10 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
ROUTEING:-
a. All vessels’ shall exercise due dispatch in proceeding to the load or
discharge port, as the case may be .The optimum route shall be charted
and followed based on:-
Recommended Passage Planning
Input obtained from SMHI Weather Routing Service
b. When trading US Waters, Vessels’ operated by PIL Singapore shall send
message to following for mandatory US documentation:
Capt.Sun
PIL QSD
MPS Mailbox
Capt Sunil Garg
c. If and when operated by PIL Shanghai Management, shall send
message to following for mandatory US documentation:
Capt Sun
PIL QSD
PILSM team
MPS Mailbox
Capt Sunil Garg
d. Under no circumstances any deviation from the intended Passage
Plan shall be made without the express approval of MPS Dept for
operational issues and QSD or PILSM QSD for safety issues
including weather
Page 11 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
3. CARGO GEAR:-
A recent spate of incidents on board our Multi Purpose vessels’, involving cargo gear
wire ropes coming apart whilst the vessels were working cargo alongside berth,
resulted in undue expenses to the owner due vessel being off hired and/or port dues
for the extended port stay necessitated for renewal of the wire ropes by ship’s crew.
To circumvent such instances again in future , so far as practicable, ensure that all
the cargo gear running rigging including attachments are in premium condition prior
the vessel calls a particular port where the cargo gear is to be put into use for
loading/discharging cargo.
To provide an overview to the Master we shall now deal with above procedures in detail:-
Page 12 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
b. Birdcage Effect
c. Loop Formations
Page 13 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
d. Loose Wires
e. Nodes
f. Localized Thinning
g. Kinks
Page 14 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
h. Flat Areas
If at any time a change in the rope condition is suspected, it should be reported immediately and renewal
to be considered.
Irrespective of any external damages to the cargo gear hoisting Wire Ropes observed or not , they are to
be considered for renewal according to following time spans:-
The above table is not hard and fast and is just meant as a guideline. Prior deciding to actually renew a
careful inspection needs to be made of the wire rope and approval of MPS Department needs to be taken
accordingly.
A log for each crane wire rope inspection needs to be drawn up and same to be kept with the cargo gear
book for reference. A specimen Log is hereby attached.
Page 15 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
Purpose:
To reward Masters, C/E and C/O who had achieved the target of cost-saving and/or high efficiency during
the voyage by taking proactive steps and good cooperation.
Evaluation Criteria:
1. Voyage Performance
a. Optimum use of Weather Routing resulting in saving of time and fuel and preventing
cargo/vessel damage.
b. Maximize fuel saving and effective Bunker planning to minimize bunkering calls
c. Effective liaison with head office/charterers/port agents to achieve desired ETA and
minimize idling time at port leading to quick dispatch. All concerned parties promptly
reported and kept updated accordingly
d. Any Over Carriage or Short Landing of Cargo?*
e. Was an Accurate Draft Survey Carried out on board based on laid down recommendations
to determine the correct quantity of cargo loaded on board?*
f. Were there any Heavy Weather Damages to the Vessel or Cargo?*
g. Were there any instances of the vessel being "Off Hired"?*
h. Were there any M/E breakdowns?*
2. Port Operations
a. Timely submission of all required certs/docs for inward/outward Port Clearances.
b. Manage Port Authorities i.e P.S.C Inspectors, Immigration etc in a polite and diplomatic
way to avoid delays
c. Ensured all Cargo Gear/Running Rigging and Cargo Holds prepared and ready well in
advance to prevent idling time.
d. Procedures in place for shifting of pontoons in a safe and efficient manner with minimum
idling time.
e. Were there any injuries/fatalities to crew or any one on board?*
f. Were there any Bunkering Disputes?*
g. Were there any Ship's Cargo Gear Breakdowns and consequent "Off Hire"?*
3. Cargo Operations
a. Effective liaison with local operations team to improve stevedore productivity. Maximum
intake of Cargo ensured with minimum ballast and consumables
b. Follow procedures when dealing with heavy lift and other special cargo(with single crane
and tandem).Proper slinging procedures followed to prevent damage to cargo during
loading/discharging operations
c. Ensured proper cargo lashing/securing/choking during loading. Safety permitting, looked
into employing ship staff for unlashing and cutting jobs to save costs. Checked status of
cargo lashings during sea passage, particularly prior advent of heavy weather
d. Were there any Cargo Related Disputes?*
e. All relevant parties including Head /China office informed in time, when any cargo
damaged during loading/discharging
f. Was there any Cargo or Vessel Damages during loading/discharging operations?*
g. Any delays to Cargo Operations and/or the Vessel alongside at berth?* (No trucks or other
equipment ashore, No barges)
Page 16 of 17
STANDING INSTRUCTIONS FOR OPERATION OF MULTI-PURPOSE VESSELS’(MPV):-
4. Overall Planning
a. Worked in liaison with the local Agent in drawing up an effective Stowage Plan making full
use of the reach and burden of the vessel. Provided full support to the Port Captain and
local stevedores when preparing loading/discharge plan
b. Provided all pertinent info to the head office for analysis and decision making in a timely
and accurate manner
5. Lifting & Lashing Gears
a. Ensure all lifting and lashing gear in good condition and can be used for extended period
of time with relevant type approval certs on board. Inventories of all lashing gear to be
taken and recorded at frequent intervals
*:If "Yes" then please provide additional Information such as SOF, Log Book/Movement Book Entries, Photos, Weather Reports etc
Renumeration:-
Based on above self evaluation and subject to Approval by MPS Dept the breakdown of the MPS
Bonus payable per month and pro rated would be as follows:-
Master: USD 400/-
Chief Engineer: USD 300/-
Chief Officer: USD 300/-
The MPS Bonus would be payable at the end of tenure.
For Example if the Master has served 5 months on board then the maximum amount applicable
would be:- 400 x 5= USD 2,000/-
For Extra Work Allowance, please refer to our MPS E-mail Circular 002/2017 and ensure the claim
is submitted within 3 days of departure from loading/discharging port. We don’t want to delay in
reimbursement of the crew.
Undue delays of more than 3 days would result in the Extra Work Claim of not being entertained.
Best Regards,
Page 17 of 17