T

Graduate School
TAUGHT PROGRAMMES GUIDE

Updated:2019 Updated: July 2019

Drafted: July 2018

 Contents Page

General Information For all students...............................................................2

Email:...........................................................................................................................2
Student Email Protocol:..............................................................................................2
UCARD:........................................................................................................................2
Library:........................................................................................................................3
Registration Guides (201/2020):..................................................................................3
Useful web Links:........................................................................................................3
HOW TO Open Bank Account....................................................................................3
Register Laptop with UCD IT Services.......................................................................4
International students...............................................................................................4
Student Advisers.........................................................................................................6
UCD Chaplains............................................................................................................6
Student Health Services.............................................................................................6
Students’ Union Representatives...............................................................................7
UCD Sports, Clubs and Societies................................................................................7
University Facilities and Campus Maps.....................................................................7
Health Insurance for EU Nationals............................................................................8
Health Insurance for Non-EU Nationals....................................................................8
Academic Regulations.......................................................................................9
Plagiarism...................................................................................................................9
Extenuating Circumstances Policy............................................................................9
Withdraw Policy..........................................................................................................9
Leave of Absence Policy.............................................................................................10
Main Contact Details.................................................................................................... 10

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General Information For all students
EMAIL:
Please note that important messages are sent out to students via UCD Connect e-
mail only. So please, check your account regularly.

STUDENT EMAIL PROTOCOL:

https://www.ucd.ie/registry/academicsecretariat/docs/email_po.pdf

UCARD:

UCARD is a new UCD campus smartcard

The UCARD is the official identification card for students UCD. The UCARD is
multi-functional in that it is used for numerous services on campus e.g. library,
identification, printing, photocopying, point of sale, access control and much
more. ‘One card for all functions’

Your UCARD offers convenience, flexibility and most importantly security. Each
student has his or her own confidential UCARD account, so you no longer have to
fumble in your pocket for loose change!

As UCARD is rolled out across the University it will become an everyday part of
your life in UCD. You can use it anywhere you see the UCARD symbol next to a
pay or service point which currently includes.

 Electronic Payments in the Main Restaurant and other food outlets across
campus, Residences Laundry, CopiPrint (Print, Copy & Scanning), Centra,
and Vending Machines
 Access to UCD Residences, UCD Sports & Fitness and the Library

 Use it as an electronic purse

 Purchasing Lockers more information on Lockers can be found here

 Purchasing ISIC Card more information on ISIC Card can be found here

 Time and Attendance

 Identification

https://www.ucd.ie/ucard/ucard-services/studentucardorientation2018/

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LIBRARY:
As soon as possible, students should make sure to learn how the library works and
what it offers. It's not just about books, but also about journals, electronic resources,
inter-library loans, training courses, computer workstations, reserved rooms and
carrels, printing and photocopying etc.

Web link: https://www.ucd.ie/library/

REGISTRATION GUIDES (2019/2020):

http://www.ucd.ie/students/guides.html

USEFUL WEB LINKS:

http://www.ucd.ie/students/ This webpage provides information about:

 Exams  Course Search

 Key Dates  New Students

 Fees  Registration

 StudentDesk (can help you with a variety of queries. The most popular areas
include: Fees, official documents, form stamping, registration, exam
information, thesis submission checklist)

 Student Services  Student Help

Other useful Links:

 Accommodation(outside UCD)  IT Services Contact

 UCD accommodation  Student health services
 Career Office for graduates  Writing Centre
 IT Services (Blackboard)  Maths and Stats Support Centre

Note: Accommodation areas close to Belfield are:

Dublin 4: -Ballsbridge, Donnybrook, Sandymount

Dublin 6: - Ranelagh, Rathgar, Rathmines

Dublin 14: - Clonskeagh, Dundrum, Goatstown

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 Dublin County: - Blackrock, Booterstown, Mount Merrion, Stillorgan

HOW TO OPEN BANK ACCOUNT

AIB – On Campus

AIB Bank – apply directly to the bank on campus, no additional letter required from
UCD is required.

Bank of Ireland – opposite Stillorgan Gate

To open a bank account, you need a proof of address. UCD Student Desk can provide
a confirmation of address letter if needed.

Bank of Ireland – a letter confirming your address from Student Desk/the

International Office is required to open an account.

REGISTER LAPTOP WITH UCD IT SERVICES

You need to register your laptop to the UCD network to access internet via ethernet
cable. This takes about 30 minutes on campus, but you can fill out the online form
prior your arrival.

https://www.ucd.ie/itservices/ourservices/getconnected/registeryourdeviceonthen
etwork/

INTERNATIONAL STUDENTS
The International Student Handbook provides key information to all students, and
particularly those new to Dublin and Ireland, please visit this page:

www.ucd.ie/international/study-at-ucd-global/coming-to-ireland/international-
student-handbook/

Immigration
All students from outside the European Union (EU) or the European Economic
Area (EEA) must register in person as soon as possible after arrival at the Garda
National Immigration Bureau.

Please see the Irish National Immigration Service web site for full details on
application and registration procedures: www.inis.gov.ie/

Visa requirements
The Irish Department of Foreign Affairs issues visas to citizens of certain countries
who wish to travel to Ireland. You must check whether citizens of your own country

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need an entry visa by visiting the Irish Naturalisation and Immigration Service
website

www.inis.gov.ie/en/INIS/Pages/Study

Please note that students from the USA, Canada and Malaysia do not require entry
visas to Ireland. Students from these countries should skip to the section regarding
immigration requirements below.

Students who receive an entry visa must also register with immigration upon
completion of registration at UCD. See below for registration procedures.

Immigration requirements and procedures

All students from outside the European Union (EU), the European Economic Area
(EEA) or Switzerland must register in person, following their arrival in Ireland, at
the Garda National Immigration Bureau (GNIB). The GNIB is located at 13-14 Burgh
Quay, Dublin 2 (Tel: (01) 6167700). In order to register, a student needs to have the
following documents: ·

 Valid passport (and visa if appropriate).

 Valid UCD Student Card.
 Letter from the UCD Student Desk stating that you are a registered student
and indicating the start date and duration of your academic programme.
 Evidence of fees paid to UCD (receipt).
 Proof of sufficient funds: e.g. current bank statement showing your name, a
letter of guarantee from parent or guardian indicating availability of
sufficient funds, or a letter from your sponsoring body confirming your
financial status.
 Any other documents which may be requested by the immigration
authorities.
 Proof of health insurance.

Please note that From 11 December 2017 the previous registration certificate (GNIB
card) has been phased out and replaced by the new Irish Residence Permit (IRP),
there is a €300 fee payable for registration
http://www.inis.gov.ie/en/INIS/Pages/registration-fees.

Apply for re-entry visa, please visit http://www.inis.gov.ie/en/INIS/Pages/Re-

entry+visas

EU, EEA or Swiss nationals, who are resident in Ireland to follow an approved
academic programme, are not subject to these immigration requirements.

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 Acquiring a PPS number or a tax certificate
This information is provided by the International Office. For any queries regarding
this contact x8500 or check the International Office website

International students require a PPS number if they are in receipt of funding that is
paid through UCD or a UCD research account. Information on how to acquire a PPS
number or tax certificate is available at http://www.ucd.ie/hr/a-
z/ppstaxinformation/

A PPS number is required by UCD Human Resources for payments to be funded

students.

Non-Irish citizens must apply for a PPS number as soon as possible after arrival in
Ireland, as this is required for set up on payroll with Compensation & Benefits.

To acquire a PPS number, you should go to here: and follow instructions on how to
proceed. Once the valid information is presented, a PPS number will be allocated.
The new number will be automatically posted to the address given on the
application, and this usually takes five to seven working days.

Please see http://www.welfare.ie/EN/Topics/PPSN/Pages/ppsnindex.aspx for

further information.

STUDENT ADVISERS
The UCD Student Advisory Service is a point of contact, support and referral for all
UCD students throughout their studies.

Student advisers work with chaplains, the Student Health Service, academic and
administrative staff to ensure the best outcomes for you. You can
visit/consult/contact your student adviser in relation to any personal, social or
practical issues you are having.

More information and contact details: http://www.ucd.ie/studentadvisers/

UCD CHAPLAINS
UCD Chaplains offer personal support and advice in complete confidence to
students who visit them. The chaplaincy is open to all faiths and none. To find a
UCD chaplain , visit www.ucd.ie/chaplaincy.

STUDENT HEALTH SERVICES

The Student Health Service in UCD - Telephone: (01)7163134 - is located in the
Student Centre on the Belfield campus. If a student is worried about a health
problem, they may call to the Student Health Service, where the receptionist will

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 make an appointment for them to see the appropriate officer. For more information,
go to http://www.ucd.ie/stuhealth/

There is no dental service attached to the Student Health Service and dental care is
not covered to any great extent even with a medical card. If dental treatment is
required, the Student Health Service can recommend a local dentist.

STUDENTS’ UNION REPRESENTATIVES

Conor Anderson is the Graduate Officer for UCD Students Union for academic year
2019-20. The role of your Graduate Officer covers all non-academic issues that you
may face in your day-to-day lives throughout your time here in UCD. You can
contact by e-mail at graduate@ucdsu.ie or call at (01)7163113, UCD Students Union
Welfare Officer (01)7163112 or email welfare@ucdsu.ie. More useful information is
available from www.ucdsu.ie

UCD SPORTS, CLUBS AND SOCIETIES

The environment of UCD provides a vibrant social life to all members of the
university. For a gateway to some key social and sporting information sources at
UCD as well as other useful links, visit
www.ucd.ie/studentcentre/studentexperience/

UNIVERSITY FACILITIES AND CAMPUS MAPS

UCD Belfield campus has pharmacy, several shops, restaurants, cafes, a bank and
post office.

Pharmacy: http://procarepharmacy.ie/

UCD Map:

Online: http://map.ucdestates.ie/

Print: https://www.ucd.ie/t4cms/UCD%20Student%20Centre.pdf

Security and Safety Awareness on Campus

UNICARE is a University service designed to enhance the security of property and
the personal safety of students, staff and visitors on the Belfield campus. The
programme operates through the combined efforts of students, staff, the local
Gardaí, the Buildings and Services Department and various groups within UCD. For
urgent assistance, go to http://www.ucd.ie/students/support/

24 Hour Confidential Emergency Line

Internal telephone No: 7999 External telephone No: (01) 716 7999

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 You should use the UNICARE number to call for emergency assistance or to report
any issues regarding personal safety and security of property on campus eg an
accident/emergency, fire, theft, reporting suspicious or troublesome persons or an
incident you may have witnessed.

The UNICARE emergency line is operated 24 hours a day and assistance will be
provided immediately in response to your call. UNICARE red emergency phones are
located throughout the Belfield campus.

HEALTH INSURANCE FOR EU NATIONALS

Students from EU member states in possession of the European Health Insurance
Card (EHIC), obtainable from their own health authorities before departure, are
entitled to free emergency health treatment in the public health system. Details are
available at

http://www.hse.ie/eng/services/list/1/schemes/EHIC/visitors/Visitors_to_Ireland.h
tml

Information on your entitlements as a visitor to Ireland under the EHIC system are
given on the website http://www.hse.ie/eng/services/list/1/schemes/EHIC/

Please ensure that you obtain an EHIC card before you arrive in Ireland.

The EHIC card covers you for a temporary stay, and for emergencies. Students may
have entitlement to a medical card under EU regulations provided they have
documents from a competent institution in another member state stating they are
still insured in that state or are a dependent of an insured worker. This medical
card, which can be obtained from the local Health Service Executive in Dublin
(Health Centre Headquarters, Vergemount Hall, Clonskeagh, Dublin 6, opening
hours: 09.00-13.00 and 14.15 to 17.00 Monday to Friday, tel: (01)269 8222) entitles
students to free health care, including visits to the local doctor, all necessary in-
patient and out-patient treatment in public hospitals, and drugs and treatment
prescribed. If you obtain a medical card, you should ensure that the doctor in your
area, with whom you are registering, is a member of the General Medical Service
(GMS) scheme.

https://www.hse.ie/eng/cards-schemes/medical-card/

HEALTH INSURANCE FOR NON-EU NATIONALS

It is mandatory that all non-EU nationals coming to UCD have private medical
insurance. If you have obtained private medical insurance in your home country,
please ensure that it is valid in Ireland. However, under Irish law, non-EU students

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 who will be resident in Ireland for a minimum of one year are eligible for public
hospital treatment under the same conditions as an Irish citizen, though non-EU
students staying less than one year are not. Contact the international student
adviser in the International Office, Gerard Manley Hopkins Building for more
information.

Private Health Insurance

You may prefer to obtain private health insurance, which will cover you for in-
patient care in private and public hospitals (depending on the plan). These are
offered by several companies (Irish Life Health, Laya Healthcare, Vhi Healthcare
etc.).

The best place to start is with the statutory regulator, the Health Insurance
Authority, at www.hia.ie.

Please note that medical cover does not begin immediately with these insurance
schemes. There is a "waiting period" of 26 weeks. Therefore, they are not
recommended to students coming to UCD for short periods.

Academic Regulations

PLAGIARISM
All work submitted to the Graduate School must be yours. Attempting to obtain
credit for another’s intellectual work, whether via books, articles, internet, is
PLAGIARISM. Plagiarism will be severely punished. When you submit a piece of
written work, you will be required to sign a statement confirming that all the work is
your own. Confirmed instances of plagiarism will normally result in a mark of zero
for that assignment.

http://www.ucd.ie/governance/resources/policypage-plagiarismpolicy/

EXTENUATING CIRCUMSTANCES POLICY

Students must apply for extenuating circumstances online to the School Office (eg
had to defer an assessment or examination due to illness and has medical
certificate). The student then must submit verification- original documents only -
to the School within five working days of the original request. Medical certs or
other documents may not be supplied by any other person.

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 http://www.ucd.ie/students/studentdesk/extenuating.html

WITHDRAW POLICY
If a student wishes to withdraw from a programme, s/he goes online in SISWeb to
do so. Please read the information provided here carefully before applying.

http://www.ucd.ie/students/withdrawal.html

LEAVE OF ABSENCE POLICY

Before you apply for a Leave of Absence, you should make sure that you get as much
advice as you can from an appropriate staff member e.g. your School Office (for GT
and GR students), your Student Adviser or the Student Desk. You should also make
sure to read the UCD Leave of Absence Policy and familiarise yourself with all the
implications of this request.

Main Contact Details

Master of Public Policy Director MSc European Governance Director

Prof. Niamh Hardiman Dr. Aidan Regan

@: Niamh.hardiman@ucd.ie @: aidan.regan@ucd.ie

Tel: 716 8275 Tel: 716 8154

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MDP Programme Director MSc Demographic & Population
Analytics Director

Dr. Mathew Creighton

Dr. Samuel Brazys
@: Mathew.Creighton@ucd.ie
@: Samuel.brazys@ucd.ie
Tel: 7168440
Tel: 716 8387

Graduate School Programme

Administrator

Dr. Rachel Wang

@: mpp@ucd.ie;

@: mdp@ucd.ie;

@: eurogov@ucd.ie;

@ Demography@ucd.ie

Tel:7168643

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