Republic of the Philippines

PROVINCE OF ANTIQUE
Municipality of HAMTIC
BARANGAY VILLAVERT-JIMENEZ

SANGGUNIANG BARANGAY INTERNAL RULES OF PROCEDURE

Resolution No._____
Series of 2018

A RESOLUTION ADOPTING THE INTERNAL RULES OF PROCEDURE OF

THE SANGGUNIANG BARANGAY OF VILLAVERT-JIMENEZ, HAMTIC,
ANTIQUE

WHEREAS, pursuant to section 390 of the Local Government Code of 1991. The
Sangguniang Barangay shall be the legislative body of the barangay and shall be
composed of the Punong Barangay as the presiding officer and seven
Sangguniang Barangay members and the chairperson of the Sangguniang
Kabataan as members;

WHEREAS, Section 50 of the same Code likewise provides that the Sanggunian,
within ninety (90) days following the election of its members, shall adopt its
Internal Rules of Procedure in order to achieve a maximum degree of efficiency
in the deliberation of issues during their sessions;

NOW THEREFORE, be it Resolved, that the following Internal Rules of Procedure

as mandated as Section 50 of the Local Government Code of 1991, are hereby
adopted.

RULE 1. ORGANIZATION OF THE SANGGUNIANG BARANGAY

Section 1. Composition – The following are the duty elected members of the
Sangguniang Barangay:

Punong Barangay: Hon. MA.VIVIAN S. CHECA

Kagawads:

Hon. ANABEL B. JAVIER

Hon. AUREO S. SARAZA
Hon. ARMAN P. VILLODRES
Hon. RAMON B. DURANA
Hon. FELECIANO M. ARZAGA, SR.
Hon. RAYMUND L. CAPIO
Hon. ENRILINDO M. RIOS
SK Chairman Hon. MCDAVE V. SAMSONA

Section 2. The Presiding Officer – The Punong Barangay is the presiding officer
of the Sangguniang Barangay who shall perform the following powers and duties:

a) Preside over the Sanggunian, the barangay assembly and other meetings
in the barangay;
b) Decide all points of order

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Resolution No. 20, Series of 2018
 c) Preserve order and decorum during the session,
d) Announce the business in the order in which it is to be acted open by the
Sanggunian;
e) Entertain only one motion at a time and state all motions properly,
f) Recognize only one member who is entitled to the floor,
g) Call a special meeting session by giving written notice of it to each member
of the Sangguniang Barangay;
h) Break but not to create tie during voting;
i) Appoint, with the approval of the Sanggunian the chairman and members
of the standing committees.

Section 3. The Barangay Secretary – The barangay secretary shall perform the
following duties:

a) Attend all sessions of the Sangguniang Barangay,

b) Send out proper notices of all called sessions, general assembly, other
meetings and public hearings
c) Transmit to the committees all matters referred to them by the Sanggunian
d) Prepare and certify the minutes of the session of the Sangguniang
Barangay,
e) Read all correspondence and resolutions which are required by the
Sanggunian or by the Presiding Officer,
f) Forward to the Sangguniang Bayan, a correct copy of each resolution and
approved ordinance within ten (10) days after the Sangguniang Barangay,
g) Carry out or enforce orders of the Sangguniang Barangay when such duty
devolves upon him,
h) Update the barangay profile annually to be accomplished within the first
quarter of every year,
i) Receive turn over, keep and render a complete turn-over of all official
records of the Barangay other than fiscal documents, and
j) Furnish all members of the Sanggunian a copy of the minutes of the
previous meeting/s at least seventy-two (72) hours before the schedule of
the meeting where it was subject for consideration.

Section 4. The Barangay Treasurer – The barangay treasurer shall perform the
following duties:

a) Render a monthly report to the Sanggunian every second regular monthly

meeting the actual financial operations during the previous month,
b) Be available on all regular and special meetings of the Sangguniang
Barangay to answer relevant query on fiscal matters,
c) Perform other related duties and functions requested by the Sanggunian,

Section 5. The Standing Committees.

a) Committee on Laws, Rules and Privileges to which shall be referred all

matters or questions pertaining to or connected with the following:

1) Review of all existing barangay ordinances and propose amendments if

necessary
2) Internal Rules of Procedures
3) Conduct of and protection of the rights and privileges, safety, dignity,
integrity and reputation of the Sangguniang Barangay and its members

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Resolution No. 20, Series of 2018
 4) Receive all proposed agenda from the regular members of the
Sanggunian and calendar the business for the immediate session with
proper coordination with the Presiding Officer.

Chairman: _______________________________
Vice Chairman: _______________________________
Member: _______________________________

b) Committee on Finance, Appropriation and Ways and Means to which shall

be referred all matters or questions pertaining to or connected with the
following:

1) Local taxes, fees and charges

2) Loans and other sources of local revenues
3) Annual and supplemental budgets
4) Appropriations ordinances
5) All other matters related to local taxation and fiscal administration

Chairman: _______________________________
Vice Chairman: _______________________________
Member: _______________________________

c) Committee on Women, Children, Family, and Human Rights to which shall

be referred all matters or questioning pertaining to or connected with the
following:

1) Women’s and children’s welfare, rights and privileges

2) Women’s organizations
3) Family welfare
4) All other matters related to women, children and family
5) Public morals
6) Human rights
7) Prevention of human rights violation
8) All matters affecting human rights

Chairman: _______________________________
Vice Chairman: _______________________________
Member: _______________________________

d) Committee on Peace and Order to which shall be referred all matters of

questions pertaining to or connected with the following:

1) Maintenance of peace and order and public safety

2) Protective services
3) Traffic rules and regulations
4) Fire prevention and control measures

Chairman: _______________________________
Vice Chairman: _______________________________
Member: _______________________________

e) Committee on Youth and Sports Development to which shall be referred

all matters or questions pertaining to or connected with the following:

1) Sports development

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 2) Youth welfare and development

Chairman: _______________________________
Vice Chairman: _______________________________
Member: _______________________________

f) Committee on Environment and Natural Resources to which shall be

referred all matters or questions pertaining to or connected with the
following:

1) Environmental protection
2) Air and water pollution
3) Wanton destruction of the environment and its natural resources
4) Waste Management
5) All matters or measures affecting the environment

Chairman: _______________________________
Vice Chairman: _______________________________
Member: _______________________________

g) Committee on Cooperatives and Civil Society Organizations (CSOs), to

which shall be referred all matters or questions pertaining to or connected
with the following:

1) Cooperatives and CSO organization and development

2) Incentives to cooperatives and CSOs
3) All matters affecting the cooperatives and CSOs development program
of the government

Chairman: _______________________________
Vice Chairman: _______________________________
Member: _______________________________

h) Committee on Health, Sanitation and Social Welfare, to which shall be

referred all matters or questions pertaining to or connected with the
following:

1) Health, sanitation and hygiene

2) Cleanliness and beautification of the community
3) Proposed measures related to health centers and health programs
4) Social services

Chairman: _______________________________
Vice Chairman: _______________________________
Member: _______________________________

i) Committee on Public Works and Infrastructure Development, to which

shall be referred all matters or questions pertaining to or connected with
the following:

1) Constructions, Maintenance, and repair of roads, bridges and other

barangay infrastructure projects
2) Measures that pertain to drainage and sewerage system and similar
projects
3) All other matters related to public works and infrastructure projects

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Resolution No. 20, Series of 2018
 Chairman: _______________________________
Vice Chairman: _______________________________
Member: _______________________________

j) Committee on Agriculture and Fisheries to which shall be referred all

matters or questions pertaining to or connected with following:

1) Agricultural and Fisheries Production

2) Agricultural and Fisheries inputs
3) Agricultural and Fisheries facilities
4) Development of agri-business enterprises
5) All other matters related to agriculture and Fisheries , including plants
and animals

Chairman: _______________________________
Vice Chairman: _______________________________
Member: _______________________________

k) Committee on Education, Culture and Tourism to which shall be referred

all matters or questions pertaining to or connected with the following:

1) Formal and non-formal education

2) Educational facilities
3) Promotion of culture and the arts
4) Operation of educational institutions, both private and public
5) Tourism development
6) All matters related to education, culture and tourism

Chairman: _______________________________
Vice Chairman: _______________________________
Member: _______________________________

l) Committee on Livelihood, Trade, Industry, Labor and Employment to

which shall be referred all matters or questions pertaining to or connected
with the following:

1) Development of cottage industries

2) Livelihood programs
3) Employment programs
4) Labor welfare

Chairman: _______________________________
Vice Chairman: _______________________________
Member: _______________________________

m) All Committees shall:

1) Submit annual Committee Action Plan within the last quarter of every
year for consideration of the Sanggunian,
2) Render a quarterly report to the Sanggunian every second regular
monthly meeting immediately after the end of every quarter and mid-
year and year end report to the General Assembly not limited to and
preferably be paralleled to the committee adopted action plan. All
reports shall be made in writing duly signed by the committee

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 Chairman, Vice-Chairman and Member present during the committee
meeting.

n) Interpretation of the committee duties and responsibilities not specially

defined herein shall be decided by the Sanggunian through a resolution,
which effect after its adoption and approval shall be recognized as
supplementary statute of this Internal Rules of Procedures.

RULE II. DUTIES AND RESPONSIBILITIES OF INDIVIDUAL MEMBER

Section 1 Every member of this Sanggunian shall make a full disclosure of

his/her financial and business interests as required of him/her under art 104,
Rule XVII of the Rules and Regulations implementing the Local Government Code
of 1991.

Section 2 Every member shall attend all the sessions of the Sanggunian unless
he/she is prevented from doing so by reason of sickness and other unavoidable
circumstances provided that, as a general rule, previous notice thereto shall be
sent to the Sanggunian thru the Presiding Officer or the Secretary.

Section 3 As a general rule, every member is required to vote on every question

or proposed measure being voted upon by the Sanggunian. Abstentions may only
be allowed if it can be shown that the member concerned has a pecuniary
interest, either directly or indirectly, on the matter being acted upon by the body.

Section 4 Every member shall observe proper deportment and decorum during
sessions.

RULE III. SESSIONS AND QUORUM

Section 1. Session – The Sangguniang Barangay shall hold regular sessions twice
a month and also such number of special sessions as may be called by the
Punong Barangay or by majority of the members of the Sangguniang Barangay
at any time.

a) The first monthly regular session of this Sanggunian is scheduled on the

first Sunday of the month and the second monthly regular session on the
third Sunday of the month.

b) Regular session shall be held at the Barangay Hall and/or at the place
previously agreed every first and third Sunday, monthly shall start at
exactly two o’clock in the afternoon (2:00 PM).

c) Regular sessions of this Sanggunian shall be in public and the presiding

officer has the authority to exact from those present respect and proper
deportment.

d) As often as necessary when public interest so demands, special sessions

may be called by the Punong Barangay or by majority of the members of
the Sanggunian. No two sessions shall be held in one day.

e) Unless otherwise agreed upon by two-thirds (2/3) vote of the members

present, there being a quorum, no other matter may be considered at a
special session except those stated on the notice.

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 f) In case of special sessions, a written notice to the Sanggunian members,
stating the day, time and purpose of the meeting shall be served personally
or left with a member of the household.

Section 2. Quorum – the majority of the Sangguniang Barangay members shall

constitute a quorum, i.e., One (1) presiding officer and at least five (5)
Sangguniang barangay members and in it is absence, the business of the
Sanggunian shall not be discussed.

a) In the event of the unavailability of the Punong Barangay to preside at a

regular or special session where there is a quorum, a temporary presiding
officer shall be elected from among the members present.

b) When the quorum is lacking, a majority of those in actual attendance may

adjourn from time to time and may enforce immediate attendance of any
member absent.

c) If there is still no quorum in spite of the above, no other business shall be

translated and the presiding officer upon proper motion or the majority of
the members present shall declare the meeting adjourned for lack of
quorum.

d) Should a question of lack of quorum be raised, the presiding officer shall

immediately proceed to call the roll of the members and thereafter
announce the results.

e) Absent members shall explain their absence during the next meeting

RULE IV. ORDER OF BUSINESS

Section 1. Order of Business The order of business of the Sangguniang Barangay

shall be as follows:

a) Invocation
b) Singing of the National Anthem
c) Call to Order
d) Roll Call
e) Declaration of the presence of a quorum
f) Approval of the minutes of the preceding session
g) Privilege Speech, if any
h) Reading of and acting on communications received
i) Committee Reports, if any
j) Business for the day
k) Other business
l) Adjournment

Section 2. Agenda – Matters that may be taken up in the session shall be limited
only to those items listed in the agenda.

Section 3. Appearance before the Sangguniang Barangay – Only persons with

prior permission from the Barangay Secretary shall be allowed to appear and
speak before the Sanggunian.

Section 4. Matters Referred to Committees – Any measure appearing in the

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Resolution No. 20, Series of 2018
agenda which was referred to the corresponding committee shall not be subject
to debate or discussion, prior to final action.
Section 5. Urgent matters – urgent matters which may be brought to the
attention of Sangguniang Barangay, the delay in the consideration of which shall
prejudice activities of the government, may be discussed in the session without
being listed in the agenda. Subject for approval of at least two-thirds (2/3) vote
of the members of the present constituting a quorum.

RULE V. THE LEGISLATIVE PROCESS

Section 1. Rules in the enhancement of ordinance and adoption of resolutions

- In the enhancement of ordinances and adoption of resolutions including
other matters requiring legislative actions, the following rules shall be
observed:

a) Legislative actions of a general and permanent character shall be enacted

in the form of ordinances, while those which are of temporary in character
shall be passed in the form of resolutions. Matters relating to proprietary
functions and to private concerns shall also be acted upon by resolutions

b) Proposed ordinances and resolutions shall be in writing and shall contain

an assigned number, a title or caption, an enacting or ordaining clause,
and the date of its proposed effectivity.

c) A resolution shall be enacted in the same manner prescribed for an

ordinance, except that it need not go through a third reading for its final
consideration unless decided otherwise by the majority of the sanggunian
members present.

d) No ordinance or resolution shall be considered on second reading in any

regular meeting unless it has been reported out by the proper committee
to which it was referred or certified as urgent by the local chief executive.

e) Any legislative matter duly certified by the local chief executive as urgent
whether or not it is included in the calendar of business maybe presented
and considered by the body at the same meeting without need of
suspending the rules.

f) The secretary to the Sanggunian shall prepare copies of the proposed

ordinance or resolutions of the form it was passed on second reading, and
shall distribute to each Sanggunian member a copy thereof except that a
measure certified by the local chief executive as urgent maybe submitted
for the final voting immediately after it has undergone the periods of debate
and amendment during the second reading.

g) No ordinance or resolution passed by the Sanggunian in the regular, or

special session duly called for the purpose, shall be valid unless approved
by a majority of the members present, there having a quorum.

h) Upon the passage of all ordinances and resolutions directing the payment
of money or creating a liability, and at the request of any member, the
Sanggunian secretary shall record the ayes and the nays. Each approved
ordinance or resolution shall be stamped with the seal of the Sanggunian
and recorded in a book kept for the purpose.

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Resolution No. 20, Series of 2018
 i) All draft resolutions and ordinances shall be made in writing by the
proponent which shall be submitted to the Chairperson of the Committee
on Laws, Rules and Privileges at least seventy-two (72) hours before the
session where it sought to be considered.

j) Committee Referrals shall be resolved by the committee where it was

referred within sixty (60) calendar days from the time it was referred,
otherwise, the committee must convene to seek time extension with
provable cause explained being contained in the intermediate report. The
committee failure to act to this appropriately shall be deemed as a lost
referral due to dereliction of duty.

RULE VI. THE PARLIAMENTARY PROCESS

Section 1. Motions and their precedence

a) Privilege and Subsidiary Motions – When the question is under debate, no

motion shall be entertained except the following and in the order in which
they appear below:

1) Motion to adjourn
2) Motion to declare a recess
3) Motion to postpone temporarily
4) Motion to postpone on a certain day
5) Motion to refer to the corresponding committee
6) Motion to amend the main motion
7) Motion to postpone indefinitely the consideration of any business

b) Question of privilege – Questions relating to the rights and privileges of the

Sangguniang Barangay or to any of its members, shall take precedence
over all motions except motions relating to adjournment and recess. This
may involve the following:

1) Those relating to the organization of the Sangguniang Barangay

2) Those relating to the comfort of the members of the sanggunian, like
seating, lighting, ventilation and other inconveniences of the session
hall
3) Those relating to the freedom from noise and conduct of other persons
inside the session hall
4) Those relating to the punishment of a member for disorderly conduct
or other offense.

c) Incidental motions – The following motions shall take precedence of any

motion, to which they are incidental and must be decided before any other
business is taken up.

1) Point of Order – Any Sanggunian Barangay member may interrupt a

speaker to bring to the attention of the presiding officer any matter
involving an error in procedure or violation of the rules.
2) Parliamentary Inquiry – Any request for information as in order if they
are pertinent to a pending question
3) Withdrawing a motion – A motion by the sponsor requesting of the
removal of his main motion from the consideration of the Sanggunian

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 shall be in order before its amendment and before the decision is made
thereon.
4) Suspend the rules – the rules shall be suspended when a motion
presented to that effect is approved by two-thirds of the members
present.

All foregoing motions are not debatable.

Section 2. Voting – no motion except in the presence of a quorum shall be

entertained during the voting. Any member may explain his vote when voting for
the debatable motion. When the motion is not debatable, no other remarks will
be entertained by the chair when a member cast his vote.

On a vote where affirmative and negative are equal in number, the motion shall
be declared lost. If a tie has taken place, the Punong Barangay may, at his/her
discretion, cast the deciding vote.

A two-thirds vote is required to pass any of the following motions

(a) To limit, extend or close a debate

(b) To amend any part of the adopted rules
(c) To suspend the rules
(d) To suspend or recommend the expulsion of any member for cause.

No member could be compelled to vote, he may opt to abstain. The motion to

reconsider can be made only by the member who voted on the prevailing side.
Any member who abstained from voting shall have no right to ask the
reconsideration.

No member can vote on a question in which he has direct or personal pecuniary

interest.

Section 3. Decorum and Debates

(a) Whenever a member wishes to speak he shall rise and request the
presiding officer to allow him to have the floor which consent shall be
necessary before he may proceed.

(b) When several members wish to have the floor, the presiding officer shall
recognize the one who first made the request.

(c) No member shall interrupt another without the latter’s consent, which
may not be obtained except through the chair.

(d) The presiding officer can volunteer information only when necessary.
Before participating in the deliberation of any question before the
Sanggunian, he should first surrender the chair temporarily to some
other member.

(e) If at any time the presiding officer, to state a point of order, or give
information otherwise, may speak with his privilege. The member
speaking must take his seat until the presiding officer has been first
heard.

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 (f) No member shall walk out or across the session hall while the presiding
officer is addressing the Sangguniang Barangay, or while the
Sanggunian is engaged in voting.
(g) A member who has obtained the floor shall confine himself to the
questions before the Sanggunian and shall avoid personalities.

(h) No member shall claim the floor the second time if there are others who
has to speak for the first time.

(i) All Sangguniang Barangay members, including the Barangay Secretary

and Barangay treasurer, when attending the session, shall be in
complete uniform.

(j) Sangguniang Barangay members shall avoid drinking alcoholic liquor

before attending and during session or during recess of session.

(k) For reason of impartiality, the presiding officer for all time of debates,
except for clarification purposes which necessitate the conformity of
any speaker, shall be inhibited to participate in any deliberation,
except, the chair has been properly relinquished. In this event, the
regular presiding officer after the deliberations shall not be allowed to
vote on a pending question as he/she was expected automatically to
take over the chair immediately when the voting takes place.

(l) In no case that an exchange of ideas or opinions shall take place in the
absence of a formal motion properly presented for consideration.

d) Parliamentary Authority – The Book of Parliamentary Rules and

Procedures authored by Antonio Orendain, latest edition shall be
considered as official reference in the conduct of the Sangguniang
Barangay Session unless otherwise specified by in this Internal Rules of
Procedure and other existing law.

RULE VII. DISCIPLINE OF MEMBERS

Section 1. Absences and Tardiness

a) Except for those who are on official travel, all elected and appointed
Barangay Officials shall be subject for deduction, the amount of Two
Thousand (P 2,000.00) Pesos for regular session and Five Hundred (P
500.00) Pesos for special session of the Sangguniang Barangay, with or
without a quorum which shall be automatically deducted being reflected
from monthly payroll.

b) Further, except for those who are on official travel, all elected and
appointed Barangay Officials shall be subject for deduction, the amount
of Five Hundred (P 500.00) Pesos for regular session and Three Hundred
(P 300.00) Pesos for special session of the Sangguniang Barangay for
attending less than sixty (60%) percent of the entire duration of actual
session. Provided however that the duration of a session shall not be less
than to one (1) hour.

c) The maximum monthly accumulated penalty shall not be more than to the
actual monthly rate of penalized member.

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 d) All Barangay Officials shall be provided with one (1) absent without a
penalty every four (4) months or a fraction in a year in a regular monthly
meeting due to sickness, vacation, emergency and other reasons other
than official travel. This exemption shall not apply to special and
emergency meeting of the Sanggunian.

e) All pardoned absences shall be considered as a continuing privilege

without forfeiture every end of a calendar year which shall be considered
cumulative for the entire duration of term of office of every official, provided
that extents of time shall not compromise the provision of all existing laws
relevant to regulations on absences for barangay officials.

Certified true and correct:

WILBERT C. TANDOG, I
Barangay Secretary

Approved:

MA. VIVIAN S. CHECA

Punong Barangay

ANABEL B. JAVIER
Kagawad

AUREO S. SARAZA, JR
Kagawad

ARMAN. P. VILLODRES
Kagawad

RAMON B. DURANA
Kagawad

FELICIANO M. ARZAGA, SR.

Kagawad

RAYMUND L. CAPIO
Kagawad

ENRILINDO M. RIOS
Kagawad

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