Republic of the Philippines

Polytechnic University of the Philippines

COLLEGE OF ARCHITECTURE AND FINE ARTS
Department of Architecture
NDC Compound, Sta. Mesa, Manila

Form 1 Al-2-S18
ANNEX 1. MENTOR GUIDELINES

1. The objective of the Architecture Internship Program is to ensure that every student has meaningful
exposure to the construction industry and to provide every student with a challenging work experience that
enhances the classroom experience and exposes the student to the “real world” of architectural practice and
construction industry means and methods as well as expand understanding of the complexities, discipline
and challenges in the practice of architecture.

When the Mentor-Architect employs the student in an architecture internship, the Mentor will expose the
student to different task where the student has defined responsibility for a work product. An intern should
receive practical experience and training under the direct supervision of a Mentor/Licensed Architect in
atleast half of the areas of experience enumerated under each areas of practice.

. 1.1 Architecture Internship 2 (Construction Supervision)

1.1.1 Contract Administration

- Site Meetings
- Inspection of works
- Issuing Instructions
- Clients Reports
- Administration of variations and monetary allowances
- Preparation of documents to invite bids or tenders
- Evaluating and making recommendations in respect of bids or tenders
- Finalizing project contracts
- Monitoring compliance with contract conditions and the requirement of
regulating authorities
- Inspecting and evaluating construction works to ensure that they conform to
the Requirements of the contract documents
1.1.2 Job Site Safety and Security
1.1.3 Field Warehousing
1.1.4 Project Control and Reporting
1.1.5 Preparation of As-built Drawings
1.1.6 Material Testing
1.1.7 Material Handling/Inventory

2. The college/department considers the student architecture internship requirement to be a critical element of
every student’s architecture degree and expects its student to be productive employees during their training.
Positive training experiences often result in the student’s permanent employment by the sponsoring
company following graduation.An AI Faculty Coordinator, whose name and contact information are shown
below, manages the program. For any questions, this individual may be reached through :

AI Faculty Coordinator:
Family Name First Name Middle Name/Initial
Contact No./s : ___________________________

Contact information: Polytechnic University of the Philippines

College of Architecture and Fine Arts-Department of Architecture
Tel No. 713-9304 (Dean’s Office)

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 This intern should gain his/her work experience under direct supervision of an Architect as his/her Mentor.
The Mentor shall be a registered and licensed Architect in the jurisdiction in which the employment is
undertaken, either will be the employer or the architect to whom student intern reports, during each
recorded period of work experience.

3. Before a Mentor-Architect employs a student intern, the Mentor must issue a Certification of Acceptance
(Architecture Internship). The certificate will be sent to the AI Faculty Coordinatorfor approval and will
return an executed copy to the company. If the AI Faculty Coordinator has not approved the individual
employment agreement by the third day of classes for the summer session enrolled,the student will be
dropped from the class and the student will not receive credit from the Architecture Internship.

4. The terms and conditions of the student’s internship are between the employer and the student Intern. The
Department believes that the requirement for the student to find and negotiate his/her own
training/employment is an important part of the learning process.The HTE/Mentor-Architect may provide
necessary incentives to the student trainee/intern as contained in the Memorandum of Agreement

5. The Department is committed to minimize demand on the time and resource of construction industry
employers; however, the architecture internship is a curriculum requirement and it is the department’s
responsibility to verify that the student has successfully completed the requirement. Therefore, the
department will require the student to obtain the signature of the employer’s AI Mentor/Architect on the
Certification of Acceptance (architecture internship) and Log Book of Diversified Work Experience, on
daily/weekly progress reports, and on the student’s AI Certificate of Completion and Completion
Letter/Report. A Mentor is encouraged to make comments on the department Architecture Internship
Program and the student’s performance; the AI Completion Letter/Report is the opportunity for such
comments.

6. Occasionally the department may arrange for an on-site visit with the student during his/her internship
period. Any such visit will be coordinated in advance with his/her Mentor.

Conforme:

___________________________
Mentor-Architect
(Signature over printed name)

Date: , 2018

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