Exporting the NDA 2016-2017 report from EMIS Web

Exporting data for the National Diabetes Audit 2016-2017 – EMIS Web Guidance

Locating the EMIS Web National Diabetes Audit Running the EMIS Web Report for 2016-17 National Diabetes Audit
Once you have selected the National Diabetes Audit 2016-17 folder
2016-17 Report click on Run

The report will be deployed by EMIS overnight on Tuesday 13th

June and will be available to all practices on or after 9am
Wednesday 14th June. Any version before this date is incorrect
and you will need to re-run and submit your new files.

To locate the report ready for submission, follow these steps:

 Go to EMIS BALL > REPORTING > Population

reporting

 Open the EMIS LIBRARY reports section

 Select EMIS Clinical Utilities

 Select National Diabetes Audit

 Select National Diabetes Audit 2016-17

Please note the report location can be different depending on

the version of EMIS. If you have any issues finding your Follow the steps in this guidance to export and save your csv files
report in your EMIS library then please contact the EMIS
ready to upload to data landing.
Support team who will assist you.

Exporting the NDA 2016-2017 report from EMIS Web v1.4

 Exporting the NDA 2016-2017 report from EMIS Web

Exporting the 2016-17 National Diabetes Audit report The box below will appear, please select csv format and tick Replicate
When the reports have run, Click on the 2016-17 National Diabetes Audit on the patient Details for each item then click OK. Do not tick any other boxes.
right hand side and click View Results

You need to do this in order for the file to export the data if you fail to view
results the file will be empty.

Saving Your Report

Once you have viewed results you will need to export the report ready for You will now be asked to save your file to your computer
submission, click Export

Save the file – please use a filename in the format of your PracticeCode and
reference to File1, E.g. P12345_File1

If you wish to open and look at the file before submitting the data, you can do
this but please use notepad or excel. Do not save the file on closing (even as
a .CSV) as this will corrupt the date fields within the extract.

Exporting the NDA 2016-2017 report from EMIS Web v1.4

 Exporting the NDA 2016-2017 report from EMIS Web

Exporting the All BP Readings Report The below box will appear, please select csv format and tick Replicate
patient Details for each item then click OK. Do not tick any other boxes.
Click on the All BP readings Report on the right hand side and click View
Results

You need to do this in order for the file to export the data if you fail to view
results the file will be empty.

Saving Your Report

You will now be asked to save your file to your computer

Once you have viewed results you will need to export the report ready for
submission, click Export
Save the file – please use a filename in the format of your PracticeCode and
reference to Blood Pressure, E.g. P12345_BloodPressure

If you wish to open and look at the file before submitting the data, you can do
this but please use notepad or excel. Do not save the file on closing (even as a
.CSV) as this will corrupt the date fields within the extract.

Exporting the NDA 2016-2017 report from EMIS Web v1.4

 Exporting the NDA 2016-2017 report from EMIS Web

Exporting the Diastolic BP Readings Report The below box will appear, please select csv format and tick Replicate patient
Details for each item then click OK. Do not tick any other boxes.
Click on the All Diastolic BP readings Report on the right hand side and click
View Results

You need to do this in order for the file to export the data if you fail to view
results the file will be empty.

Saving Your Report

You will now be asked to save your file to your computer

Once you have viewed results you will need to export the report ready for
submission, click Export
Save the file – please use a filename in the format of your PracticeCode and
reference to Blood Pressure 3, E.g. P12345_BloodPressure 3

Tip: Please save the diastolic BP reading file as Blood Pressure 3, this will
help you when you come to upload

If you wish to open and look at the file before submitting the data, you can do this
but please use notepad or excel. Do not save the file on closing (even as a
.CSV) as this will corrupt the date fields within the extract.

Exporting the NDA 2016-2017 report from EMIS Web v1.4

 Exporting the NDA 2016-2017 report from EMIS Web

Exporting the Systolic BP Readings Report The below box will appear, please select csv format and tick Replicate patient
Details for each item then click OK. Do not tick any other boxes.
Click on the All Systolic BP readings Report on the right hand side and click
View Results

You need to do this in order for the file to export the data if you fail to view
results the file will be empty.

Saving Your Report

You will now be asked to save your file to your computer

Once you have viewed results you will need to export the report ready for
submission, click Export Save the file – please use a filename in the format of your PracticeCode and
reference to Blood Pressure 2, E.g. P12345_BloodPressure 2

Tip: Please save the systolic BP reading file as Blood Pressure 2, this will
help you when you come to upload

If you wish to open and look at the file before submitting the data, you can do this
but please use notepad or excel. Do not save the file on closing (even as a .CSV)
as this will corrupt the date fields within the extract.

Exporting the NDA 2016-2017 report from EMIS Web v1.4

 Exporting the NDA 2016-2017 report from EMIS Web

Exporting BMI Readings Report The below box will appear, please select csv format and tick Replicate patient
Details for each item then click OK. Do not tick any other boxes.
Click on the BMI Report on the right hand side and click View Results

You need to do this in order for the file to export the data if you fail to view
results the file will be empty.

Saving Your Report

You will now be asked to save your file to your computer

Once you have viewed results you will need to export the report ready for
submission, click Export
Save the file – please use a filename in the format of your PracticeCode and
reference to BMI, E.g. P12345_BMI

If you wish to open and look at the file before submitting the data, you can do this
but please use notepad or excel. Do not save the file on closing (even as a .CSV)
as this will corrupt the date fields within the extract.

Exporting the NDA 2016-2017 report from EMIS Web v1.4

 Exporting the NDA 2016-2017 report from EMIS Web

Exporting HBA1c Readings Report The below box will appear, please select csv format and tick Replicate patient
Details for each item then click OK. Do not tick any other boxes.
Click on the HBA1c Report on the right hand side and click View Results

You need to do this in order for the file to export the data if you fail to view
results the file will be empty.

Saving Your Report

You will now be asked to save your file to your computer

Once you have viewed results you will need to export the report ready for
submission, click Export
Save the file – please use a filename in the format of your PracticeCode and
reference to HBA1c, E.g. P12345_HBA1c

If you wish to open and look at the file before submitting the data, you can do this
but please use notepad or excel. Do not save the file on closing (even as a .CSV)
as this will corrupt the date fields within the extract.

Exporting the NDA 2016-2017 report from EMIS Web v1.4

 Exporting the NDA 2016-2017 report from EMIS Web

Exporting Cholesterol Readings Report The below box will appear, please select csv format and tick Replicate patient
Details for each item then click OK. Do not tick any other boxes.
Click on the Serum Cholesterol Report on the right hand side and click View
Results

You need to do this in order for the file to export the data if you fail to view
results the file will be empty.

Saving Your Report

You will now be asked to save your file to your computer

Once you have viewed results you will need to export the report ready for
submission, click Export Save the file – please use a filename in the format of your PracticeCode and
reference to Cholesterol, E.g. P12345_cholesterol

If you wish to open and look at the file before submitting the data, you can do this
but please use notepad or excel. Do not save the file on closing (even as a .CSV)
as this will corrupt the date fields within the extract.

Exporting the NDA 2016-2017 report from EMIS Web v1.4

 Exporting the NDA 2016-2017 report from EMIS Web
Troubleshooting
Data Landing has built-in checks when you submit your data. If you receive an error message when uploading please consult the table below for more
guidance. Please also note that if you upload your files too fast this can result in not all files being received by the audit team.
Error Message in Data Landing
Please select an Audit, Audit Year, Submission Type (and Query if
submission is MiQUEST) and submitting For Organisation to upload
Error 01: This file has been rejected as it is not a valid file type. Only CSV
files can be uploaded.
Error 02: This file has been rejected because it is an empty file. Please
check the NDA website for guidance for your clinical system
Error 05: This file has been rejected because the format of the file does not
match the type of submission and file type selected. Please check that you
have selected the correct submission type and file type from the drop
down lists.
Error 09: This file has been rejected because it does not contain the patient
level data. Please Re-run the query again and submit to data Landing.
Please see your clinical system guidance document on the NDA Collection
webpage for more information.
Error 10: This file has been rejected because some of the data has been
corrupted. This may be because the file has been opened in Excel. Please
extract the data again and return to Data Landing to submit it to the audit.
Error 11: This file has been rejected because the patient’s NHS number
does not appear on each row. Please check your submission and re-submit
your file. Please check the guidance for your submission type on the NDA
Collection webpage
Exporting the NDA 2016-2017 report from EMIS Web v1.4
Description – This is what may have gone wrong with your data extraction
Please make sure that you have selected NDA, 2016-17, EMIS and the corresponding file of
the file you are currently uploading, along with your practice code. If you keep repeatedly
getting this message yet you have selected the appropriate dropdowns please try using a
different web browser, e.g. Chrome. If you need support then pleae conact the NDA team.
Make sure when you exported the data you ticked the CSV box
When running the report make sure that you have clicked View Results before you have
exported the file
Please make sure when you are uploading your files that you have selected EMIS Web as
the clinical system and you have selected the correct File Type in the drop down for the file
you are uploading. If you use the naming conventions suggested for each report this will
help you when uploading the files so that you select the correct dropdown.
In particular when you are uploading the systolic file please make sure you are selecting
blood pressure 2, and for the diastolic file you are selecting blood pressure 3.
When running the report make sure that you have clicked View Results before you have
exported the file
The file has become corrupted because it has been opened and resaved. Please re-run your
report in EMIS. If you wish to view your report before submission please view either using a
text reader such as Notepad, or you can open in excel. Please do not save the report when
closing as this corrupts the file.
Please make sure that when you export the data you have ticked the replicate patient
details for each item. You will need to repeat this step do this for each report not just the
first one.
 Exporting the NDA 2016-2017 report from EMIS Web

Submitting to Data Landing – Before You Start

Log into NHS Digital
Before you can submit data to the audit you will need to complete the steps in
Once the SSO account has been created you can sign in to the Data Landing Home
the data landing registrations document which can be found here If you had a
Page https://clinicalaudit.hscic.gov.uk/datalanding
Data Landing account for a previous audit submission then this will still be valid and
you can go straight to “Log Into NHS Digital” Please select Sign In at the right top hand side of the page.

Register for an NHS Digital Single Sign On

In order to access Data Landing you must first register for a Single Sign On (SSO) Access the File Submission Dashboard
From the Data Landing Home page, click on ‘File Submission Dashboard’.
account

The email address used for SSO must be the same as the one submitted by
the Primary User in the Registration Process and the same as the email address to
which the automated email was sent when you were registered by the primary
user. If these email addresses are not the same, you will not be able to access the
Data Landing Portal.
The File Submission Dashboard will be displayed.
Use the first link within the automated email or the link below
(https://login.hscic.gov.uk/Login.aspx) to register for an SSO account. Click on
the ‘Register’ button to create an account. Enter your details, create a password
and verification and click ‘Create an account’. The display name is what name will
be displayed when you enter the system.

A list of your previously submitted files uploaded will also be displayed.

Exporting the NDA 2016-2017 report from EMIS Web v1.4
 Exporting the NDA 2016-2017 report from EMIS Web

Upload File 1 Select File to Upload

From the drop down lists, select the audit, audit year and submission type and file Search for the file to be uploaded. Select the file and click ‘Open’ to begin the
type. upload process.

Click on the ‘Upload’ button to submit the file.

Audit: Select NDA.

Audit Year: Select 2016-17.

Submission Type: Select EMIS-Web.

File Type: Select File1 Once the file has been uploaded successfully you will see the below message. This
confirms the file has been uploaded successfully. You will also receive an
Submitting for Organisation: Type in the organisation code for the organisation automated email confirming submission.
you are submitting data for.

Browse for File

Once the upload criteria for File 1 has been selected, click on the ‘Browse’ button to
browse for File 1 that you saved earlier.

Only files in csv format will be accepted. Please check you have selected the
correct file for the
Exporting dropdown
the NDA selected.
2016-2017 report from EMIS Web v1.4
 Exporting the NDA 2016-2017 report from EMIS Web

Upload HBA1c File Select File to Upload

From the drop down lists, select the audit, audit year and submission type and file Search for the file to be uploaded. Select the file and click ‘Open’ to being the
type. upload process.

Click on the Upload Button to submit the file.

Audit: Select NDA.

Audit Year: Select 2016-17.

Submission Type: Select EMIS-Web.

File Type: Select HBA1c

Submitting for Organisation: Type in the organisation code for the organisation Once the file has been uploaded successfully you will see the below message. This
you are submitting data for. confirms the file has been uploaded successfully. You will also receive an
automated email confirming submission.
Browse for File
Once the upload criteria for HBA1c has been selected, click on the ‘Browse’ button
to browse for the HBA1c file that you saved earlier.

Only files in csv format will be accepted. Please check you have selected the
correct file for the dropdown selected.
Exporting the NDA 2016-2017 report from EMIS Web v1.4
 Exporting the NDA 2016-2017 report from EMIS Web

Upload the All Blood Pressure File Select File to Upload

From the drop down lists, select the audit, audit year and submission type and file Search for the file to be uploaded. Select the file and click ‘Open’ to being the
type upload process.

Click on the Upload Button to submit the file.

Audit: Select NDA.

Audit Year: Select 2016-17.

Submission Type: Select EMIS-Web.

File Type: Select Blood Pressure

Submitting for Organisation: Type in the organisation code for the organisation Once the file has been uploaded successfully you will see the below message. This
you are submitting data for. confirms the file has been uploaded successfully. You will also receive an
automated email confirming submission.
Browse for File
Once the upload criteria for the blood pressure file has been selected, click on the
‘Browse’ button to browse for the blood pressure file that you saved earlier.

Only files in csv format will be accepted. Please check you have selected the
correct file for the dropdown selected.

Exporting the NDA 2016-2017 report from EMIS Web v1.4

 Exporting the NDA 2016-2017 report from EMIS Web

Upload the Systolic blood Pressure File (blood Pressure 2) Select File to Upload
From the drop down lists, select the audit, audit year and submission type and file Search for the file to be uploaded. Select the file and click ‘Open’ to being the
type. upload process.

Click on the Upload Button to submit the file.

Audit: Select NDA.

Audit Year: Select 2016-17.

Submission Type: Select EMIS-Web.

File Type: Select Blood Pressure 2

Submitting for Organisation: Type in the organisation code for the organisation Once the file has been uploaded successfully you will see the below message. This
you are submitting data for. confirms the file has been uploaded successfully. You will also receive an
automated email confirming submission.
Browse for File
Once the upload criteria for blood pressure 2 has been selected, click on the
‘Browse’ button to browse for the blood pressure 2 file that you saved earlier.

Only files in csv format will be accepted. Please check you have selected the
correct file for the dropdown selected.
Exporting the NDA 2016-2017 report from EMIS Web v1.4
 Exporting the NDA 2016-2017 report from EMIS Web

Upload the Diastolic Blood Pressure File (blood Pressure 3) Select File to Upload
From the drop down lists, select the audit, audit year and submission type and file Search for the file to be uploaded. Select the file and click ‘Open’ to being the
type. upload process.

Click on the Upload Button to submit the file.

Audit: Select NDA.

Audit Year: Select 2016-17.

Submission Type: Select EMIS-Web.

File Type: Select Blood Pressure 3

Submitting for Organisation: Type in the organisation code for the organisation
you are submitting data for. Once the file has been uploaded successfully you will see the below message. This
confirms the file has been uploaded successfully. You will also receive an
Browse for File automated email confirming submission.
Once the upload criteria for the blood pressure 3 file has been selected, click on the
‘Browse’ button to browse for the blood pressure 3 file that you saved earlier.

Only files in csv format will be accepted. Please check you have selected the
correct file for the dropdown selected.

Exporting the NDA 2016-2017 report from EMIS Web v1.4

 Exporting the NDA 2016-2017 report from EMIS Web

Upload BMI File

From the drop down lists, select the audit, audit year and submission type and file
Select File to Upload
Search for the file to be uploaded. Select the file and click ‘Open’ to being the
type
upload process.

Click on the Upload Button to submit the file.

Audit: Select NDA.

Audit Year: Select 2016-17.

Submission Type: Select EMIS-Web.

File Type: Select BMI

Submitting for Organisation: Type in the organisation code for the organisation Once the file has been uploaded successfully you will see the below message. This
you are submitting data for. confirms the file has been uploaded successfully. You will also receive an
automated email confirming submission.
Browse for File
Once the upload criteria for the BMI file has been selected, click on the ‘Browse’
button to browse for the BMI file that you saved earlier.

Only files in csv format will be accepted. Please check you have selected the
correct file for the dropdown selected.
Exporting the NDA 2016-2017 report from EMIS Web v1.4
 Exporting the NDA 2016-2017 report from EMIS Web

Upload Cholesterol File Select File to Upload

From the drop down lists, select the audit, audit year and submission type and file Search for the file to be uploaded. Select the file and click ‘Open’ to being the
type. upload process.

Click on the Upload Button to submit the file.

Audit: Select NDA.

Audit Year: Select 2016-17.

Submission Type: Select EMIS-Web.

File Type: Select Cholesterol

Submitting for Organisation: Type in the organisation code for the organisation
Once the file has been uploaded successfully you will see the below message. This
you are submitting data for.
confirms the file has been uploaded successfully. You will also receive an
Browse for File automated email confirming submission.
Once the upload criteria for the cholesterol file has been selected, click on the
‘Browse’ button to browse for the cholesterol file that you saved earlier.

Only files in csv format will be accepted. Please check you have selected the
correct file for the dropdown selected.
Exporting the NDA 2016-2017 report from EMIS Web v1.4
 Exporting the NDA 2016-2017 report from EMIS Web

Submitting For More than One Practice

If you are submitting data for more than one practice then please repeat the steps in this document for each practice. You can
submit for multiple practices under one data landing account. However when you are uploading the files for each practice please
make sure you enter the correct Practice Code for the file you are currently uploading in the Submitting For Organisation Box

Further Information
If you cannot locate the query in EMIS please contact the EMIS helpdesk.

If you have any questions or need any help please contact the audit team by emailing diabetes@nhs.net or telephone 0300 303
5678 please note that lines are open Monday – Friday 9:00 – 17:00.

Exporting the NDA 2016-2017 report from EMIS Web v1.4