De

La Salle-College of Saint Benilde T2 AY 2016-2017

School of Diplomacy and Governance *For concerns/cases not
Consular and Diplomatic Affairs Program covered in this manual,
2544 Taft Ave., Manila Philippines
please consult the CDA
Chairperson.

CDA-OJT
Consular and Diplomatic Affairs
On-the-Job Training Manual


TABLE OF CONTENTS
Course Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Intended Learning Outcomes
Operational Definition of Terms
On-the-Job Training Flowchart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Course Pre-Requisites
Enrollment Qualification and Guidelines
Computation of Grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Responsibilities of A Student Intern
Responsibilities of OJT Coordinator
Responsibilities of OJT Adviser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Responsibilities of Academic Adviser
Responsibilities of Host Training Establishments
CDA-OJT Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Areas of Deployment
International Internship. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .7
Nature of Work
Exceptions on CDA-OJT Deployment
OJT Hours Accreditation of Extracurricular Activities
Orientation Program Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
List of Requirements
Conditions for Deferred Grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Conditions for Failing the Couse
Post-Training Self-Assessment
Narrative Report Format
Appendices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
- Endorsement Letter Request Form
- Practicum Admission Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
- Performance Evaluation Forms
For Practicum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . 16
For IMUN/Immersion Program Participants and /BenildeMUN. . . . .. . 18
For Student Interns (Feedback on HTEs) . . . . . . . . . . . . . . . . . . . . . . . .. . 20
- Post-Training Self-Assessment Forms. . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . 24
For HTEs
For Extra-Curricular Activities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
- Revised Endorsement Letter Template. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
- Memorandum of Agreement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Last Updated: August 2018 (CDS)

[ STUDENTS’ COPY ]

1
 What is CDA-OJT all about?
COURSE OVERVIEW
The course Consular and Diplomatic Affairs – On-
The-Job Training (CDA-OJT), is the last remaining
curricular requirement for the completion of a degree
in CDA. This course aims to prepare students to
pursue transformational learning in
institutions/organizations (Host Training
Establishments) relevant to the core objectives of the
CDA Program. As such, this course has been
designed to aid in students’ transition from the
classroom to the professional world.
INTENDED LEARNING OUTCOMES (ILOs)
By the end of this course, students are expected
to have:
1. Completed a total of 500 hours of
On-The-Job Training.
2. Acquired a general idea on the
hierarchy and processes involved in
navigating the professional world;
3. Identified and Enhanced the
skills necessary to perform as
professionally competent individuals in
CDA-relevant institutions; and
4. Applied the core competencies
acquired through years of study to their
day-to-day work at their Host Training
Establishment.
OPERATIONAL DEFINITION OF TERMS
1. Academic Adviser – faculty
member in charge of providing guidance on
student course load per term and enforces
compliance with program regulations.
2. CDA-OJT-Accredited Programs –
programs directly being offered by the CDA
Program, which amount to a pre-determined
specific number of OJT hours.
3. CDAO – A pre-OJT requirement
otherwise known as the CDA-OJT
Orientation. Held at least once a term by the
Program to inform incoming CDA-OJT
Students of policies and guidelines
regarding OJT.
4. Host Training Establishment
(HTE) – entities given due authorization by
the Security and Exchange Commission
(SEC) or the Department of Trade and
Industry (DTI) to operate within the
Philippines and provide training for students
on the tertiary level of education. Also refers
to entities which have been accredited by
the Consular and Diplomatic Affairs
program as OJT sites for students of CDA-
OJT.
5. Industry – refers to a group of
companies, entities, and organizations that
are actively engaged in fields directly related
to diplomacy and governance.
6. OJT Adviser – faculty member
assigned to process the grades and
requirements of a particular block of CDA-
OJT Students.
7. PRACPREP – The Practicum
Preparation Seminar Workshop is another
pre-OJT requirement initiated by the Career
Placement Office (CPO). This workshop
aims to guide students in drafting their Letter
of Application and Curriculum Vitae; and
prepare for interviews.
8. Practicum Coordinator – faculty
member duly appointed by the CDA
Chairperson to ensure compliance with
relevant school, program, and government
guidelines on internship. The Practicum
Coordinator similarly serves as the line of
communication between Benilde and HTEs.
2

CDA-OJT FLOWCHART

3-4 WEEKS 1ST-2ND WEEKS

TERM PRIOR TERM PRIOR
BEFORE THE OF THE MIDTERM
TO OJT TO OJT FINAL EXAM WEEK
START OF NEW SUCCEEDING EXAM WEEK
PROPER PROPER
TERM TERM
To be accomplished 1 term before To be accomplished during and before the end of the
taking up CDA-OJT succeeding term.
SIGN-UP for ATTEND SECURE SECURE MEET with SUBMIT Final
CDAO CDAO Letter of Practicum respective OJT Requirements (See
(CDA Dept.) & (CDA Dept.) & Endorsement Admission Adviser for a below for overview)
PRACPREP PRACPREP (CDA Dept.) Form upon Midterm
(CPO) (CPO) 250/500 HRS acceptance into Update
(see pg 8) institution
SECURE Waiver before deployment to areas
------------------- outside of Metro Manila for internship-relative
REQUIRED activities during the duration of internship.
SUBSCRIBE to SECURE CERTIFICATES: SUBMIT duly
- PRACPREP; -------------------
CDA-OJT PRACPREP accomplished REQUIRED DOCUMENTS:
- CDAO;
Facebook Certificate & Practicum 1. PRACPREP Certificate
- IMUN, or
Group CDAO Admission 2. CDAO Certificate
Immersion
Orientation Form to 3. Daily Time Record (pls. use prescribed
Program (if form)
ENLIST for Certificate respective OJT
CDA-OJT (If applicable) applicable) Adviser. 4. 2 Local/Int’l MUN Certificates
------------------- 5. Other applicable certificates (Immersion,
during ***Please attach
BenildeMUN Staff/Sec./Dais)
Enlistment IDENTIFY MOA, Training
6. Evaluations:
Period target OJT Plan/Timetable, a. From OJT Supervisor
sites. Consult if applicable. b. BenideMUN Staff/Secretariat/Dais
List of c. From IMUN/Immersion Program
Potential SUBSCIRBE to FA/HD
CDA-OJT FB Group of d. Post-Training HTE Evaluation
Sites for more respective OJT 7. Post-Training Self-Assessment:
info. Adviser (if a. Internship
applicable) b. Extracurricular Activities (IMUN/Immersion
Program/BenildeMUN Secretariat, DAIS)

COURSE PRE-REQUISITES ENROLLMENT QUALIFICATIONS &

GUIDELINES
1. APPROVAL. At the time of their OJT,
students should be on their last academic
term, having completed or simultaneously
taking up SEM-CDA, CSBGRAD. Only
students granted approval to take CDA-OJT
by their respective academic advisers
and/or CDA Chairperson shall be allowed to
proceed with CDA-OJT.
2. CDAO & PRACPREP. Students
anticipating OJT in the succeeding term,
must accomplish the following requirements
beforehand:
a. Attend the CDA-OJT Orientation
(CDAO) of the CDA Program, and
Practicum Preparation Seminar-
Workshop (PRACPREP) of the
Career Placement Office (CPO); and
b. Secure certificates or proof of
participation in the aforementioned
activities.
1. Students planning to enroll in courses in
addition to CDA-OJT, SEM-CDA, and
CSBGRAD must consult their respective
academic advisers one (1) term in advance.
Ideally, consultations must take place prior
to undergoing Online Enlistment.
2. Students set to complete 250 hours for
CDA-OJT, alongside SEM-CDA and
CSBGRAD should not have more than 6.0
remaining academic units (i.e. major and
core courses) in addition to the
aforementioned courses.
3. Students set to complete 500 hours for
CDA-OJT, alongside SEM-CDA and
CSBGRAD should not have more than 3.0
remaining academic units in addition to the
aforementioned courses.

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COMPUTATION OF GRADES

For Non-International Model United Nations (IMUN)/Immersion Program Participants:

ITEM PERCENTAGE
Post-Training Self-Assessment: Internship & Extracurricular 50%
OJT Supervisor’s Evaluation 50%
TOTAL 100%

For IMUN/Immersion Program Participants and BenildeMUN Staff:

ITEM PERCENTAGE
Post-Training Self-Assessment: Internship & Extracurricular 20%
IMUN/Immersion Program Participation Grade 30%
OJT Supervisor’s Evaluation 50%
TOTAL 100%
(!) IMUN/Immersion Program Participants are subject to evaluation by their respective Faculty Advisers and Head Delegates.
(!) BenildeMUN Secretariat and DAIS are subject to evaluation by the Secretary-General and Deputy Secretary-General.
(!) BenildeMUN Secretary-General & Deputy Secretary-General are subject to evaluation by the Faculty Adviser.
(!) BenildeMUN Staff, on the other hand, shall be subject to evaluation by the (Deputy) Chief-of-Staff and (Vice) Chair of the
Committee in which they were assigned.

What are your responsibilities?

RESPONSIBILITIES OF STUDENT INTERNS
1. Be knowledgeable of the guidelines stipulated
in the CDA-OJT Manual.
2. Ensure that they are enrolled in CDA-OJT and
are qualified to do so by consulting their
respective academic advisers.
3. Settle fees with the Accounting Office on or
before the deadline of payment, as stipulated in
the Calendar of Activities. Students who fail to
do so will not be included in the Class List
issued by the Registrar’s Office.
4. Carefully observe the CDA-OJT Flowchart and
deadlines set by the CDA-OJT and/or their
respective OJT Adviser.
5. Comply with pre, mid, and post-OJT
requirements as established in the CDA-OJT
manual, or risk being delayed from graduation.
6. Report to their HTE at the beginning of term in
which they are enrolled in CDA-OJT.
7. Strictly observe the rules and regulations of
their Host Training Establishment, and assume
their functions as Student Intern in a
professional manner.
8. Record the number of hours worked each day
on the prescribed Daily Time Record sheet.
9. Refrain from behaving in ways that tarnish the
College’s reputation and/or violate the law.
10. Immediately report to the CDA-OJT
Coordinator or their respective OJT Adviser any
untoward incident that occurred while
performing functions related to their internship
in the HTE.
RESPONSIBILITIES OF CDA-OJT
COORDINATOR
1. Be knowledgeable on relevant government
guidelines on internships. (e.g.. CMO 104 s
2017, CMO 22 s 2013).
2. Comply with relevant government and
institutional requirements.
3. Have a full grasp of the guidelines
stipulated in the CDA-OJT Manual.
4. Coordinate with the relevant offices and
persons on all matters pertaining to CDA-
OJT (e.g. Chairperson, Academic Advisers,
CDA-OJT Advisers, and CPO)
5. Conduct CDA-OJT Orientation for students
planning to take up CDA-OJT the following
term, and record the attendance of students
for issuance of proof of participation.
6. Manage the usage of and content shared on
the CDA-OJT Facebook Group.
7. Periodically issue reminders and
announcements on pre, mid, and post-OJT
requirements.
8. Issue letters of endorsement to students
applying for internship upon careful review of
their OJT site(s) of choice.
9. Conduct site visits to evaluate the nature of
work of students and the work environment.
10. Constantly communicate with students
and CDA-OJT Advisers for feedback on the
course.
11. Ensure that the students and CDA-OJT
Advisers carefully observe the guidelines

4
 and flow chart established in the CDA-OJT
Manual.
12. Revise CDA-OJT Manual and List of
Potential OJT Sites for CDA-OJT Students
(among others and as needed), as needed
and with due approval from the chair.
13. Explore possible OJT sites and
determine/assess compatibility of company
objectives with that of the College and the
Program.
14. Coordinate with HTEs on matters
pertaining to the welfare of Student Interns
and partnerships with CDA, with advice
from the Chairperson.
15. Co-Sign a Memorandum of Agreement
(MOA) with HTEs, that is compliant with
relevant government guidelines on
internship.
RESPONSIBILITIES OF CDA-OJT ADVISER
1. Be knowledgeable on relevant government
guidelines on internships (e.g.. CMO 104 s
2017, CMO 22 s 2013).
2. Help ensure compliance with relevant
government and institutional requirements.
3. Have a full grasp of the guidelines
stipulated in the CDA-OJT Manual.
4. Serve as the initial point of contact between
the student and the CDA Program on CDA-
OJT-related matters.
5. Coordinate with the Chairperson and/or
CDA-OJT Coordinator on matters pertaining
to functions as an CDA-OJT Adviser, welfare
of the students undergoing training, and
execution of policies and guidelines.
6. Ensure that students carefully follow the
CDA-OJT flowchart and are well informed
about the pre, mid, and post OJT
requirements.
7. Set deadlines in which requirements must
be submitted and/or consultations must be
conducted.
8. Guide students through the process of
fulfilling requirements and provide advice to
students on decisions, which may affect their
internship.
9. Collect and verify the authenticity of
documents submitted by students.
5
10. Produce and submit a computation of the
final grade of students at the end of the
trimester.
11. Respond to inquiries and feedback from
students regarding CDA-OJT.
12. Suggest changes and/or additions to the
CDA-OJT Manual as deemed necessary.
13. Visit OJT sites where advisees have been
deployed to assess suitability of the
workplace.
RESPONSIBILITIES OF ACADEMIC ADVISER
1. Be knowledgeable on qualifications for
eligibility to proceed with CDA-OJT.
2. Approve/disapprove CDA-OJT
enlistments/enrollments in line with the
guidelines stipulated in the CDA-OJT
Manual.
3. Exercise sound judgment on instances
pertaining to enlistment/enrollment in CDA-
OJT not covered in the CDA-OJT Manual.
RESPONSIBILITIES OF HOST TRAINING
ESTABLISHMENTS
1. Be knowledgeable on relevant government
guidelines on internships (e.g.. CMO 104 s
2017, CMO 22 s 2013)
2. Comply with relevant government and
institutional requirements.
3. Provide Student Interns with industry-
relevant training, mentorship, and advice.
4. Ensure the safety and well-being of Student
Interns throughout the duration of the
internship.
5. Assess the strengths and limitations of
Student Interns and offer feedback as
needed.
6. Communicate, without delay, to the
Practicum Coordinator any concern
pertaining to the performance, behavior,
health, and safety of Student Interns.
7. Sign a Memorandum of Agreement (MOA)
with Benilde, that is compliant with relevant
government guidelines on internship.

ORGANIZATIONAL CHART
AREAS OF DEPLOYMENT
A. List of Prospective CDA-OJT Sites
1. Students enrolled in CDA-OJT are
encouraged to apply for internship with
institutions/companies relevant to the
core objectives of the program. These
institutions/companies include but are
not limited to: embassies, consulates,
government agencies (with the
exemption of LGUs and SUCs, and
gaming/sweepstakes-related GOCCs),
think tanks, and non-governmental
organizations.
2. For information on potential OJT sites
for students of CDA-OJT, please consult
the List of Potential OJT Sites for CDA-
OJT Students provided by the CDA
Program.
6
How does CDA-OJT Work?
B. OJT Sites Not On the List
1. Students who wish to do internship with
institutions/companies not included on
the list must consult the CDA-OJT
Coordinator prior to application.
2. Students who have been accepted to do
internship with institutions/companies
not included on the list (with the
exemption of embassies and
consulates) must submit a Company
Profile in addition to the duly
accomplished Practicum Admission
Form.
C. Prohibitions
1. In under no circumstance are
students allowed to pursue an
internship program with any
organization (whether public or private)
that promotes the following: gambling,
prostitution, recreational drugs, human
trafficking, political violence, or illegal
activities punishable under Philippine
law.
 2. Incoming students may not begin
rendering OJT hours prior to the
official start of the calendar. Only
hours rendered between the start and
end of the term will be credited by the
CDA Program.
3. Students are strongly advised
against applying for internship with
companies/organizations with limited
relevance to CDA-related fields (e.g.
banks, real estate corporations,
insurance companies, restaurants,
hotels).
4. Student interns from CDA may not be
deployed for field research, events, or
other initiatives outside of Metro Manila
without a duly accomplished and signed
“Parent’s Certification of
Permission/Waiver.”
5. Students may not be deployed to
politically unstable areas (e.g. conflict
zones).
6. Further, students may not pursue
internships in Host Training
Establishments where their first-degree
(close blood) relative are employed
(i.e. parents and siblings).
INTERNATIONAL INTERNSHIPS
Pursuant to the Commission on Higher
Education (CHED)’s Memorandum Order
22 Series of 2013 and other related CMOs,
students of CDA may only pursue internship
with institutions, which have entered into a
Memorandum of Agreement (MOA) with the
Program (e.g. Osgood Center for
International Studies, Creative Learning,
Inc., Universitas Gadjah Mada, and
Washington Internship Institute, among
others.) For more information on this, please
consult with the CDA Chairperson or
Practicum Coordinator.
NATURE OF WORK
1. Meet established ILOs. Students deployed
to their respective Host Training
Establishment are expected to carry out
duties that would allow them to meet the
ILOs. Duties may involve, but are not limited
to, the following: providing assistance in
events management, drafting letters and
proposals, gathering data on assigned
topics, and formulating reports.
2. Potentially High-Risk Activities. During
deployment, students are not to engage in
potentially high-risk activities (e.g. traveling
to politically unstable areas, joining political
rallies, exposure to epidemic diseases, etc.)
without first consulting the Chairperson
and/or Dean and securing consent from
parent(s)/legal guardian(s).

CDA-OJT DEPLOYMENT EXEMPTIONS / OJT HOUR ACCREDITATION

1. FULL-TIME EMPLOYED STUDENTS. Students employed in CDA-relevant institutions/companies on a full-time

basis may file for exemption from performing OJT by submitting the following:
a. Complete name and address of institution/company and contact details of appropriate point person(s);
b. Duly signed Daily Time Record, which indicates that the student has performed at least 500 hours of
employment/service;
c. Job description issued by the Human Resource Office or Immediate Supervisor;
d. Copies of documents (e.g. research papers, projects, pictures, citations, certificates) to serve as: i) proofs
of involvement in workplace activities; and ii) proofs of accomplishments of the student as an employee;
and
e. A 5-Page Report citing the student’s insights on their work in the institution/company and its relevance to
the program, among others.

2. STUDENTS WITH SPECIAL NEEDS. Students with special needs who have been endorsed by the Center for
Counseling Services (CCS) for On-Campus Internship must coordinate with the CDA-OJT Coordinator and/or
Chairperson for documents processing.

3. EXTRACURRICULAR ACTIVITIES. Students who have previously participated in co-curricular/extracurricular

activities officially sanctioned by the CDA Program for OJT Hours Accreditation need only complete the remaining
number of hours upon completion of the said activities. Below is a table, which stipulates the equivalent of
participation in each co-curricular/extracurricular activity in OJT hours.

7
 Co-Curricular / Extracurricular Activity Total No. of Accredited Hours
International Model UN (IMUN) 250 hours
Immersion Program (CDA-led IPs only) 250 hours
Benilde Model UN (Secretariat & DAIS) 120 hours
Benilde Model UN (staff) 100 hours
(!) CDA-led Immersion Programs only refer to the following: Washington Spring/Fall
Immersion Program, and French and Spanish Immersion Program
(!) Maximum allowable number of hours for accreditation: 250 hours
(!) Accreditation of hours may only take place upon completion of any of the
aforementioned activities and not prior to it.


ORIENTATION PROGRAM STANDARDS

A term prior to taking up CDA-OJT, eligible students shall be required to undergo the CDA-OJT
Orientation, which aims to:

1. Provide an overview of the course objectives, structure, and requirements;

2. Inform incoming CDA-OJT students on the processes, requirements, standards, and
government and institutional policies that regulate On-The-Job Training.
3. Encourage students to raise questions, comments, or concerns pertaining to CDA-OJT;
4. Allow the CDA-OJT Coordinator to establish contact with incoming CDA-OJT students;
5. Ensure compliance with regulatory policies of government and institutional bodies.

What requirements are you expected to fulfill?

LIST OF REQUIREMENTS

Pre-OJT Requirements
PHOTO-
No. ITEM REMARKS ORIGNAL
COPY
Organized at least once by the CDA-OJT Coordinator one term
prior to taking up CDA-OJT. A second run of the Orientation may
1 CDAO
be organized as deemed fit by the CDA-OJT Coordinator (i.e. If
- -
there are at least 10 students who failed to attend CDAO).
Organized thrice every term by the Career Placement Office
2 PRACPREP (CPO). Announcements can be found online (via the CDA-OJT - -
FB Group) or outside the CPO.
Only enlistments from eligible students shall be approved by the
3 Enlistment
academic advisers.
- -
4 Issued by the CDA Program and signed by the Chairperson /
CDA-OJT Coordinator upon evaluating your choice of OJT site.
To be submitted along with your resume/CV, application letter,
and other requirements.

A student may be asked to produce proof of participation in

Letter of CDAO and/or PRACPREP before being issued a Letter of
Endorsement Endorsement. - -
(See page 13)
To request an endorsement, please follow the steps below:
a. Go to the CDA Office and ask for an “CDA Endorsement
Form”
b. Fill out the form with the necessary information. Please
make sure that the info you provide is up-to-date. You
can call/write to your prospective OJT sites to verify.

8
 c. Submit the form to the secretary for processing. This
request normally takes 1-3 working days to complete.
d. Wait for your endorsement letters to be released.
e. Attach endorsement letter to your application.

Mid-OJT Requirements
PHOTO-
No. ITEM REMARKS ORIGNAL
COPY
Issued by the CDA Program to be accomplished by the student’s
supervisor in the receiving institution.

As an alternative, students may wish to submit a Letter of

Admission from the receiving institution, which stipulates the
date of admission and responsibilities assigned to the student.

Practicum Practicum Admission Form/Letter of Admission must specify the

1 Admission Form responsibilities to be tasked to the student. ✓ -
(See page 14)
To be submitted to respective CDA-OJT Adviser upon
admission for internship into receiving institution.

***Please attach the following (if applicable):

a) Memorandum of Agreement or Internship Contract
b) Internship Training Plan/Schedule

2 Midterm Update One-on-One consultation with respective CDA-OJT Adviser. ✓ -

Parent’s Must be accomplished and signed by Student Intern and
Certification of
3 Permission / Parent/Guardian prior to scheduled deployment to areas outside
Waiver of Metro Manila for internship-related activities.

Post-OJT Requirements (Final Requirements)

PHOTO-
No. ITEM REMARKS ORIGNAL
COPY
CERTIFICATE A: In the absence of a certificate, a photocopy of the actual
1 PRACPREP – Certificate attendance sheet or the digital copy issued by CPO ✓ ✓
/ Proof of Participation Coordinator will suffice
CERTIFICATE B: Issued by the receiving institution upon completion of
2 Certificate of Completion internship program. ✓ ✓
In the absence of a certificate, a photocopy of the actual
attendance sheet or the digital copy issued by CDA-OJT
CERTIFICATE C/Proof of
Coordinator will suffice. The Practicum
3 Participation: CDAO
Coordinator/Adviser may also opt to waive issuance of the ✓ ✓
(CDA-OJT Orientation)
said certificate and simply verify attendance through
records.
A total of two (2) certificates from local or international
MUNs or a combination of both must be attached along
with the other requirements. Participation to either MUNs
as Secretariat, DAIS, Protocol Officer, or Staff shall be
CERTIFICATE D: Two (2) considered in addition to participation as Delegate.
4 Model United Nations ✓ ✓
Certificates (Local or In case the certificate is missing, the student must ensure
International) that a proof of participation is presented (i.e. picture during
event where student is visible, position paper submitted,
letter of confirmation of Country Assignment, certification
issued by Director-General or DAIS).
5 CERTIFICATE E: IMUN / This certificate is issued upon conclusion of the
Immersion Program –
Certificate / Proof of
international program concerned. ✓ ✓
Participation

9
 (If Applicable) In the absence of a certificate, the following may be
submitted: Letter from the Faculty Adviser and Letter of
Invitation.
Must reflect the number of hours performed during
internship and signed by supervisor. Attach time cards if
6 Daily Time Record (DTR) available. Please use the prescribed DTR to keep track of ✓ -
the hours you have rendered. Copies available at the CDA
Office!
Form designed to allow students to reflect on their
experiences more efficiently. Must be filled out upon
completion of their internship and submitted in place of
Post-Training Self-
7 Assessment (POST-SA)
the 5-page Narrative Report, which has been phased out ✓ -
effective (T3 AY 2017-2018). ***Not applicable to CDA-
OJT Students eligible for deployment exemption. (See pg.
8)
EVALUATION A: For OJT
To be accomplished by supervisor in receiving institution.
8 Supervisor
Must be placed in a sealed envelope. ✓ -
(See pages 15-16)
ITo be accomplished by the Faculty Advisor and Head
EVALUATION B: For Delegate. Must be placed in a sealed envelope.
BenildeMUN Staff
9 (If Applicable) BenildeMUN Staff: To be accomplished by the Chief-Of- ✓ -
(See pages 17-20) Staff and Committee Chairperson. Must be placed in a
sealed envelope.
This evaluation allows Faculty Advisers and Head
EVALUATION C:
10 For FA + HD Delegates of International Model United Nations (IMUN) ✓
participants to evaluate their performance.
This requirement is necessary to allow the CDA Program
EVALUATION D:
11 Feedback on HTEs to develop a better understanding of the nature of ✓
internship programs offered by HTEs.
(!) All Final Requirements must be placed in a long brown envelope and sealed with a tape. Envelope must
indicate the following information: Full Name (SURNAME, Given Name M.I.), ID Number, Name of Receiving Institution,
Department, CDA-OJT Adviser. The name of your respective OJT Adviser can be found on the bulletin board at the
CDA Office.

e.g. DE LA CRUZ, Juana A. (12345678) – LF1

Department of Foreign Affairs: Office of Protocol
Mr. Gary G. Ador Dionisio

10
 What happens when you do not complete on time?
CONDITIONS FOR DEFERRED GRADES

Students who fail to meet the following conditions shall automatically be given a 9.9 (Deferred Grade):

1. Fulfill all Pre-OJT Requirements;

2. Complete required number of OJT hours before the deadline of submission of requirements
set by their respective CDA-OJT Adviser; and
3. Submit complete set of Final Requirements on or before the deadline of submission of
requirements set by their respective CDA-OJT Adviser.

Pursuant to the “Revised Policy on 9.9 Deferred Grade” (May 2016), students are given two (2) terms
to complete their pending requirement(s), and change their 9.9 (Deferred) to a grade that does not
exceed 2.0.

Students with CDA-OJT as their sole pending requirement to complete the CDA Program are required
to pay the Residency Fee.

CONDITIONS FOR FAILING THE COURSE

The following are grounds for receiving a grade of R in CDA-OJT:

1. Failure to comply with pending requirement(s) within the prescribed period;

2. Failure to attain a passing grade of 70% upon assessment of submitted requirements due to
unsatisfactory performance; and
3. Committing serious violation of the law and provisions in the Student Handbook (e.g. theft,
falsifying documents, perjury, etc.)

11

What is the Post-Training Self-Assessment?

POST-TRAINING SELF-ASSESSMENT GUIDELINES

The Post-Training Self-Assessment has been designed to streamline the processing of student
feedback in relation to training with their respective HTEs. Two different Self-Assessment forms
have been created for internship and extra-curricular activities. For a preview of the form,
please refer to pgs. 24-27.

What should be included in your Narrative Report?

NARRATIVE REPORT GUIDELINES

CDA-OJT Students need no longer submit a Narrative Report along with their other Final
Requirements effective T3 AY 2017-2018. Instead, they are to fill out the Post-Training Self-
Assessment Form found in pages stipulated in the previous segment. Do note, however, that
students qualified to apply for exemption from deployment (see pg. 8) are still required to
produce a Narrative Report, in addition to other required documentary evidence.

FORMAT

Minimum No. of Pages :5 Language : English

Font Style : Arial, 11 Medium : Paper (preferably recycled)
Spacing : 1.5 Type : Essay

CONTENTS

Whereas there is no prescribed structure for the Narrative Report, students are expected to
produce a report, which contains information that can help CDA-OJT Advisers assess the
students’ learning experience and for the benefit of CDA-OJT students in succeeding
trimesters.

No. CONTENT/PART GUIDE QUESTIONS

• How did you feel about the idea of learning outside of the classroom
setting?
Pre-OJT • What did you hope to achieve prior to undergoing On-The-Job training?
1 Reflections & • Which skills did you hope to acquire/develop during training?
Objectives • With which institutions/companies did you hope to pursue an internship
program and why?
• What challenges did you face while applying for internship?
• Where did you end up doing your OJT and why?
Receiving • Did the receiving institution’s own objectives align with your own
2
Institution personal/professional objectives?
• How long did you serve as an intern in the receiving institution?
• What was it like to be an intern in your receiving institution?
Training
3 • Whom were you working with and how would you describe them based on
Environment their performance as employees/interns in the receiving institution?

12
 • In what ways have your colleagues and/or supervisor(s) influenced your
disposition, quality of work, and perception of the professional world?
• How did you feel about the office/work environment in your receiving
institution?
• What responsibilities were assigned to you as an intern?
• How challenging were the tasks for you?
Nature Of
4 • Were there instances in which you were unsure of what to do? How did you
Training overcome this challenge?
• How were you able to apply what you have learned in class during training?
• What, would you say, were your strengths/weaknesses as an intern?
• What were the strong/weak points of the receiving institution in terms of
5 Pros & Cons training CDA students as interns?
• What were the advantages/disadvantages of doing your OJT in the
receiving institution?
• What did you learn from your training and from your interactions with people
in the professional world?
• How did this training change you as a person and as a future professional?
Learning
6 • How has this training helped prepare you to enter the work force upon
Experiences
graduation?
• How has this training helped prepare you for the career path you would like
to pursue?
• How valuable was this experience for you?
• How would you apply what you have learned from this experience to your
7 Conclusion undertakings in the future?
• Would you recommend this institution to students about to do their OJT?
• What advice can you give to students doing their OJT soon?
Feedback on • How can CDA-OJT be further improved?
8
CDA-OJT

UP NEXT: APPENDICES

13
 CDA-OJT
REQUEST: OJT ENDORSEMENT LETTER

(!) READ THE INSTRUCTIONS BEFORE YOU PROCEED.
Prior to asking for an Endorsement Letter, please make sure you have attended CDAO (CDA-OJT Orientation) and PRACPREP (Practicum
Preparation Seminar Workshop). This policy shall be strictly observed unless otherwise endorsed by the Chairperson or CDA-OJT
Coordinator. For more information in relation to the aforementioned activities, please consult the CDA-OJT Manual.
INSTRUCTIONS: REMINDER: Please do your research (e.g. see company
- STEP 1: Fill-out the necessary information. Please WRITE LEGIBLY. profile, ask around, etc.) before applying for internship with a
- STEP 2: Submit request to CDA Secretary and wait for further notification. company/institution. For a list of CDA-relevant OJT sites,
- STEP 3: Attach letter(s) to application requirements. please see the List of Potential OJT Sites for CDA-OJT
Students

REQUESTED BY: ________________________________________________ PREFERS TO BE ______ Mr.
Surname, Given Name M.I. ADRESSED AS: ______ Ms.
ID NUMBER: ________________ _______________________________ (Check one) ______ Neither
OJT HOURS: ________________ TARGET DATE OF DEPLOYMENT DATE FILED: _____________________

>>>Please provide necessary details on the institutions/persons you wish to submit the endorsement letters to. <<<

CONTACT PERSON: ____________________________________ CONTACT PERSON: ____________________________________

POSITION: ______________________________________________ POSITION: ______________________________________________
COMPANY: ______________________________________________ COMPANY: ______________________________________________
PROGRAM & OFFICE ADDRESS: PROGRAM & OFFICE ADDRESS:
___________________________________________________________ ___________________________________________________________
___________________________________________________________ ___________________________________________________________
___________________________________________________________ ___________________________________________________________
___________________________________________________________ ___________________________________________________________

CONTACT PERSON: ____________________________________ CONTACT PERSON: ____________________________________
POSITION: ______________________________________________ POSITION: ______________________________________________
COMPANY: ______________________________________________ COMPANY: ______________________________________________
PROGRAM & OFFICE ADDRESS: PROGRAM & OFFICE ADDRESS:
___________________________________________________________ ___________________________________________________________
___________________________________________________________ ___________________________________________________________
___________________________________________________________ ___________________________________________________________
___________________________________________________________ ___________________________________________________________




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THIS IS ONLY A PREVIEW.
Printed copies are available at the CDA Office

14
 De La Salle-College of Saint Benilde
School of Diplomacy and Governance
CDA-OJT
Practicum Admission Form
Consular and Diplomatic Affairs Program
2544 Taft Ave., Manila Philippines
FOR OJT SUPERVISOR / HR

Upon admission for internship and in the absence of a certificate/letter of acceptance issued by the receiving institution, students are to request
their supervisor to fill-out the Practicum Admission Form. Students are to submit a duly accomplished original copy of this form to their
respective CDA-OJT Advisers during Midterm Consultation/Update, unless otherwise instructed.

__________________________
(DD MMM YYYY)


NAME OF PRACTICUM COORDINATOR
POSITION
DEPARTMENT/PROGRAM
SCHOOL
De La Salle-College of Saint Benilde
2544 Taft Ave., Malate Manila
1004 Metro Manila


Dear _______________________:

This is to certify that your student _______________________________________________ has been accommodated by our
company/institution as an Student Intern in the ______________________________________ department.

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For further information in this regard, please find attached herewith the following (check only as applicable):

______ Memorandum of Agreement / Internship Contract
______ Internship Training Plan/ Timetable

Sincerely,

……………………………

Thank you for your time.

THIS IS ONLY A PREVIEW.

Printed copies are available at the CDA Office

15
 De La Salle-College of Saint Benilde CDA-OJT
School of Diplomacy and Governance On-the-Job Training
Consular and Diplomatic Affairs Program Evaluation Form
2544 Taft Ave., Manila Philippines FOR OJT SUPERVISOR

STUDENT INTERN : _____________________________________ SUPERVISOR : ________________________________________
DEGREE PROGRAM : ____________________________________ POSITION : ____________________________________________
RATING PERIOD : _______________________________________ NAME OF COMPANY : _______________________________
TOTAL NO. OF PRACTICUM HOURS : _________________ NATURE OF COMPANY : _____________________________
Absences : _________________ PROGRAM : ______________________________________
Tardiness : _________________
BRIEF DESCRIPTION OF WORK DONE DURING RATING PERIOD:
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________

This form is to be accomplished by the intern’s supervisor (or point person authorized by the receiving institution)
upon completion of training. The evaluation is comprised of three (3) segments and twenty (20) items. To indicate
your rating, please tick/check the appropriate box using the scale below. Please select only ONE answer for each
question. An honest, objective, and fair evaluation of the intern’s performance will be greatly appreciated.
SA = Strongly Agree ; A = Agree ; N = Neutral ; D = Disagree ; SD = Strongly Disagree

SA A N D SD
RELIABILITY
1 The intern always arrives on time.
2 The intern is determined to finish tasks.
3 The intern consistently meets deadlines.
4 The intern shows initiative to improve his/her quality of work.
5 The intern has a strong sense of responsibility and accountability.
6 The intern exceeds expectation in terms of quantity and quality of work.
7 The intern adjusts to new situations with little trouble.
8 The intern demonstrates the skills necessary for the task.
9 The intern is able to work dependently and independently.

COMMUNICATION
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BEHAVIOR
15
TOTAL (for use by CDA-OJT Adviser only):
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-Please continue to the next page-



THIS IS ONLY A PREVIEW.
Printed copies are available at the CDA Office

16
On a scale of 1-5, how employable is the intern as an entry-level employee in your
company/institution’s field of work? Please encircle your answer.

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REMARKS (e.g. Areas for improvement, strengths/weaknesses, potential, etc.)
*Please feel free to write at the back/attach an additional sheet, if necessary
_____________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________



Thank you for your feedback! Kindly place

this evaluation sheet in a signed and sealed
envelope.

SIGNATURE OF SUPERVISOR DATE



































THIS IS ONLY A PREVIEW.
Printed copies are available at the CDA Office

17
 De La Salle-College of Saint Benilde CDA-OJT
School of Diplomacy and Governance IMUN / Immersion Program
Consular and Diplomatic Affairs Program Performance Evaluation
2544 Taft Ave., Manila Philippines Form
FOR FA+HD

EXTRA/CO-CURRICULAR ACTIVITY PARTICULARS

PARTICIPANT : ________________________________________ FACULTY ADVISER : ___________________________________
IMUN/IMMERSION PROG : ___________________________ PROGRAM: _________________________________________
DURATION : ____________________________________________ MOBILE NO. : ____________________________________________
BRIEF DESCRIPTION OF WORK DONE DURING RATING PERIOD:
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________

This form is to be accomplished by the participant’s FACULTY ADVISER upon completion of the IMUN/Immersion Program.
Faculty Advisers are highly encouraged to offer an honest, objective, and fair evaluation of the participant’s performance. This
evaluation is comprised of three (3) segments and thirty (30) items. To indicate your rating, please tick/check the appropriate
box using the scale below. Please select only ONE answer for each question.
SA = Strongly Agree ; A = Agree ; N = Neutral ; D = Disagree ; SD = Strongly Disagree

SA A N D SD
RELIABILITY
1 The participant always arrived on time.
2 The participant was determined to finish tasks.
3 The participant consistently met deadlines.
4 The participant showed initiative to improve their quality of work.
5 The participant had a strong sense of responsibility and accountability.
6 The participant was observant of their surroundings.
7 The participant adjusted to new situations with little trouble.
8 The participant demonstrated the skills necessary for the task.

10 The participant volunteered to help those who needed it.
COMMUNICATION

11 The participant actively shared their ideas with others.
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BEHAVIOR
The participant strictly abode by the house rules, Student Handbook, and
17
Conference/Program guidelines.

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LEARNING PROGRESS & MATURITY

The participant’s skills (as far as program objectives were concerned)
23
markedly improved.
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THIS IS ONLY A PREVIEW.
Printed copies are available at the CDA Office.

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REMARKS:
_____________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________


Based on your assessment of the participant, what overall grade do they deserve for their performance in this particular
program? Please encircle your answer.

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………………………………………………………………………………………………………………………………………………………………………..



Thank you for your feedback! Kindly place this

evaluation sheet in a signed and sealed
envelope.

SIGNATURE OF FACULTY ADVISER DATE





SIGNATURE OF HEAD DELEGATE DATE































THIS IS ONLY A PREVIEW.
Printed copies are available at the CDA Office.

19


De La Salle-College of Saint Benilde CDA-OJT
School of Diplomacy and Governance IMUN / Immersion Program /
Consular and Diplomatic Affairs Program BenildeMUN Staff
2544 Taft Ave., Manila Philippines Performance Evaluation Form
FOR HD/D-SECGEN/COS/CCH

EXTRA/CO-CURRICULAR ACTIVITY PARTICULARS
PARTICIPANT : ________________________________________ FACULTY ADVISER : ___________________________________
PROGRAM : _____________________________________________ PROGRAM: _________________________________________
DURATION : ____________________________________________ MOBILE NO. : ____________________________________________
BRIEF DESCRIPTION OF WORK DONE DURING RATING PERIOD:
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________

This form is to be accomplished by the participant’s HEAD DELEGATE upon completion of the IMUN/Immersion Program or
fulfillment of duties as BenildeMUN Staff. Head Delegates, Chiefs-Of-Staff, and Committee Chairs/Directors are highly encouraged
to offer an honest, objective, and fair evaluation of the participant’s performance. This evaluation is comprised of three (3)
segments and thirty (30) items. To indicate your rating, please tick/check the appropriate box using the scale below. Please
select only ONE answer for each question.
SA = Strongly Agree ; A = Agree ; N = Neutral ; D = Disagree ; SD = Strongly Disagree

SA A N D SD
RELIABILITY
1 The participant always arrived on time.
2 The participant was determined to finish tasks.
3 The participant consistently met deadlines.
4 The participant showed initiative to improve their quality of work.
5 The participant had a strong sense of responsibility and accountability.
6 The participant was observant of their surroundings.
7 The participant adjusted to new situations with little trouble.
8 The participant demonstrated the skills necessary for the task.
TOTAL (for use by CDA-OJT Adviser only):

COMMUNICATION

11 The participant actively shared their ideas with others.
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BEHAVIOR
The participant strictly abode by the house rules, Student Handbook, and
17
Conference/Program guidelines.

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LEARNING PROGRESS & MATURITY

The participant’s skills (as far as program objectives were concerned)
23
markedly improved.
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SIGNIFICANT CONTRIBUTIONS TO THE DELEGATION:
THIS IS ONLY A PREVIEW.
Printed copies are available at the CDA Office.

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STRENGTHS AND WEAKNESSES:
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_____________________________________________________________________________________________________________________________________________________

REMARKS:
_____________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________

Based on your assessment of the participant, what overall grade do they deserve for their performance in this particular
program? Please encircle your answer.

R 1.0 1.5 2.0 2.5 3.0 3.5 4.0
Fail Pass Fair Satisfactory Good Very Good Superior Excellent



Thank you for your feedback! Kindly place

this evaluation sheet in a signed and
sealed envelope.

SIGNATURE OF HEAD DELEGATE/ DATE
CHIEF-OF-STAFF/
COMMITTEE CHAIR

THIS IS ONLY A PREVIEW.

Printed copies are available at the CDA Office.

21
 De La Salle-College of Saint Benilde CDA-OJT
School of Diplomacy and Governance Host Training Establishment
Consular and Diplomatic Affairs Program Post-Training Evaluation
2544 Taft Ave., Manila Philippines FOR STUDENT INTERNS

FULL NAME : _____________________________________________ SUPERVISOR : ________________________________________
ID NUMBER : _____________________________________________ POSITION : ____________________________________________
RATING PERIOD : _______________________________________ NAME OF COMPANY : _______________________________
NO. OF HRS. RENDERED : _________________ _____________ NATURE OF COMPANY : ____________________________
BRIEF DESCRIPTION OF WORK DONE DURING RATING PERIOD:
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________

This form is to be accomplished by the student intern upon completion of training. This evaluation has three (3) segments
with 10 items each. Please answer fairly and truthfully. Your feedback will be treated with utmost confidentiality.
SA = Strongly Agree ; A = Agree ; N = Neutral ; D = Disagree ; SD = Strongly Disagree

WORK ETHICS & MENTORSHIP

HTE methods and practices are greatly consistent with CSR (Corporate Social
11
Responsibilities) Policies reflected in their company profile.

SA A N D SD
ORGANIZATION & ENVIRONMENT
HTE objectives were easily understood and readily accessible (e.g. company
1
website, office, publications, reports, pamphlets).
The Student Intern received orientation from their OJT Supervisor(s) prior to
2
the start of their training.
3 The Student Intern was given a specific set of tasks for each day.
3 Areas of responsibility were clearly defined between departments.
4 Work was well-distributed within the assigned department.
5 There was enough space for the Student Intern to carry out their duties.
The HTE was adequately equipped with the necessary tools (i.e. computers,
6 printers, internet connection, telephone) to enable both employees and Student
Interns to perform their tasks.
The office environment was clean, organized, and secure (e.g. CCTVs, fire
7
alarms, and fire extinguishers installed).
The office environment was visibly free from hazards (i.e. leaks, faulty and
8
exposed electrical wiring)
9 HTE's company culture upholds work-life balance and professionalism.
10
HTE's company culture actively promotes social awareness and inclusion
among its employees and Student Interns.

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THIS IS ONLY A PREVIEW.

Printed copies are available at the CDA Office.

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INDUSTRY RELEVANCE
The overall nature and focus of the HTE is highly relevant to the mission-vision
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of SDG and objectives of the CDA Program.
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On a scale of 1-5, how conducive to learning was your experience in training with this HTE?

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!
Thank you for your feedback.
Please don’t forget to attach this
to your POST-TRAINING SELF-
ASSESSMENT.
SIGNATURE OF STUDENT DATE









THIS IS ONLY A PREVIEW.
Printed copies are available at the CDA Office.

23
 De La Salle-College of Saint Benilde CDA-OJT
School of Diplomacy and Governance Post-Training Self-
Consular and Diplomatic Affairs Program Assessment
2544 Taft Ave., Manila Philippines INTERNSHIP

FULL NAME : _____________________________________________ NAME OF HTE: :______________________________________

ID NUMBER : _____________________________________________ LOCAL MODEL UN: ___________________________________
ASSESSMENT PERIOD : ________________________________ INT’L MODEL UN: _____________________________________
NO. OF HRS. RENDERED : ______________________________ IMMERSION PROGRAM: _____________________________

This assessment has been designed to streamline the collection and processing of CDA-OJT-related information generated by
students for future reference. We urge students to provide an honest and objective assessment of their HTEs, and supervisors, and
explain in detail the strengths and limitations of training with the specified HTE. Answers must be type-written using a computer.

Post-Training Self-Assessment: INTERNSHIP

PART 1. Preliminary Information

Internship Applications:
How long did you wait to be How many times were
Waiting Period: admitted into an internship Acceptances: you accepted as intern in
program? an THE?
Which modes of communication How many times were
Mode: did you use to forward your Rejections: your applications
application to HTEs? rejected/ignored?
Agreed no. of
How many hours did you agree to
render, based on your contract? Target HTEs:
hrs.:
Actual no. of
How many hours did you end up What other HTEs did you
rendering? send your application to?
hrs. rendered:
Other information:
Why did you choose this HTE over the other •
institutions you were considering for internship?
What were your initial learnings/realizations •
about the professional world at this stage?
•

PART 2. Profiles

HTE Profile
Affiliated
Company Name: comp(s)/
Parent Comp.:
Year of Founding: Size (estimate):
Why and how was this
HTE born?
What is its primary

mission/goal?


Objectives:





Department/Division/Unit Profile
Assignment:
Where were you Size (estimate):
specifically assigned?
What was your unit •
primarily responsible for?
Functions: •
•
THIS IS ONLY A PREVIEW.
Full version can be downloaded from FB Group.

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 Projects (***Add additional rows if necessary)
OBJECTIVES. Which projects were you involved in and LEARNINGS. What did you learn from this
DATE TIME
what was their purpose? project? Which specifics skills did you hone?





Supervisor Profile
Full Name: Department:
Years in service:
Position: (estimate)
How would you describe
their leadership style based
on the mentorship you
Mentorship:
experienced from them?

Assigned Tasks: (***Add additional rows if necessary)
TASKS. Which goals were laid down for you by your OUTCOME. What was the result of your efforts?
DATE TIME
supervisor?






PART 3. Assessments
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PART 4. Realizations


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 De La Salle-College of Saint Benilde CDA-OJT
School of Diplomacy and Governance Post-Training Self-
Consular and Diplomatic Affairs Program Assessment
2544 Taft Ave., Manila Philippines EXTRA-CURRICULAR ACT.

FULL NAME : _____________________________________________ NAME OF HTE: :________________________________________
ID NUMBER : _____________________________________________ LOCAL MODEL UN: ____________________________________
ASSESSMENT PERIOD : ________________________________ INT’L MODEL UN: ______________________________________
NO. OF HRS. RENDERED : ______________________________ IMMERSION PROGRAM: ______________________________

If you have joined any of the CDA Program’s OJT-accredited programs (i.e. National Model United Nations, Harvard World Model United Nations, Washington DC
Immersion Program, French and Spanish Immersion Programs, and BenildeMUN as Secretariat, Dais or Staff), please fill out the form and attach it to your Post-
Training Self-Assessment for your OJT. Please answer only where applicable.

Post-Training Self-Assessment: Extra-Curricular Activities

ACTIVITY, DURATION,
ADVISER/SUPERVISOR REASON(S) FOR JOINING: CONTRIBUTIONS:
Which activities did you What were your motivations in joining this In what ways did you help make this program more
participate in? When did
they happen/for how program? enriching and memorable for other participants?
long? Who supervised
your participation?
•

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•

•

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•



Name of Activity: ____________________________________________

ASSESSMENT / FEEDBACK
STRENGTHS WEAKENESSES
What makes this program more attractive to students than other programs What are the drawbacks of this program, based on your experience?
being offered by CDA?
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OPPORTUNITIES THREATS
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Name of Activity: ____________________________________________

ASSESSMENT / FEEDBACK
STRENGTHS WEAKENESSES
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SELF-ASSESSMENT / FEEDBACK
OPPORTUNITIES THREATS
How would you better improve your participation in such programs in the Which considerations might make your pursuit of self-improvement more difficult?
future?
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What did you realize about the following upon completion of these programs?

Interpersonal
Relationships:


Work Ethics:




Self:






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DATE

Contact Person
Position
Office Address

Dear _____________________________:

This letter is to certify that *INSERT NAME HERE* (*INSERT ID NUMBER HERE*) is required to
perform ### hours of practicum, in partial fulfillment of the requirements for the degree of
Bachelor of Arts in Consular and Diplomatic Affairs at De La Salle-College of Saint Benilde.

In this regard, please allow the aforementioned student to undergo on-the-job training in your
company/institution for Trimester _ of Academic Year 20__ to 20 ___, which shall last from MONTH-
MONTH YEAR.

The aforementioned student set for deployment is on their last academic term and have undertaken
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Should you have any concerns, you may reach me through telephone no. (63 2) 230-5100 loc.
1751/1765 or e-mail: E-MAIL OF CDA-OJT COORDINATOR to further discuss the details of the
practicum.

Hoping for your consideration.


Sincerely yours,


NAME OF CDA-OJT COORDINATOR
Practicum Coordinator
Consular and Diplomatic Affairs Program
School of Diplomacy and Governance






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Printed copies are available at the CDA Office.

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 MEMORANDUM OF AGREEMENT

by and between

DE LA SALLE-COLLE OF SAINT BENILDE, a tertiary educational institution duly registered and organized under Philippine
laws, with principal address in the Philippines at 2544 Taft Avenue, Malate, Manila, represented in this MOA by MR. GARY G.
ADOR DIONISIO, Chairperson of the Consular and Diplomatic Affairs Program, co-signed by MS. CATHERINE D.
SAMANIEGO, Practicum Coordinator, hereafter referred to as “BENILDE”;

And

NAME OF HOST TRAINING ESTABLISHMENT, a duly registered and recognized CHOOSE OR INDICATE
TYPE/CLASSIFICATION (private company/ non-profit organization/ foreign chamber/ government office) existing under the
laws of the REPUBLIC OF THE PHILIPPINES, with address at Insert Address Here, represented herein by NAME OF
REPRESENTATIVE, its POSITION OF REPRESENTATIVE, and hereafter referred to as the “HOST TRAINING
ESTABLISHMENT”;

Recitals:

A. BENILDE and the HOST TRAINING ESTABLISHMENT promote mutual understanding in providing On-the-Job
Training opportunities to students of the Consular and Diplomatic Affairs Program (hereafter referred to as “CDA”).

B. Through this Memorandum of Agreement (MOA), both BENILDE and the HOST TRAINING ESTABLISHMENT
(collectively referred to as the “Parties”), desire to cooperate and collaborate with one another, to create experiential
learning opportunities for undergraduate students of CDA (hereafter referred to as STUDENT INTERNS), enhance
their understanding of program-relevant industries, and enrich their leadership and management insights through
hands-on activities and mentorship.

C. On these premises, BENILDE and the HOST TRAINING ESTABLISHMENT have agreed as follows:

I. STUDENT INTERNSHIP PROGRAM

This MOA seeks to establish and facilitate opportunities for structure learning and experiential study that will enhance
the academic leadership and management skills of CDA STUDENT INTERNS from BENILDE, through industry-
relevant training activities.

II. EFFECTIVITY AND DURATION OF MOA

2.1 The Parties intend to establish a partnership of cooperation and collaboration for an initial period of one (1) year,
effective from the signing of both parties of this MOA, and shall be deemed terminated upon expiration of said
period without need of any action, judicial or otherwise on the part of the Parties herein (the “Term”). This MOA
may be renewed for an additional period upon the written agreement of the parties under such terms and
conditions as may be acceptable to them, by prior written notice of thirty (30) days before its expiration.

2.2 Either Party may terminate this MOA prior to the specified date of expiration for any cause, by serving a written
notice of termination to the other parties at least seven (7) days prior to the intended date of termination.

2.3 Every academic year within the duration of this period, the HOST TRAINING ESTABLISHMENT shall host CDA
STUDENT INTERNS as trainees at its various facilities to support BENILDE’s Consular and Diplomatic Affairs
On-The-Job Training (hereafter referred to as CDA-OJT) for a maximum duration of Fourteen to Sixteen (14-16)
weeks per term.

2.4 The HOST TRAINING ESTABLISHMENT will also invite BENILDE to participate on its other programs and
activities that are relevant and suited to BENILDE Students.

III. ROLE OF BENILDE

3.1 Brief eligible CDA STUDENT INTERNS prior to deployment to HOST TRAINING ESTABLISHMENTS through
the following: a) Practicum Preparation Seminar Workshop (hereafter referred to as PRACPREP); and b) the
CDA-OJT Orientation (hereafter referred to as CDAO).

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 3.1.1 PRACPREP aims to:
a. Prepare eligible STUDENT INTERNS for transition from the academic to professional world
by conducting tests to help determine their strengths, weaknesses, and interests;
b. Offer valuable insight on preparing standard application requirements such as the Cover
Letter, Curriculum Vitae, among others; and
c. Provide helpful feedback on the strengths and weaknesses of eligible STUDENT INTERNS
through a job interview simulation.

3.1.2 On the other hand, CDAO is designed to:

a. Underline the course objectives, structure, processes, and requirements for eligible
incoming CDA-OJT students;
b. Establish direct communication channels between incoming CDA-OJT Students and the
CDA Practicum Coordinator.
c. Ensure compliance with regulatory policies of the government and other relevant entities.

3.2 Observance with HOST TRAINING ESTABLISHMENT’s policies. BENILDE’s CDA STUDENT INTERNS are
expected to observe the applicable policies of the HOST TRAINING ESTABLISHMENT throughout the duration
of the internship program. The school policies of BENILDE will continue to apply to students throughout the
program.

3.3 Coordination. The CDA Practicum Coordinator shall serve as the primary point of contact between BENILDE
and the HOST TRAINING ESTABLISHMENT. Both CDA STUDENT INTERNS and the HOST TRAINING
ESTABLISHMENT are to communicate concerns and other relevant information through the CDA Practicum
Coordinator.

3.4 Welfare and Safety. BENILDE, in partnership with the HOST TRAINING ESTABLISHMENT, shall help ensure
the welfare of Students by periodically gathering feedback from CDA STUDENT INTERNS; conducting
scheduled On-Site visits to the facilities of the HOST TRAINING ESTABLISHMENT; and exchanging relevant
information with the HOST TRAINING ESTABLISHMENT’s assigned representative.

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IV. ROLE OF HOST TRAINING ESTABLISHMENT

4.1 Training Program. The HOST TRAINING ESTABLISHMENT will collaborate and cooperate with BENILDE in
developing training programs for STUDENT INTERNS. Training Programs must encourage the enhancement
of leadership, management, and communication skills, in line with BENILDE and CDA’s Objectives and Core
Values.

4.2 Mentorship. The HOST TRAINING ESTABLISHMENT shall designate a member to provide mentorship to CDA
STUDENT INTERNS in the form of an open, honest, and objective exchange of feedback; offering advice and
encouragement; and sharing best practices.

4.3 Coordination. The HOST TRAINING ESTABLISHMENT shall appoint a representative to serve as contact person
to exchange relevant information and feedback with BENILDE.

4.3 Welfare and Safety. The HOST TRAINING ESTABLISHMENT shall undertake measures necessary in ensuring
the welfare of CDA STUDENT INTERNS within their premises and during activities (i.e. lunch break, safe work
conditions and environment, work ethics, professionalism).

4.4 Deployments outside of Metro Manila. Should the HOST TRAINING ESTABLISHMENT deem it necessary to
deploy CDA STUDENT INTERNS to areas outside of Metro Manila for an activity or project, the HOST
TRAINING ESTABLISHMENT must notify the Practicum Coordinator at least five (5) days prior to scheduled
departure. Further, under these circumstances, food, transportation, and accommodation costs must be covered
by the HOST TRAINING INSTITUTION.

V. MUTUAL RESPONSIBILITIES OF THE PARTIES

BENILDE and the HOST TRAINING INSTITUTION shall:

5.1 Assign point persons for proper coordination, monitoring and evaluation of programs and activities.

5.2 Create a mechanism for consultations, monitoring and evaluation, with specific timeframes.

5.3 Carry out the respective protocols of both parties to ensure the safety and security of CDA STUDENT INTERNS.

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 5.4 Execute and deliver such further documents and instruments and may take such other actions as may be
reasonably appropriate or required by the Parties in order to carry out the intent and purposes of this MOA.

VI. GENERAL PROVISIONS

6.1 All Parties agree to hold the other free and harmless against any and all claims, damages, demands and/or
liabilities arising out of or in any way caused by or connected with the Parties’ own respective breach or violation
of the obligations, warranties, and terms and conditions, hereunder including claims from third Parties.

Every party acknowledges that the name and goodwill of other Parties will be associated with this MOA and will
thereby exercise of utmost good faith and observe due care and diligence in all its dealings, ensure continuous
compliance with all applicable laws, ordinances, codes, requirements, standard rules and regulations.

6.2 Execution. Each party shall review and approve this MOA, signed by a duly authorized representative(s). This
MOA may be amended only by the mutual agreements of the Parties, in writing.

6.3 Settlement of Disputes. In case of dispute, the Parties agree to exert all efforts to arrive at a mutually acceptable,
amicable resolution.

6.4 Relationship. Nothing in this MOA shall be construed to creating any employment, independent contractor, or
agency relationship between the Parties.

Executed in two (2) original copies, each party acknowledges having received one original copy.

IN WITNESS WHEREOF, the parties hereunto signed this Memorandum of Agreement this _____ day of _______________
2018 in Manila, Philippines.

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DE LA SALLE-COLLEGE OF SAINT BENILDE – NAME OF HOST TRAINING INSTITUTION

CONSULAR AND DIPLOMATIC AFFAIRS PROGRAM

____________________________ ____________________________
DR. GARY G. ADOR DIONISIO NAME OF REPRESENTATIVE
Chairperson Position

_____________ _____________
Date Date

In the presence of:

____________________________ ____________________________
PROF. CATHERINE D. SAMANIEGO NAME OF THE WITNESS
Practicum Coordinator Position

_____________ _____________
Date Date

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