THE INSTITUTE OF CHARTERED ACCOUNTATNTS OF INDIA

PROJECT TITLE

HOTEL MANAGEMENT SYSTEM

BY

A.Nikitha

[ SRO 0568513 ]

Under the guidance of

CA.S.Rathinagiri F.C.A

INFORMATION TECHNOLOGY TRAINING CENTRE

SIVAKASI BRANCH OF SIRC OF ICAI

 CERTIFICATE

This is to certify that the project “ Hotel Management System “ is a bonafide project is done and
submitted by A.Nikitha ( SRO 0568513 ) during the 100 hours Information technology training
programme during the period of May 2018.

PLACE: SIVAKASI

DATE: 08/06/2018

SIGNATURE OF THE EXAMINER

 DECLARATION

I Hereby declare that the project work entitled “ HOTEL MANAGEMENT SYSTEM “ is a record of an
original work done by me under the guidance of CA.S.Rathinagiri , FCA.

PLACE: SIVAKASI

DATE: 08/06/2018 Student

(A.Nikitha)
 ACKNOWLEDGEMENT

I would like to express my special thanks of gratitude for CA.S.Rathinagiri as well as my institution and
my faculty members who gave me the golden opportunity to do this wonderful project on the topic “
Hotel Management “ which helped me in doing a lot of research and I came to know about so many
new things . I am really thankful to them.
 I. INTRODUCTION:

Microsoft Access is a database management system (DBMS) from Microsoft that combines the relational
Microsoft Jet Database Engine with a graphical user interface and software-development tools. It is a
member of the Microsoft Office suite of applications, included in the Professional and higher editions or
sold separately.

Microsoft Access stores data in its own format based on the Access Jet Database Engine. It can also
import or link directly to data stored in other applications and databases.

Software developers, data architects and power users can use Microsoft Access to develop application
software. Like other Microsoft Office applications, Access is supported by Visual Basic for Applications
(VBA), an object-based programming language that can reference a variety of objects including DAO
(Data Access Objects), ActiveX Data Objects, and many other ActiveX components. Visual objects used in
forms and reports expose their methods and properties in the VBA programming environment, and VBA
code modules may declare and call Windows operating system operations.

II. HOTEL MANAGEMENT SYSTEM:

This is the final report document for developed hotel management system for Pratusha lodge. It
consists of the milestones in development of finalized hotel management system. This project is
developed for hotel Pratusha which provides lodging services. The database developed for this hotel
consists of its
 Customer list
 Room availability
 Check-in
 Check-out
 Main dashboard – switchboard and
 Login window
This database is mainly created for the purpose of proper management of the hotel. It will provide the
details about customer name, phone number, e.mail id, address just by clicking a customer ID. It will
ensure proper internal control over the management in respect of availability of rooms, check-in, and
check-out details.

This can be used for any other hotel organizations which expects a proper control over its management
and internal control.

III. FEATURES USED:

Database management system means managing data with computer software and
interaction with users, systems, and database to analyze the data.

This is a very broad field and any organization will be incomplete without these types of
system.

Hotel management System database project will also be having a lot of functions to manage
the data and I am going to explain all important scenario regarding Hotel Management
System ms access database project.

The important things created in the ms access database project.

1- Tables

2- Queries

3- Forms

4- Reports

III.1- CheckIn/CheckOut table

In this table, you can see all checkout and check-in details of the customer with their
particular id’s that is check-in and checkout id with a number of days stayed by in the hotel.
III.2- Customer Record Table

In customer record table, the first column comes with the customer id that is unique id, by
making these types of id’s recognizing customer becomes very easy like just enter the
customer id and you will get all the history of the customer.

In this table, you can add all the details of the customer like Name, gender, contact number,
address and other important information.

III.3 - Rooms Record/Detail Table

Room Record table will store the record of rooms like room Id, Room No., the category of
the room that can be Deluxe/Normal or any other category which you can add, you can add
price and description of the rooms, like if the room is Deluxe then which type of facility you
are giving.

III.4- Switch Board Table

In switchboard table you can add a list of all the details in the table like Main SwitchBoard,
Customer List, Room Availability, Check In/Check Out, with their proper arguments.
III.5- Users Table

Users table is defining the category of users and their types with their proper authentication
password. here You can list the name of the users with their password so they can access
the system according to their authority.

For example, you see the below table where user Pooja has the username pooja and her
type is an admin so this category belongs to admin and she had a password by which she
can access the system.

Note- Dividing the users of any system is the very-2 important task because of the system is
depends on the users so which user have which type of authority, its matter so much for the
system.
III.6- Query in a database:

Queries are a type of mechanism which is used to retrieve the information from any
database system.
To set queries in ms access database you just have to click in the particular table and then
go on the menu and you will see the create option click there, after clicking there you will
get many options, for creating the queries in ms access just click on query design option
from there you can set queries easily according to your requirements.

III.7- MAIN SWITCH BOARD:

This is the main switchboard of the system, from this screen we can enter in the system to
complete our task.

You can see options here

1- Customer List

2- Room Availability

3- Check-In

4- Check Out

5- EXIT

Other options are also there you can see for logout and for selecting users while clicking in
the users you will see a list of user with their proper username and type of user.

Then create a login form

IV. SCOPE:

This datebase format can be used by any hotel or lodge businesses for a convenient way of
managing the business enabling internal control with the help of MS ACCESS.

V. CONCLUSION:

Gained a lot of knowledge and experience during the last 20 hours spent on this project .
I have learnt so much that now iam really confident enough to suggest or create a access
database for any business.

THANK YOU