The Effectiveness of Using Biometric Based Attendance
Monitoring System
Dandy F. Niez
Laarni O. Dulojan
Ailyn F. Impuesto
Sarah T. Ong
Abstract
The study aimed to evaluate the Effectiveness of Biometric
Attendance Monitoring System in SLSU. Using biometric
fingerprint reader to facilitate the monitoring of students
attendance. This study followed the framework of Design
Science Research for Information Systems, thus, the researcher
identified the problems and issues encountered in the
monitoring of attendance, defined the objectives of the study
and presented the result of the study. Furthermore, the system
greatly contributes in giving students ease and improving work
values. Specifically, it determined the profile of the
respondents; the features for a good automated attendance
system; the problems encountered by the representatives of
BSBA and ICT department and the students on the existing
system; the manner of keeping and organizing records; the
security of the records; and the effectiveness of the existing
manual attendance system.
Keywords: Biometric; Attendance; Computerized System;
Monitoring System; Fingerprint
Scanner.
1. Introduction
One of the most common issues in every workforce and
institutions is management staffing and work-time efficiency.
In the same way an institution cannot be efficient in managing
student’s attendance record if there is no intuitive system that
will reduce the time of manually monitoring the attendance
records by doing the conventional method of paper sheets and
old file system method.
Enrollees of academic institution in the Philippine is expected
to increase every year which means there will be more students
who will also enroll in the secondary and tertiary levels. This
pattern entails a problem in managing student’s attendance
especially when there is a school related event conducted.
According to Escobedo, (2012), using the manual system in
keeping the records cause slow processing in scanning/finding
the students’ file, the records may not be completely secure. In
the time spent in making servicing of the students, they
encountered very serious problems such as long queuing and
taking of several minutes in inquiring their servicing
information.
This study will intend to shed some light on how to address this
problem and significantly reduce time and effort from doing
the old conventional way of dealing student’s attendance. A
biometric based attendance monitoring system is designed
particularly for this kind of problem and this will prove to be
effective and time efficient.
Biometrics offers a systematic and advance verification
process of student’s identification through physical means of
unique personal characteristics such as fingerprints. Among
other biometrics information includes speech, hand geometry
and iris / retinal scan as well as facial recognition or facial
characteristics.
2. Literature Review
2.1 Biometrics
Biometric Identification System is widely used for
unique identification of humans mainly for
verification and identification. Biometrics is used as
a form of identity access management and access
control. So, the use of biometrics in the Automated
Attendance Monitoring and Servicing Time
Computation System is a secured approach.
2.2 Fingerprint Scanner
Fingerprint identification system relies on capturing
an optical image, essentially a photograph, and using
algorithms to detect unique patterns on the surface,
such as ridges or unique marks, by analyzing the
lightest and darkest areas of the image. Similar to
smart phone cameras, these sensors can have a finite
resolution, and the higher the resolution, the finer
details the sensor can discern about your finger,
increasing the level of security. However, these
sensors capture much higher contrast images than a
regular camera. These scanners typically have a very
high number of diodes per inch to capture these
details up close. Of course, it’s very dark when your
 finger is placed over the scanner, so optical scanners
also incorporate arrays of LEDs as a flash to light up
the picture come scan time. Such a design is a bit
bulky for a smartphone though, where slim form
factors are important
3. Methodology and Procedure
This type of research was Development-Evaluative; the
researcher would develop a system and would be simulated
inside the campus to come up with an evaluation result. With
further findings, the researchers proposed the program which
is somewhat similar to that of other reviewed researches. These
were: COMPUTERIZED TRANSACTION AND INQUIRY
SYSTEM FOR ICT STUDENTS OF SLSU-TO. This
following existing document provides a huge influence to
proceed in this proposed program. As the transaction
processing system accumulated the data in the database that
forms the information system. Same with this, servicing
inquiry system acknowledge all paper files containing the
servicing of each student of SLSU-TO would be merged
through database process. In COMPUTERIZED
TRANSACTION AND INQUIRY SYSTEM OF IGP it is a
vital instrument to make the process faster, reliable, and secure.
According to the encyclopedia, it develops to accommodate
dramatic growth both in the amount of information and in the
needs to provide access to it. This helps the stored information
become more reliable and accurate, as well as faster in
processing of the system which can improve keeping of
documents.
Automated Attendance Monitoring and Servicing
Time Computation System identified and characterized
specific strategies, methods and tools appropriate to the work
among the members interacting as a whole.
B. Procedure
1. FUNCTIONS FOR ADMIN
a. To log-in
b. To input data
c. To collect data
d. To add data
e. To delete data
f. To update information
g. To set events
h. To access all information
2. FUNCTION FOR USERS:
(REPRESENTATIVE)
a. To enroll the fingerprint of the students.
b. To view their name and servicing.
c. To register and modify the information
d. To inquire information of the students.
3. FUNCTION FOR STUDENTS
a. To enroll fingerprint in the device.
b. To view students number of servicing be done.
System Development Life Cycle
Figure 2. System Development Life Cycle
Figure 2 shows the life cycle of the system from
requirement analysis to maintenance based from the
observation from the existing system, which is the manual
system.
 Requirement Gathering – We gathered all the possible
requirements for developing the system. From the BSBA
and ICT Office, we asked the problems they have
encountered during attendance and keeping the records of
the students.
 System Design – In system design, we visualized the
design of the system and the document design. And also
specify the hardware that we will be using in the system
and that is the Fingerprint biometric device.
 Implementation – In Implementation, we now create the
designs, integrates the codes. We developed the system
for each unit and tested for its functionality.
 Testing – We perform all the testing activities and we
make sure all the requirements meet the expectation of the
respondents.
 Deployment – In deployment, we conducted our system
to the respondents and test the system with them, we also
give them some questionnaires for them to answer based
on testing the system and then Oral Defense our system.
 Maintenance - In maintenance, in case of changing the
representative, the system allows updating the
information of the representative and if there are possible
features that can be added the system or better changes of
the system
This research study is aim to follow a systematic process
called the Input-Process-Output (IPO) model to develop a
customized Biometric Based Attendance Monitoring
System that will enable the user to input and process data
and produce or retrieve stored information according to
each students biometric identity.
 3.2 Process

Following after the registration of the students all the

information gathered are stored in a database and will
be readily available for retrieval upon the user’s
request. When the students enters the premises all
they have to do to have their attendance check is to
simply use the finger print scanner in order to
authenticate their identification.
Figure 1: Input-Process-Output (IPO) Model

Start
Figure 1 shows the initial gathering of data from all
students including biometric information and stored it in
a database and retrieve the desired information for
reporting purposes. Fingerprint

3.1 Registration

During the deployment of the system it is essential to No

assign users according to functionality privileges and Aunthentication
restrictions. System users are classified as
administrators and ordinary users where the
administrator has all the privileges of the systems
functionality over a limited ordinary user. Once the Yes
users has been assigned all the students in each
department should be enrolled with all the necessary
Identity
information needed to identify themselves when they Confirmed! Database
need to login or logout from within the premises.

Start End

Fingerprint Figure 3: Attendance Authentication

3.3 Report Generation

This procedure involves the printing of consolidated

No
data on a specific student in order to view his overall
Aunthentication records and whether or not the student was able to
complete his/her attendance. Through this system the
job of consolidation will be easily and quickly
performed without too much time and hard work.
Yes

4. Results and Discussion

Data entry
Database

Table 1 shows that the system’s reading of the

fingerprint as well as the security of the system is very
effective. On the other hand the security of the data input has
End least average comparing to the other but yet still effective.
Overall the total result of the proposed system data gathered is
highly effective.

Figure 2: Operational Flowchart

 Table 1. Effectiveness of the System

Weighted Standard
Efficiency Description
Mean Deviation 6. References
1. Processing
[1] Aberdeen, F. (2008). Time Management System in
time in Organization. Wesley Pub. London.
3.66 .588 VE
checking of [2] Crowell, K. (2002). Importance of biometric
Technology. Carnegie Mellon University.
attendance. [3] Feng Zhao and Xiaoou Tang, “Preprocessing and
2. Accuracy postprocessing for skeleton-based fingerprint minutiae
extraction”, Pattern Recognition Society, Published by
in computing
.568 Elsevier Ltd, 2006
the services [4] Magay, J(2017). Biometric Attendance Monitoring
3.69 VE System of Cagayan State University-LASAM Campus,
to be
Philippines, Published by International Journal of
rendered by Research Granthaalayah, 2017
student.
3. Security of .627
the data 3.62 VE Dandy F. Niez
input. Completed his BS Computer
Engineering Degree at the
4. Mobility of .567 University of Cebu in 2002.
3.65 VE
the system.
5. Reading of .520
the 3.75 VE Sarah Tuyor Ong
fingerprint. Kinachawa, San
Ricardo,So.Leyte
6. Security of .595
3.67 VE
the system.
OVERALL .578
3.67 VE
MEAN

Anna Cristina C.
LEGEND: Cornejo
3.26-4.00- Very Effective (VE) Biasong, Libagon, So.
2.51-3.25- Moderately Effective (ME) Leyte
1.76-2.50- Less Effective (LE)

5. Conclusion and Recommendation

Based on the information and test results conducted from
this study it is evident that using Biometric Based Ailyn F. Impuesto
Attendance Monitoring System proves to be highly Brgy. Lawaan, Abuyog
efficient which can save time and produce satisfactory Leyte
output. The researchers recommend that this will be
adopted to the different departments and campuses of
SLSU and even to other colleges or university. Not every
institution has the same attendance policies but the one in
this particular research study can be upgraded and
customized according to the needs of an organization.
Furthermore, biometric attendance monitoring system
provides more versatility and ease of use because of its
intuitive design.