Marvelous College of Technology, Inc

Marvelous College of Technology, Inc.
M.H. Del Pilar St., Brgy. Zone IV,City of Koronadal,South Cotabato

Tel. # +63(083) 228-8756/ Email: marvelous.college@yahoo.com
MCTI COLLEGE OF KORONADAL
ADVISER’S RECOMMENDATION SHEEET
This Project Proposal entitled
Essensxia Computer Center
Point of Sales and Inventory System
By:
Cabrido, Bryan
Agsaluna, Kate
Panes, Aljon
And submitted in partial fulfillment of the requirements of the

Bachelor of Science in Information Technology degree has been examined and is
recommended for acceptance and approval
Mr. Ryndel Gabac,LPT

Project Adviser
MCTI COLLEGE OF KORONADAL
APPROVAL SHEET
This Project Proposal entitled
Essensxia Computer Center Point of Sales and Inventory System
Developed By:
Cabrido, Bryan
Panes, Aljon
Agsaluna, Kate
After having been presented

Is hereby approved by
Mr. Ryndel Gabac, LPT

Project Teacher
Acknowledgement
This study focuses only on sales and inventory monitoring system of Essenxia
Computer Center. Along the process, the sales incurred by the said
establishment will be computed and updated automatically and dynamically
during every transaction this transaction refer to the process and recording of
products will be made accurate, fast and reliable due to the reduction of human
errors accuracy of data provided by the system. The system will also provide
automated and dynamic searching of products to respond to product inquiries it
will generate accurate records on the inventory, sales and transactions and lastly,
it will provide system security to protect the business data stored in the database
obliging user to log in and open their specific account, which in turn, are granted
by the system administrator, manager or owner.
This study doesn"t cover the following features the uses of barcode technology
for advance product-searching capability, payroll for employees and biometric
scanner for system security. It doesn"t also support online transactions, accepts
payments through checks, credit cards or debit cards and calculates cash flow,
including the total expenditure, and the flow of cost and benefits.
Abstract
Sales and inventory System is one of the basic problems in almost every company.
Before computer age and integration, paper tables and paper works solution were being
used as inventory management tool. These we being far from being a solution, took so
much time, even needed employees just for this section of organization. Every process
was based on paperwork, human fault rate was high, the process and the tracing the
inventory losses were not possible,and there was no logging systems. After the
computer age, every processed is started to be integrated into electronic environment.
Now we have qualified technology to implement new solutions to these problem.
Software based systems bring the advantages of having the most efficient controls
with less effort and employees. These developments provide new solutions for also
inventory systems in these context.

Table of Content
Chapter 1: Introduction
1.1 Background of the Study
1.2 Statement of the Problem
1.3 Current State of Technology
1.4 Review of Related Literature
1.5 Objectives
1.5.1 General Objectives
1.5.2 Specific Objectives
1.6 Significance of the Study
1.7 Definition of Terms
1.8 Scope and Limitation
Scope
Limitation
Chapter 2: The Existing System
2.1 Company Background
2.2 Description of the System

CHAPTER 1
INTRODUCTION
1.1 Background of the Study
Essenxia Computer Center started in 2008 as an IT products retailer. They
mainly sell computer sets, accessories and components. It then grew from a being an IT
products retailer with a lone store in general santos and Koronadal to a chain of
computer. From 2008s to 2016, Essenxia became the local reselling partner to various
global technological brands such as Acer, Hewett-Packard, Logitech, and Seagate. With
high sales from Essenxia within that year, the company was given citations such as the
Acer's Excellent Major Account Development Award in 2013 and Cisco's Retail Store of
the Year in 2015. Upon their development to attain nationwide reach, Essenxia opened
their subsidiary store, Micro Valley Computer Center, Micro Valley are focused more on
computer parts and accessories, and also offers extended computer repair service.
Meanwhile, from IT products expanded their sales to computer accessories, gadgets,
android phones and tablets, and digital printers. In 2012, they became the country's
retailer of Korean manufacturer of computer components. Despite the aggressiveness
of their competitors, Essenxia Computer Center became the predominant in the
computer retail versus its closest rival Silicon Valley Computer Group Philippines with
51 branches and Gaisano Interface Computer Systems with 20 branches.
The point of sale inventory management system allows a business owner to
have more than one business location and adequately keep track of inventory at each
without being present. No more worries about employee theft or pricing inconsistency
between one location and another. The boss can be away and not worry about
employee theft. Employee efficiency can be maintained. Point of sale systems take care
of those problems that result when management isn't present. Pointed out that manual
sales systems are time consuming, it is very tedious, lots of paper work, slow data
processing, it is not user-friendly environment and it is difficult to found records due file
management system. In an early age when the most of the company are still using the
manual system in the sales and inventory most of the company encountered so many
problems and this is because of the process of the existing system is too slow and too
long. Manual inventory management system can help sales and production managers
control costs by identifying lost sales due to inventory shortages; inventory overrides on
products that are not selling; losses due to employee’s theft or damage. Implementing
an inventory management system can take a large amount of time depending on the
size and diversity of inventory. ERRORS! Beyond it being time consuming, inventory
counts and incorrect sales figures can be detrimental to your business.
To overcome the deficiencies of manual system, many companies have automated their
inventory system. This system is used to track or monitor the merchandise and
goods of a retail store. With an automated Sales and Inventory System, business rely
on computers to do tasks that were once performed manually, such as inventory check
and product sales. Automated Sales and Inventory System these process can be
handled in a timely manner and also be more accurate and reliable than ever before. It
provides greater accuracy and more flexibility in the types of information and reports
that can be generated by the system. Point-of-sale systems have replaced traditional
cash registers, largely for functionality reasons. POS systems, as they are sometimes
called, are relatively easy to use and help provide valuable data for important decision
makers. In order to keep up with the record-keeping needs of small and mid-sized
businesses, a good point-of-sale system is a must. Web-based point-of-sale systems

are preferred over software based pos systems because they are easily upgradeable,
and feature access from multiple computers. The best thing about having a
computerized POS System in your retail business is: as new stocks arrives and as it is
sold, it keeps the stock levels current and updated, hence making it is easier to identify
which items are selling and which items are not. A POS System is also good in
checking for any obsolete or out of date stock that needs to be disposed. If you are still
counting your inventory manually on the shelves or in the warehouse, you should think
twice about your method, for there are many advantages in using a POS System. One
advantage of a POS System is its ability to help your business achieve detailed real-
time stock level information. In addition, a POS System can also give you information
such as weather forecasts, public holidays and major
sporting events, which can be of great help in determining the stock level of seasonal
products.
You can now efficiently and effectively handle your stock management accurately. One
of the biggest, and probably one of the most important, advantages of an automated
sales and inventory system is that it helps businesses focus on their biggest goal, to
improve the customers experience at the store. With this system, companies can have a
better understanding of customer demand through the analysis of their sales and
inventory. The retail business owners can do online selling, electronic payment
processing, integrated accounting, marketing, video surveillance and much more in an
easy way with no stress. The inventory system enables to get a complete control over
the business and it helps to perform each and every task in a quick manner and this
system makes your business to obtain a competitive edge over your competitors. The
ultimate aim of this system is to increase your profit and sales. The complete inventory
system will be very useful in making your business perform well in the market and you
can make accurate report with the help of this system. Business professionals consider
sales and inventory system as the key to better management of business. It is the heart
of most businesses and is design to aid in good and manageable operation of
transaction processing activities. Most entrepreneurs this day find that computerized
sales and inventory give a far wider range of information with for far less effort. Sales
and Inventory System software are numerous in this day and age, which is a testament
to its importance in everyday business. Operating a product-based sales model without
sales and inventory system is a business suicide, and most small businesses start with
very simple sales and inventory system. This study is concerned in converting the
manual sale of the company into a computerize sale system to ease out problems. Thus
by enhancing the processes to be more efficient, fast, and accurate and also through
the aid of computer, the store may certainly increase its productivity and can compete
with other store.
1.2 Statement of the Problem
This part tackles the problem that leads to the development of the Sales and
Inventory System of Essenxia Computer Center.
Specific problems are:
1. Up-to-date reports for sales are hard to generate on a daily basis.
2. The system do not produce a real-time inventory data.
3. The system consumes a lot of time in conducting an inventory and it is laborious
for the employee assigned.
4. Time consuming in looking for existing item in the warehouse.
5. Unexpected losses of important records.

1.2 Current State of Technology
In their transactions with the customers, they are using Microsoft excel for keeping
tract all the transactions for all the records.

1.4 Review of Related Literature

1.5 Objectives
1.5.1 General Objective
The study aims to provide Essenxia Computer Center Point of Sales and
Inventory System with an easier and more modern alternative in doing their sales.
Specifically, it aims to:
1. Provide real-time sales data.
2. Develop a system that easily generates reports to user queries.
3. Create a database that would organize necessary details pertaining to sales.
The following are the objectives of this study:
1. Provide a system that would create an inquiry for the products for the benefits of the
seller and buyer.
2. To provide a system that will secure important record.
3. To provide a system that will fasten the generation of inventory report and updating
records, all the data needed in producing those report will be supplied by the system.
4. Recording of new Essensxia Computer Center equipments.

1.6 Siginificance of the Study
This system is important because it will provide the following:
Admin: Manages the adding stocks, updating the inventory, and determining the users
of the system.
Customer: Have the benefits of the printed receipts right after purchasing an items
Researcher: Student, teacher, programmer and web-developer can benefit in this
system through a detailed document.
Future Researchers: Would see the possibilities of upgrading the system through a
detailed document.
The following terms are defined according to their use in the study
SQL is an Oracle-backed open source relational database management system
(RDBMS) based on Structured Query Language (SQL).
Visual Basic is a third-generation event-driven programming language
and integrated development environment (IDE) from Microsoft for its Component
Object Model (COM) programming model, first released in 1991 and
declared legal during 2008.
Fixed Asset is an asset that is purchased for long-term use and is not likely to
be converted quickly into cash, such as land, buildings, and equipment.
Database is a structured set of data held in a computer, especially one that is
accessible in various ways.
Application is the action of putting something into operation.

The following terms are defined according to their use in the study
SQL is an Oracle-backed open source relational database management system
(RDBMS) based on Structured Query Language (SQL).
Visual Basic is a third-generation event-driven programming language
and integrated development environment (IDE) from Microsoft for its Component
Object Model (COM) programming model, first released in 1991 and
declared legal during 2008.
Fixed Asset is an asset that is purchased for long-term use and is not likely to
be converted quickly into cash, such as land, buildings, and equipment.
Database is a structured set of data held in a computer, especially one that is
accessible in various ways.
Application is the action of putting something into operation.

1.5.1 General Objective
The study aims to provide Essenxia Computer Center with an easier and more modern
alternative in doing their sales. Specifically, it aims to:
1. Provide real-time sales data.
2. Develop a system that easily generates reports to user queries.
3. Create a database that would organize necessary details pertaining to sales.
1. Provide a system that would create an inquiry for the products for the benefits of the
seller and buyer.
2. To provide a system that will secure important record.
3. To provide a system that will fasten the generation of inventory report and updating
records, all the data needed in producing those report will be supplied by the system.
4. Recording of new Essensxia Computer Center equipments.
Scope and Limitation

Scope:
The proposed study is limited to keeping track of sales of Essenxia Computer Center. It
is concerned with reports relevant for the management to make timely decisions and
justifiable assessment of the business. Reports which present labor auditing are not
anymore within the scope of the study.
Limitation:
The limitations of the study include not involving the probability that customers would
carry out credit card transactions. Also, credit is not viable to customers who directly
place orders in the center.

CHAPTER 2
2.1 The Existing System
Essenxia Computer Center current system employs a manual way in conducting sale
transactions. The steps indicated below comprise a summary of business activities
undertaken to process the sales:
1. The clerk lists in an official receipt the customer’s orders, indicating the quantity and
the amount of each product.
2. The customer pays the total amount indicated in the official receipt.
3. The clerk gives a copy of the official receipt to the customer, while another copy is left
to files.
4. All official receipts collected by the clerk from the day are handed for recording and
preparing the daily sales report.
5. When payment is made by the outlet, the record is updated by the clerk and a copy of
cash invoice is prepared to be sent to the outlet.
2.2 Company Background
Essenxia Computer Center started in 2008 as an IT products retailer. They mainly sell
computer sets, accessories and components. It then grew from a being an IT products
retailer with a lone store in general santos and Koronadal to a chain of computer. From
2008s to 2016, Essenxia became the local reselling partner to various global
technological brands such as Acer, Hewett-Packard, Logitech, and Seagate. With high
sales from Essenxia within that year, the company was given citations such as the
Acer's Excellent Major Account Development Award in 2013 and Cisco's Retail Store of
the Year in 2015. Upon their development to attain nationwide reach, Essenxia opened
their subsidiary store, Micro Valley Computer Center, Micro Valley are focused more on
computer parts and accessories, and also offers extended computer repair service.
Meanwhile, from IT products expanded their sales to computer accessories, gadgets,
android phones and tablets, and digital printers. In 2012, they became the country's
retailer of Korean manufacturer of computer components. Despite the aggressiveness
of their competitors, Essenxia Computer Center became the predominant in the
computer retail versus its closest rival Silicon Valley Computer Group Philippines with
51 branches and Gaisano Interface Computer Systems with 20 branches.
2.3 Description of the System
The description of the system employs an electronic way of recording sale
transactions where the clerk will only enter into the system the order placed by the
customer. Below are the steps involved with the proposed system.
1 .Before the clerk conducts the sale transactions toward his customers. He or she
confirms the authority to do so by logging in his username and password to the
system.
2. The clerk enters the customer information, the purchase and the payment details
of the customer.
3. The clerk saves the total accounts receivable of that outlet for future reference.
4. When payment is made, the accounts receivable record of the outlet is updated.
5. When the customer buy the items, the system will automatically subtract the
remaining items left from the store.

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Marvelous College of Technology, Inc.

M.H. Del Pilar St., Brgy. Zone IV,City of Koronadal,South Cotabato

MCTI COLLEGE OF KORONADAL

ADVISER’S RECOMMENDATION SHEEET

This Project Proposal entitled

Essensxia Computer Center

Point of Sales and Inventory System

And submitted in partial fulfillment of the requirements of the

Mr. Ryndel Gabac,LPT

MCTI COLLEGE OF KORONADAL

This Project Proposal entitled

Essensxia Computer Center Point of Sales and Inventory System

After having been presented

Mr. Ryndel Gabac, LPT

establishment will be computed and updated automatically and dynamically

automated and dynamic searching of products to respond to product inquiries it

by the system administrator, manager or owner.

for advance product-searching capability, payroll for employees and biometric

computer age, every processed is started to be integrated into electronic environment.

Now we have qualified technology to implement new solutions to these problem.

inventory systems in these context.

1.1 Background of the Study

1.2 Statement of the Problem

1.3 Current State of Technology

1.4 Review of Related Literature

1.5.1 General Objectives

1.5.2 Specific Objectives

1.6 Significance of the Study

1.7 Definition of Terms

1.8 Scope and Limitation

Chapter 2: The Existing System

2.1 Company Background

2.2 Description of the System

1.1 Background of the Study

Essenxia Computer Center started in 2008 as an IT products retailer. They

Meanwhile, from IT products expanded their sales to computer accessories, gadgets,

retailer of Korean manufacturer of computer components. Despite the aggressiveness

of their competitors, Essenxia Computer Center became the predominant in the

51 branches and Gaisano Interface Computer Systems with 20 branches.

The point of sale inventory management system allows a business owner to

counts and incorrect sales figures can be detrimental to your business.

businesses, a good point-of-sale system is a must. Web-based point-of-sale systems

such as weather forecasts, public holidays and major

processing, integrated accounting, marketing, video surveillance and much more in an

of most businesses and is design to aid in good and manageable operation of

to its importance in everyday business. Operating a product-based sales model without

with other store.

1.2 Statement of the Problem

Inventory System of Essenxia Computer Center.

Specific problems are:

1. Up-to-date reports for sales are hard to generate on a daily basis.

2. The system do not produce a real-time inventory data.

3. The system consumes a lot of time in conducting an inventory and it is laborious

for the employee assigned.

4. Time consuming in looking for existing item in the warehouse.

5. Unexpected losses of important records.

1.2 Current State of Technology

tract all the transactions for all the records.

1.4 Review of Related Literature

1.5.1 General Objective

Specifically, it aims to:

1. Provide real-time sales data.