GovMail_Template_Guidelines

*READ THE GUIDELINES BEFORE FILLING UP THE TEMPLATE

1) Required
Display Name 2) Formula is provided but not necessarily to be used; may use own preferred display
name
3) Use proper capitalization
1) Required
First Name 2) Use proper capitalization
3) Input in this column will reflect on the "Display Name" column
1) Required
Middle Initial 2) Do not include 'dot'
3) Input in this column will reflect on the "Display Name" column
1) Required
Surname 2) Use proper capitalization
3) Input in this column will reflect on the "Display Name" column
1) Required
Email Address
2) Required format: firstname.surname@domain eg. juan.delacruz@gov.ph
1) Required
Position 2) Position based on CSC, NOT agency function
3) Do not abbreviate position name
1) Nice to have but not required
Address
2) May use agency address
1) Required
CSC Level (1-3) 2) For comparison to CSC level listing
3) Numerical input only
1) Nice to have but not required
Initial Password
2) GovMail team may generate random-string passwords if preferred

Scroll down the sheet to view below

1) Required
Domain 2) Agency must own the domain name
3) Agency must handle application of domain name if not existing
4) Agency must handle modification of MX record
1) Required
Organization
2) Do not abbreviate
1) Required
Administrator
2) It is recommended that this personnel is from HR or MIS
1) Not required
Alternate Administrator
2) It is recommended that this personnel is from HR or MIS

* NON-COMPLIANT FORMS WILL BE RETURNED

* HR HEAD SIGNATURE IS REQUIRED TO CERTIFY ALL ENTRIES ARE TRUE AND CORRECT

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 Display Name First Name Middle Initial Surname Email Address Position

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Address CSC Level (1-3) Initial Password
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Domain:
Organization:
Administrator:
Alternate Administrator:

Prepared by: Verified true and correct:

Name Name
Position HR Officer