Room Reservation Guidelines

Learning and Development – Room Reservation

CREATED: July 2016

LAST REVISED: October 2017
VERSION: 2.0
This document applies to all employees of Alorica, Inc. as well as any subsidiaries or affiliated entities of the respective
companies, each of which is a separate legal entity, (as applicable, the “Company”).
TABLE OF CONTENTS
PURPOSE .............................................................................................................................................. 3
SCOPE ................................................................................................................................................... 3
1 RESERVATION PROCESS ................................................................................................................ 3
1.1 Reserving a Room ...............................................................................................................3
1.2 Reaching out to your POC ....................................................................................................3
1.2 Scheduling a Request ..........................................................................................................3
2 FAIR USE ............................................................................................................................................ 4
2.1 Prioritizing Reservations ......................................................................................................4
2.2 Recurring Reservations........................................................................................................4
2.3 Negotiating Conflicts ...........................................................................................................5
2.4 Limiting Factors...................................................................................................................5
2.5 Cancelling Reservations .......................................................................................................5
3 RESOURCES AND OTHER APPROVALS......................................................................................... 6
3.1 IT Compatibility Guide .........................................................................................................6
3.2 Room Reservation POCs ......................................................................................................7
3.3 Locked Rooms .....................................................................................................................9
3.4 Naming Convention and Shortcuts.......................................................................................9
HOUSE RULES .....................................................................................................................................11
APPROVAL HISTORY ..........................................................................................................................11
REVIEW POLICY ..................................................................................................................................11

This document contains information that is confidential and privileged.

Any unauthorized disclosure, use, distribution, or reproduction of it is prohibited.
PURPOSE
This document outlines the guidelines for reserving rooms in Learners Guild Rooms
https://learnersguildrooms.yarooms.com.

SCOPE
The room reservation application is maintained by the Learning and Development – Room Reservation team
(RR). All questions and concerns must be directed through LearningandDevelopment-
RoomReservation@alorica.com.

1 RESERVATION PROCESS
1.1 Reserving a Room
Reservations must be requested through the YArooms web service at Learners Guild Rooms
http://learnersguildrooms.yarooms.com.

1.2 Reaching out to your POC

Reservations can only be submitted by a designated point-of-contact (POC) from each site and
program/department.
 Requesters should reach out to their program/department POCs to submit reservations.
 In the absence of a POC, reservations may be requested through LearningandDevelopment-
RoomReservation@alorica.com.
 Your program or department can request to have a POC assigned by reaching out to RR.
 The Room Reservation team has weekends off.

1.2 Scheduling a Request

Reservations must be made at least 24-72 hours prior to the class/meeting.
 EARLY RESERVATIONS may only be submitted as early as the 45-days before the reservation date. For
example, a reservation on February 14 can only be submitted on/after January 1.
 As an exception, New Hire QuEST and New Hire Product Specific Training reservations may be
submitted as early as, but no more than, 90 days before the class start date. For example, a class in
April may be reserved as early as January of the same year.
 LAST-MINUTE RESERVATIONS. In the event of an immediate need for a room, users may use a room
provided there are no conflicting approved reservations. POCs must still submit the request in
Learners Guild Rooms for documentation.
o Read-only credentials for YArooms are posted on venue doors. All are encouraged to log in
and check availability before using a room.
 Rooms can only be reserved for a maximum of 9 hours per day. Reservations that exceed the 9-hour
hoop will be approved on a case-to-case basis.

This document contains information that is confidential and privileged.

Any unauthorized disclosure, use, distribution, or reproduction of it is prohibited.
2 FAIR USE
2.1 Prioritizing Reservations
Reservation requests in queue are evaluated according to priority levels. Requests of equal priority levels will
be evaluated on a first come, first served basis.

Level Activity
1 New Hire Product Specific Training (PST)

2 New Hire QuEST

Product Specific Training
3
(e.g., Up-training, conversion classes, SET)
4 Learners Guild Classes

5 Client and Executive Visits (see 2.1.b.)

6 Other Meetings

a. Reservations for New Hire Product Specific Training (PST) and New Hire QuEST (QuEST) require
that they be included in the ALORICA Recruitment Ramp Plan prior to approval. You can reach
out to Odette Dequito Odessa.Dequito@alorica.com if you have questions or concerns regarding
the ALORICA Recruitment Ramp Plan. Including the Taleo Requisition number in the description
would help facilitate the process.
b. Client and Executive visits override all affected conference room reservations. This provision is
limited to accommodating activities related to a client or executive visit. In-house clients (i.e.,
clients working within Alorica facilities) may not use conference rooms as offices. This is for strict
compliance.
c. BOARDROOMS: A minimum number of 6 participants are required for the approval of
reservations. Please include the number of participants when making requests. Reservations that
do not meet the minimum number will be approved on a case-to-case basis.

2.2 Recurring Reservations

Recurring reservations follow the same guidelines as indicated in 1.2. Only a maximum of one month would be
permitted to ensure fair use.
a. EXTENSIONS: extensions can be made 15 days before the end of the recurrence.
b. Requests for Training Rooms to be converted to Production spaces have to be validated by
Workforce first. Please secure validation by emailing Robbie Quitoriano
RobertJoseph.Quitoriano@alorica.com and/or Troy Angeles PatrickTroy.Angeles@alorica.com.
After securing validation from WF, please secure approvals from your program’s VP and Irene
Tan Irene.Tan@alorica.com.
c. As an exception, recurrences for New Hire Product Specific Training may reserve the entire
duration of product training (e.g. product training to ABAY).

This document contains information that is confidential and privileged.

Any unauthorized disclosure, use, distribution, or reproduction of it is prohibited.
2.3 Negotiating Conflicts
In the event of a schedule conflict with an existing reservation, it is the responsibility of the requesting POC to
negotiate with the affected POC. Any adjustment of schedules must be facilitated through Learners Guild
Rooms or through LearningandDevelopment-RoomReservation@alorica.com.
a. Switching of approved reservations must be facilitated online through Learners Guild Rooms.
Accountability of rooms will be based on the approved reservations reflected in Learners Guild
Rooms, not on actual room usage.
b. Please loop in the Room Reservations distro for any internal discussions or agreements that you
may have regarding room reservations. While we encourage offline conversations and working
together, we'd appreciate an early heads up so that we may have context on how to mediate,
should a need arise.

2.4 Limiting Factors

Certain conditions affect the availability of rooms. Consider the following limitations prior to submitting a
request
A. OWNED ROOMS (OR)
a. Rooms exclusive to a program/department in compliance to a Statement of Work (SoW)
requirement. Before a room a can be locked, please provide Learning and Development with a
copy/screenshot of the details where it is indicated that a training room is contractually locked.
b. Rooms converted to a production space. (Please see 2.2.b.)
c. Rooms to be locked but do not fall under “a” or “b”: approval must be obtained from Dan
Nacarato and Irene Tan
B. EXECUTIVE ROOMS (ER)
Conference rooms primarily allocated for client and executive visits. Reservations may still be made,
but are subject for approval by the following owners. The Room Reservation team will take care of
securing approvals.

Room Site Approver Notes

Submit request through LG Rooms. Pau
12F Boardroom Centris Pau Cruz
will approve online.
Send an email with Roy's approval and
3F Conference Room Davao Roy Sy
submit the requests online.
Send an email with Eliza’s approval and
Bong’s Conf Room Alorica Center Eliza Melendres
submit the requests online.
8F / 7F Conference Submit request through LG Rooms. Jhester
Fort Bonifacio Jhester Eusebio
Rooms will approve online.

2.5 Cancelling Reservations

Cancellations of approved reservations must be facilitated in Learners Guild Rooms to open the room(s) for
other reservations. For the cancellation of pending requests, please email LearningandDevelopment-
RoomReservation@alorica.com.
 Any reservation request that do not meet the above guidelines will be declined outright.

This document contains information that is confidential and privileged.

Any unauthorized disclosure, use, distribution, or reproduction of it is prohibited.
3 RESOURCES AND OTHER APPROVALS
It is the responsibility of the requester to secure resources and other approvals related to the use of the
reserved room(s).
A. IT configuration changes (e.g., VLAN) are requested from the site IT department.
a. Requester must reach out to IT to identify the current configuration of the desired room(s)
before submitting a request.
b. Requester must confirm system compatibility with IT. As a reference, a compatibility guide is
provided below.
c. If changes are required, requester must submit a change request in ServiceNow two weeks
before the start date of the class.
B. Projectors and other multimedia equipment (e.g., speakers, microphones) are requested from the site IT
department.
C. Additional tables and/or chairs are requested from the site Facilities department.
D. Bringing in of food and drinks require the approval of the site Facilities department

3.1 IT Compatibility Guide

Cubao
Configured For: Horizon ESI Tunstall TWC Pubs
Humana Humana Humana Humana SF Chronicle
Pitney Bowes Pitney Bowes Pitney Bowes Seattle Times
SXM W. Post
Can share with: T-Mobile Humana
SF Chronicle Pitney Bowes
Seattle Times SXM
W. Post T-Mobile

Pitney
Configured For: SXM Humana T-Mobile
Bowes
Humana SF Chronicle SF Chronicle SF Chronicle
Seattle Times Seattle Times Seattle Times
W. Post W. Post W. Post
Can share with:
Humana Pitney Bowes Pitney Bowes

Pitney Bowes SXM SXM

T-Mobile T-Mobile

Northgate
Configured For: Anthem Humana ESI Walmart Horizon
Humana
Can share with: None None None None
Walmart

This document contains information that is confidential and privileged.

Any unauthorized disclosure, use, distribution, or reproduction of it is prohibited.
3.2 Room Reservation POCs

Location Name Email Program

ALC Eileen Isabel Barbosa Eileenisabel.Barbosa@Alorica.Com T-Mobile Finacial Care
ALC Eliza Melendres Eliza.Melendres@Alorica.Com EA - Bong
ALC Jeffrey Sek jeffrey.sek@alorica.com Recruitment
ALC John Cyril Asis JohnCyril.Asis@alorica.com GBS Recruitment
ALC Julius Buendia Juliusjourdan.Buendia@Alorica.Com Amazon
ALC Kristhine Alamar Kristhine.Alamar@Alorica.Com AT&T
ALC Krysha Camille Malabanan Kryshacamille.Malabanan@Alorica.Com EA - Albert
ALC Maria Rowena Mangibin Mariarowena.Mangibin@Alorica.Com Paypal
ALC Mark Jefferson Mallari Markjefferson.Mallari@Alorica.Com T-Mobile Finacial Care
ALP Andrea Delos Santos Andrea.Delossantos@Alorica.Com Amazon Seller Support
ALP April Sunga April.Sunga@Alorica.Com AT&T
ALP Charis Paula Cabueños Charispaula.Cabuenos@Alorica.Com IOLO; AMTRAN; ASR; GF; CB; FTD
ALP Emilyne Cortez Emilyne.Cortez@Alorica.Com IOLO; AMTRAN; ASR; GF; CB; FTD
ALP Emmanuel Reginaldo Emmanuel.Reginaldo@alorica.com Tile
ALP Jealanie Tupas Jealanie.Tupas@Alorica.Com DirectTV
ALP Joyce Manalansan Joyce.Manalansan@Alorica.Com Recruitment
ALP Stephen Michael "Mikey" Reyes Stephenmichael.Reyes@Alorica.Com Recruitment
CEB Ivor Noel Momongan IvorNoel.Momongan@alorica.com AT&T
CEB Ramon Musni Ramon.Musni@alorica.com Workforce (Alphaland and Cebu)
CEB Sunday Dawn Sienes SundayDawn.Sienes@alorica.com AT&T
CEN Abigail Pangilinan-Aquino Abigail.Aquino@Alorica.Com Vinay's Team
CEN Alexis Pauline Cruz Alexispauline.Cruz@Alorica.Com Admin
CEN Anna Paula Soriano Annapaula.Soriano@Alorica.Com ARL
CEN Carla Penaredondo Carla.Penaredondo@Alorica.Com Credit One Collections
CEN Casheena Orbase Casheenadarrell.Orbase@Alorica.Com Barclay Card US
CEN Ciara Castillo Ciaramarie.Castillo@Alorica.Com Largo / Scuba
CEN Darwin Cruz Darwin.Cruz@Alorica.Com Security
CEN Diadem Ignacio Diadem.Ignacio@Alorica.Com Quality Assurance
CEN Franz Joseph Palaje FranzJoseph.Palaje@alorica.com GBS HR Organizational Performance
CEN Grace Sumulong Grace.Sumulong@Alorica.Com HRIS
CEN Jim Miller Gaerlan JimMiller.Gaerlan@alorica.com T-Mobile
CEN Joann Almacen Joann.Almacen@Alorica.Com Corporate HR
CEN Jose Mendoza Jr Jose.Mendoza@alorica.com Admin
CEN Joy Manimbo Joyritchie.Manimbo@Alorica.Com EA - Jamea
CEN Joyce Nilda Interior JoyceNilda.Interior@alorica.com Admin
CEN Juan Miguel Enriquez Juanmiguel.Enriquez@Alorica.Com Sprint Inbound Sales
CEN Lara Tanya Albaran-Aldana Laratanya.Aldana@Alorica.Com Synchrony Financial
CEN Marc-Joseph Moroño Marc-Joseph.Morono@Alorica.Com Credit One Collections
CEN Mickey Espino Mickey.Espino@Alorica.Com HRSD
CEN Mier Corrales Cdexter@Ups.Com UPS
CEN Philip Asmiralde Philip.Asmiralde@Alorica.Com EOS Healthcare
CEN Raymond Almeda Raymond.Almeda@Alorica.Com Dell
CEN Reya Vanzuela Reyavanessa.Vanzuela@Alorica.Com T-Mobile
CEN Ronnie Cervantes Ronnie.Cervantes@Alorica.Com Facilities
CEN Roselyn Macawile Roselyn.Macawile@Alorica.Com Business Process Improvement
CEN Ryan Ocampo Ryanreinier.Ocampo@Alorica.Com SCFS
CEN Shyrel Berina Shyrel.Berina@Alorica.Com IT Strategy
CEN Tj Navarro Timothyjoseph.Navarro@Alorica.Com Credit One Collections
CLK Joynie David Joynie.David@Alorica.Com T-Mobile
CLK Kirk Balmonte Balmontekirk@Ups.Com UPS
CUB Alex Calixton Alex.Calixton@Alorica.Com Horizon
CUB Alexis Siozon Alexiskatrina.Siozon@Alorica.Com HSPS
CUB Anna Santos Fatima.Santos@Alorica.Com SiriusXM
CUB Cecile Sosing Cecile.Sosing@Alorica.Com Procurement
CUB Charmaye Ramirez Charmaye.Ramirez@Alorica.Com Recruitment
CUB Christoper Jeorge Creencia Christoperjeorge.Creencia@Alorica.Com T-Mobile
CUB Erika Schields Erika.Schields@Alorica.Com Pubs
CUB Francisco Reyes Francisco.Reyes@Alorica.Com Workforce
CUB Fritzgerdan Malit Fritzgerdan.Malit@Alorica.Com Spectrum
CUB Jeselle Kiroquero Jeselle.Kiroquero@Alorica.Com Pitney Bowes
CUB Mary Hazel Frencillo Maryhazel.Frencillo@Alorica.Com IT Support

This document contains information that is confidential and privileged.

Any unauthorized disclosure, use, distribution, or reproduction of it is prohibited.
CUB Nino Ganac Ninoheni.Ganac@Alorica.Com ESI
CUB Raphael Ayllon Raphaelbenjamin.Ayllon@Alorica.Com Spectrum / Dell
CUB Rea Joy Pecundo Reajoy.Pecundo@Alorica.Com Hiring and Retention
CUB Thomas Malilay Thomas.Malilay@Alorica.Com Tunstall
CYB Cherry Arceo Cherry.Arceo@alorica.com Barclay Card US
CYB Liezlda Cummings lc949u@abs.att-mail.com AT&T
CYB Ralph Emmanuelle Estrellado re411u@abs.att-mail.com AT&T
DVO Kathrina Dela Cruz Kathrina.DelaCruz@alorica.com ESI
DVO Katreena Dasigan Katreena.Dasigan@alorica.com Lyft
DVO Marius Dexter Sagana Mariusdexter.Sagana@Alorica.Com Lyft
DVO Rey Velasco Rey.Velasco@Alorica.Com T-Mobile
EXP Allen Cruz Allen.Cruz@Alorica.Com SiriusXM
EXP Ann Sheryl Achay Annsheryl.Achay@Alorica.Com Comdata / SVS
EXP Arien Kane Sison Arienkane.Sison@Alorica.Com UHC
EXP Daniel Nunez Daniel.R.Nunez@Alorica.Com Comcast
EXP Dhasi Lou Carranza DhasiLou.Carranza@alorica.com UHC, UHG
EXP Flordeliza Espiritu Flordeliza.Espiritu@Alorica.Com Human Resources
EXP John Paul Reyes Johnpaul.Reyes@Alorica.Com Comcast
EXP Joyce Maglinao Joyce.Maglinao@Alorica.Com Comcast
EXP Kae Tolentino Corren.S.Tolentino@Alorica.Com Comcast / UHC
EXP Katherine Gali Katherine.Gali@Alorica.Com AT&T
EXP Lui Salcedo Lui.Salcedo@Alorica.Com Recruitment
EXP Marjorie Tan Marjorie.Tan@Alorica.Com Exportbank
EXP Mellanie Lazatin Mellanie.Lazatin@Alorica.Com Halo
EXP Myrna Ramos Myrna.Ramos@Alorica.Com Citi
EXP Nirea Butalon Nirea.Butalon@Alorica.Com UHGW
EXP Patrick Adena Patrickjoseph.Adena@Alorica.Com CEA
EXP Ric Mutuc Ric.Mutuc@Alorica.Com Recruitment
EXP Shery Anne Cabuniag Sheryanne.B.Cabuniag@Alorica.Com Comcast / SXM
FRT Glyza Perez Glyza.Perez@Alorica.Com Walmart Bank
FRT Imelda Lim Imelda.Lim@Alorica.Com GBS
FRT Jhester Eusebio Jhester.Eusebio@alorica.com GBS
FRT Joel Dayawon Joel.Dayawon@Alorica.Com AR Recorvery
FRT Leonardo Navasca Leonardo.Navasca@Alorica.Com Client Accounting
FRT Marie Candice Cruz Mariecandice.Cruz@Alorica.Com UPS
FRT Mark Balines Mark.Balines@Alorica.Com AP Global
FRT Mark Joseph Rendon Markjoseph.Rendon@Alorica.Com CBELL
FRT Mary Ann Hernandez Maryann.Hernandez@Alorica.Com SBC
FRT Roselei Menel Amoranto Roseleimenel.Amoranto@Alorica.Com Walmart
FRT Ryan Pecardal Ryan.Pecardal@alorica.com ASDA
FRT Senjamir Joseph Pableo SenjamirJoseph.Pableo@alorica.com GBS
LAO Lynell Badillo Lynell.Badillo@alorica.com TMO
LAO Mich Madlansacay Michelleivy.Madlansacay@Alorica.Com ANTM
LAO Raymund Balhin Raymund.Balhin@Alorica.Com SFC
LAO Remson Buenaventura Remson.Buenaventura@Alorica.Com TMO
LIP Maryanne Aguila Maryanne.Aguila@Alorica.Com MACYS
LIP Jen Lopez Jennifer.Lopez@Alorica.Com Admin
LIP Lucila Montealto Lucila.Montealto@Alorica.Com Admin
LIP Reginald Arevalo Reginald.Arevalo@alorica.com Comcast
MEZ Kat Lim Catherine.Lim@Alorica.Com Mclatchy
MEZ Mary Joyce Pabilonia Maryjoyce.Pabilonia@Alorica.Com Amazon
MEZ Mary Lynne Basas Marylynne.Basas@Alorica.Com Anthem
MGL Allaine Manansala Allaine.Manansala@Alorica.Com Asda
MGL Charmaine Dulce Charmaine.Dulce@Alorica.Com SiriusXM
MGL Maria Teresa Delos Santos Mariateresa.Delossantos@Alorica.Com Admin
MKN Bien Batang Bienvirgilio.Batang@Alorica.Com Amazon
MKN Jhoana Peralta Jhoannaveronica.Peralta@Alorica.Com American Express
MKN Josera Sardinola Josera.Sardinola@Alorica.Com CHL / EZPay
MKN Mona Riza Aquino Monariza.Aquino@Alorica.Com 6PM
NGT John Christopher Ramirez Johnchristopher.Ramirez@Alorica.Com CVS
NGT John Paul Basco Johnpaul.Basco@Alorica.Com Athem
NGT Tracelyn Gipan Tracelyn.Gipan@Alorica.Com Admin

This document contains information that is confidential and privileged.

Any unauthorized disclosure, use, distribution, or reproduction of it is prohibited.
3.3 Locked Rooms

Site Room Account Site Room Account

ALC 07F TR1 Paypal LAO 03F TR2 AMZ
ALC 07F TR2 Paypal MEZ 02F TR2 AMZ
ALC 08F TR1 AMZ MEZ 02F TR3 AMZ
ALC 08F TR2 AMZ - SS MEZ 02F TR4 AMZ
ALC 09F TR1 AMZ MGL 06F TR ASD
ALC 09F TR2 AMZ MGL 07F TR SXM
ALC 09F TR3 AMZ MGL 08F TR SXM
CEN 06F TR3 LRG/SCB MGL 09F TR ASD
CEN 17F TR LRG/SCB MGL 10F TR SXM
CEN 18F TR BCUS MGL 11F TR Walmart
CEN 19F TR BCUS MKN 02F TR1 AMZ
CEN 20F TR LRG/SCB MKN 02F TR2 AMZ
CEN 21F TR LRG/SCB MKN 02F TR3 AMZ
CLK BC4 Courage UPS ALC 11F TR1 AMZ
CLK BC4 Integrity UPS ALC 11F TR2 AMZ
CLK BC4 Ownership TMO ALC 11F TR3 AMZ
CLK BC5 Android TMO ALC 12F TR1 AMZ
CLK BC5 Innovation TMO ALC 12F TR2 AMZ
CLK BC5 T-Community TMO ALC 12F TR3 AMZ
LAO 03F TR1 AMZ

3.4 Naming Convention and Shortcuts

Request Type Meeting Title Description

Meeting Generic [Add a Title] Add a Description
Meeting Client Visit [Program Shortcut] Client Visit Add a Description
Production Space [Program Shortcut] Operations Name of Approver/s
Training Other [Program Shortcut] [Title / Course Title] Up-Training / Learners Guild
Training Product PT [Program Shortcut] [Wave #] Add a Description (Taleo #)
Training QuEST Q [Program Shortcut] [Wave #] Add a Description (Taleo #)

This document contains information that is confidential and privileged.

Any unauthorized disclosure, use, distribution, or reproduction of it is prohibited.
Program Shortcut Program Shortcut
6PM 6PM Halo HALO
Amazon AMZ Henry Schein (HSPS) HSPS
American Express AMEX Horizon HZN
AmTran AMTRAN IOLO IOLO
Anthem ANT Largo/Scuba LRG/SCB
Asda UK ASDA Lyft LYFT
Assurant ASR Macy's MACYS
AT&T ATT Manila Healthcare EOS EOS
AT&T Direct Sales ATT DS McClatchy MCC
Barclays Collections BCFC The Washington Post TWP
Barclays Customer Care BCUS NCO Financial Australia ARL
BDO BDO Pacificare PACC
Caesars CEA Pitney Bowes PB
Cincinnati Bell CBELL San Francisco Chronicle SFC
Citibank CITI Security Bank Card SBC
College Board CB Sirius XM SXM
Comcast Customer Care CCUS Spectrum SPEC
Comcast Technical Support CCTS Sprint 1st Party SCFS
Comcast West CCW Sprint Sales SPIB
Comdata CDATA SVS SVS
Credit One Collections CCOL T-Mobile TMO
Credit One Customer Service COCS T-Mobile Outsourcing TMO FC
Credit One Express Pay COEP UHC M&R UHC
CVS CVS UPS UPS
Dell DELL WageWorks WW
EPALS Eligibility EPALS Walmart WM
ESI ESI Walmart Bank WBANK
FTD FTD Seattle Times Circulation STC
Synchrony Financial SYN Instructional Design and Development IDD
Global Fit GF
*If your program isn’t listed, please email Room Reservation with your program name and your preferred program shortcut.

Site Shortcut Site Shortcut

Alorica Center (MJ Plaza) ALC Exportbank EXP
Alphaland ALP Fort FRT
Cebu CEB Laoag / San Nicolas LAO
Centris CEN Lipa LIP
Clark CLK Mezza MEZ
Cubao CUB Madrigal MGL
Cybergate CYB Marikina MKN
Davao DVO Northgate NGT

This document contains information that is confidential and privileged.

Any unauthorized disclosure, use, distribution, or reproduction of it is prohibited.
HOUSE RULES
These guidelines ensure proper monitoring and use of Alorica shared resources.

TRAINING ROOM & CONFERENCE ROOM HOUSE RULES

1. Rooms must be properly reserved through your program’s or department’s room reservation POC, or through the
Learning and Development - Room Reservation team. Room occupants will be asked to arrive and vacate the rooms
promptly and as reserved. Walk-in occupants will be asked to vacate the room if it is reserved by others.

2. Requester must log in to the TR/conference room log book located at the guard’s podiums. If a requester borrows a
projector, projector screen, or remote control, this must be logged into the borrower’s log book. Log books are
kept for tracking purposes.

3. Employees and visitors should wear their ID/proximity card at all times.

4. Professionalism and proper decorum should be demonstrated at all times.

5. Employees are not allowed to remove/transfer any item/property from the room.

6. The occupants of the room are responsible for the equipment, furniture, and physical space during the assigned
time.

7. Food and Drink:

 Food is not allowed inside training rooms, only drinks in transparent spill-proof containers.
 Food and drinks are allowed in conference rooms but would need prior approval from the Facilities team.

8. Clean as you go.

 All confidential documents, training materials, or garbage that the users brought in should be properly
disposed.
 If food is consumed in the conference room, it must be removed from the room and properly disposed.

9. Furniture and equipment must be returned to its original set-up.

10. Quit all programs and applications, log off the computer before leaving the room.

11. Turn off the television, projector, amplifier, and lights before leaving the room (this includes lunch time).

12. Only the following materials are allowed when temporarily sticking paper or decorations to the walls: masking tape,
Magic Tape, or any other adhesive that doesn’t leave any residue.

APPROVAL HISTORY
APPROVED BY ACTION APPROVAL DATE
Mark Eric Quijano Approved August 11, 2017
Irene Tan Approved August 14, 2017

REVIEW POLICY
This document must be reviewed annually at a minimum or following any changes for relevance. All
modifications must have approval from Irene Tan. This policy must be reviewed annually for relevance,
however, as our business plan evolves so must this document to reflect all changes that may place. All policy
changes will reflect compliance with all government and industry regulations, as well as agreeable client
safeguards.

This document contains information that is confidential and privileged.

Any unauthorized disclosure, use, distribution, or reproduction of it is prohibited.