A.

PROJECT NAME

Self - Assessment Survey

B. PROJECT DETAILS

1. Brief Description of Project

This project involves the actual fill-up of qualified Police Senior

Superintendent and Police Superintendent for Table of Organization position.

2. What are the specific needs, issues or problems being addressed by the
project?

The project is aimed to address the challenge of effective scorecard management

through accurate and timely reporting of accomplishments vis-à-vis targets, as well as
effective organizational alignment for the 170,000-strong (and still growing) PNP organization
through the established accountability system.

It is envisioned to provide the PNP executives real-time and accurate data for improved
executive insight and decision-making.

3. What are the Unit Scorecard Objectives supported by this project?

In the CPSM scorecard, this project is under the Process Excellence Objectives “Ensure
Effective Scorecard Management” and “Ensure Organizational Alignment”

4. Is this project part of a larger PNP program? Describe.

This project is under the umbrella of a larger PNP P.A.T.R.O.L. Plan 2030, the PNP’s
strategic agenda for transformation based on Executive Order No. 571.

5. What are the outputs of the project? (Contribution to Lead Measures)

 The outputs and deliverables are as follows:

a. Development of Information System

b. Training of users and systems administrator
c. Monitoring and tracking of the scorecard submission
d. Systems and network administration

6. What are the expected outcomes? (Contribution to Lag Measures)

a. To consolidate the entire PNP scorecard from individual scorecard of PNP

personnel up to the scorecard of units/offices in a fast, cost-efficient, reliable
and effective monitoring and evaluation.
b. To interpret and evaluate the PNP’s overall performance vis-à-vis targets set
in the PNP scorecard and support in the decision making of the Command
Group.
c. To establish an effective monitoring tool to track unit performance and the
PNP Scorecard.
d. To support the requirements for the Institutionalization status of the PNP
P.A.T.R.O.L. PLAN 2030.
e. To create a service model for other government and non-government
agencies.

7. What is the expected impact? (Contribution to Unit Vision)

The expected impact of this project is in line with the mission/vision statement of the
PNP P.A.T.R.O.L Plan 2030, for the attainment of a safer place to live, work and do business.

8. What will be the implication/s if the project is not implemented?

This project is an integral and priority project under the P.A.T.R.O.L. Plan 2030. If it is
not implemented, the scorecard system will suffer from several issues such as a. inaccurate
or late reporting of data, b. unclear accountabilities from individual scorecards to the agency
scorecard, and inefficient paper-based maintenance of scorecards.

9. What are possible risks or challenges that may be encountered in

implementing the project?

The following problems and issues are expected during implementation:

 Internet and Network Connectivity

 Turn-over rate of personnel designated in the PSMUs and TWGs
 The following interventions are proposed:
 Development of alternative mobile application that can be connected upon
availability of internet connection and installation of the same information
system through local hosting.
 Formal activation and organization of the PSMUs pursuant to the issued
NAPOLCOM resolution.
 Continuous training of personnel to act as systems administrator

PROJECT DETAILS (Activities, Schedule and Budget)

Please see attached Gantt Chart

PROJECT TEAM AND PARTNERS

PROJECT TEAM

Designation Rank/Name Tasks

Project Manager PCI MA. ANGELA M. SALAYA

Asst. Project
Manager

Member
Member

Member

PROJECT PARTNERS

Name Contribution

DICTM Consultation on IT Matters

ITMS

PROJECT ACCOMPLISHMENTS
A. Monitoring (Outputs, deliveries and schedules)
Month of July 2016

1. What project deliverables were accomplished? (Specific outputs/activities)

a. ______ personnel from the different PNP units registered in the system.

2. What was not accomplished vis-à-vis the schedule?

3. What are the success factors (if on schedule) or the gaps (if behind schedule)
encountered?

B. Evaluation (Relevance, effectiveness and efficiency in attaining outputs, projected

outcomes and projected impacts)
Evaluation for the period _________________ (either semestral or annual)

1. Is the project on schedule? Elaborate the specific components.

2. For the period covered, what components were implemented right and what are the
success factors
3. For the period covered, what components were not implemented/partially
implemented and what are the gaps?
4. Are the outputs driving intended outcomes? If not, what are the possible causes for
the disconnect and what are needed interventions?
5. Are the project team (and partners) fully functioning or are changes needed? Were
task assignments followed?
6. Was the budget adequate and released on time? Elaborate.
7. Are logistics adequate? Elaborate details.
8. Is the project still relevant or does it need to be closed or upgraded?
9. Recommendations