Cross-Company/Inter-company transactions

Several company codes are involved in a cross-company code transaction. In a cross-company

code transaction, the system posts a separate document with its own document number in each
of the company codes.

Individual documents are linked by a common cross-company code number. The system
generates line items automatically (receivables and payables arising between company codes) in
order to balance the debits and credits in each document.

At times one company code makes purchases on behalf of another company code or makes
payment on behalf of another company code. This needs entries to be passed in both company
codes.
If cross company code settings are done, entry in one company code would generate the entry in
the other company code also.
In this example, we have already two company codes 1009 and 1011 in country USA.

1.1 Check whether Doc type SA allows cross

company postings
Via Menus IMG(SPRO)–>Financial Accounting( new) –> Financial Accounting
Global Settings (New) –> Document –> Document Types –> Define
Document types for Entry View
Via Transaction Code OBA7

Select Position button and give Document type SA and press Enter

Make sure Document type SA allows Inter-company postings

1.2 Create Clearing G/L account in both company
codes in FS00
Create below G/L accounts in respective company codes

1.3 Prepare Cross company code Transactions

Via Menus IMG –> Financial Accounting –> General Ledger Accounting–> Business
transactions–> Prepare cross-company code transactions
Via Transaction Code OBYA
 Provide below details and save Click on Save

Note :Alternatively, you can use Customer and vendor Posting Keys and give Inter-company
Customer and Vendor numbers

1.4 Prepare Cross company code for Manual

Payments
Via Menus IMG –>Financial Accounting –>Accounts Receivables and Payables –>
Business transactions–> Outgoing payments –> Manual Outgoing
payments–>Prepare Cross Company code for manual payments
Via Transaction Code OB60
Click on New Entries
Click on Save

1.5 Prepare Cross company code for Automatic

Payments
Via Menus IMG–> Financial Accounting–> Accounts Receivables and Payables–>
Business transactions –> Outgoing payments–> Automatic Outgoing
payments –>Payment method/Bank Selection for Payment Program–>
setup all company codes for payment transactions
Via Transaction Code FBZP

Select company code 1011 (second created Company code) and give below details:

Click on Save

1.6 Post a cross company transaction

Via Menus Accounting –> Financial Accounting–> Accounts Payables –
> Document Entry —-> Invoice
Via Transaction Code FB60
Provide below details
Make sure to use co code 1009 on the header and co code 1011 on the line item.

Select Simulate and then Save

Click on Continue. Cross Company code document is posted.

To Display the cross company Document
Via Menus Accounting à Financial Accounting –> General Ledger–> Documentà
Cross Company code transaction –>Display
Via Transaction Code FBU3

Provide Cross company code document number or select from document list
Press Enter

Other Cross Company transactions i.e. Change/Display Reverse Cross Company document

1.7 Process Manual payment on behalf of other

company code
Via Menus Accounting –> Financial Accounting –> Accounts Payable–> Outgoing
Payment –> Post
Via Transaction Code F-53
Prerequisite: Make sure that there are some open items for a vendor in company code 1011 or
process a vendor invoice in 1011 using FB60/F-43
Go to F-53 and provide the below details

Click on Process Open Items and Select the invoice to be paid

Document–>Simulate–>Save

Note : Alternatively, you can run Automatic Payment Program (F110) as well.

Hope this document helps

Best Regards ,
 Venkat Emani

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Assigned tags

 FIN (Finance)
 SAP ERP
 ;
 accounting
 company
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73 Comments
You must be Logged on to comment or reply to a post.

Former Member

May 25, 2017 at 7:20 pm

Dear Venkat,

Is there a way to copy an intercompany entry that will copy both sides of the entry – not just the intercompany
account.

Example:

Original Entered Data:

Company Code 2004 Account #

 Company Code 1300 Account #

Posted Data:

Company Code 2004 Account #

Company Code 2004 Intercompany Account

Company Code1300 Account #

Company Code 1300 Intercompany Account

Copy Intercompany Transaction:

Company Code 2004 Account #

Company Code 1300 Account #

Thank you!

o Like(0)

Austin Steyn

May 26, 2017 at 11:38 am

Hi,

Thank you for the informative inter-company document. It covers all aspects except New G/L. From a CO
perspective could you explain the approach that is used to derive the Profit center for the Invoice Scenario that
you described?

The basic concept is that the Profit center used ‘(default from Cost Center) is extended across both company
codes, but what if each company code used independent profit centers? Is partner profit center used?
Substitution, CO derivation? Which is the best solution? How is this handled?

Many thanks!

o Like(0)
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Former Member

June 21, 2017 at 7:10 pm

thanks for the informative information.

But how do ensure that both items are cleared suing automatic payment.

o Like(0)

Muhammad Arif Billah

October 30, 2017 at 3:46 am

Hi,

Very informative.

But, what if the New GL is active?

How do we handle this in CO.

Br,