Professional Documents
Culture Documents
Jose Rizal University
Jose Rizal University
Mandaluyong City
for
A Project Study
By
Jerodilyn C. Castro
Louraine C. Po
________________________
RYAN A. EBARDO
September, 2019
TABLE OF CONTENTS
Mission……………………………………………………………………………………….. 2
Vision………………………………………………………………………………………… 2
Organizational Structure…………………………………………………………………… 2
Office Layout………………………………………………………………………………….4
Operational Terms……………………………………………………………………………5 – 6
Technical Terms………………………………………………………………………………6 – 7
Level 0 Diagram………………………………………………………………………………..14
Child Diagram…………………………………………………………………………………..15
Problem Definition……………………………………………………………………………..16
General Problem……………………………………………………………………………….16
Specific Problems………………………………………………………………………………17
Business Processes………………………………………………………………………..19 – 20
Level 0 Diagram……………………………………………………………………………...22
Child Diagram………………………………………………………………………….……..23
Proposed Solution
FEASIBILITY STUDY
Technical Feasibility……………………………………………………………………………24
Operational Feasibility…………………………………………………………………………25
CHAPTER 1
INTRODUCTION
1. COMPANY PROFILE
Grand Star General Contractor (GGC) was founded in July 2004 and has
business that engaged in the manufacture and fabrication of steel products and
services although they are new Grand Star have an experience to their specific
and installation of telecommunication towers, ports and harbors, building and road
constructions, structural steel, and also civil works and other similar ventures.
Their main office is located in Caloocan City. Engineer Elmer R. Estrella took in
charge of the construction company together with Architect Paul Tristan Joson
Operations Manager.
As of this day, their on-going projects are Renovation of the third floor in
Philippine Normal University, Philippine national Bank. And their completed projects
are Security Bank, Sutherland Global Services, Kipling, Philippine Ports Authority,
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2. MISSION
VISION
3. ORGANIZATIONAL STRUCTURE
President
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Engineer Elmer R. Estrella the one who establishes the grand star general contractor in July 2004 and
he is responsible for being the executive officer of the corporation and for seeing that the affairs of the
corporation is carried out in accordance with the provisions of the By-Laws. Gloria R. Estrella the
finance head responsibility for their company's financial health. They combine operational and strategic
roles, manage accounting and financial control functions, and establish a financial strategy for the
profitable long-term growth of the business. Architect Paul Tristan Joson is the operations manager
/architect he manages overall operations and is responsible for the effective and successful
management of labor, productivity, quality control and safety measures as established and set for the
safe and efficient operations. Antonio D. Ledesma Jr is the Accounting Manager, he establishes
financial status by developing and implementing systems for collecting, analyzing, verifying, and
reporting financial information; managing staff. Jose Y. Dadulla Jr. is the accountant, provides financial
information to management by researching and analyzing accounting data; preparing reports. Engr.
Jake Mondares and Chuck Vincent L. Tandoc are both project engineer, Completes engineering
M. Estrella is the treasurer, responsible for corporate liquidity, investments, and risk management
related to the company's financial activities. Marissa C. Millan is the purchaser, Obtains requirements
by verifying, preparing, and forwarding purchase orders; verifies receipt of items; authorizes payment.
Kristofferson W. Marasigan is the safety officer, he ensures that construction workers are following
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4. Office Layout
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Gran Star General Contractor (GGC) is 123 Maria Clara Street, 7th Avenue Caloocan
City. It consist of 11 rooms , upon entering the opposite door is the front desk, then the
Engineering Department, Accounting Department, Staff’s room, Project Engineers room and the
pantry.
There is a connecting door through the conference room, and in the middle of the
Operational Terms
Gross Pay - This amount includes the total of the employee's pay calculated before anything is
taken out.
Net Pay - This amount includes employee's gross pay, or total amount, minus all tax withholdings
and deductions.
Time Sheet - A method should be used to track each employee's time for when they clock in and
out of work, for lunch and any personal time off taken during the work day. This is especially
important for hourly employees as their hours worked is used to calculate their regular pay as
Regular rate - This is the employee's regular rate of pay or straight pay.
Overtime - If the employee works over an hours, they are paid overtime for the extra hours.
Contract employees - are responsible for paying their own income taxes at the end of the year
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Regular employees An employee who has been hired for a position without a pre-determined
time limit. A permanent employee differs from a term or temporary employee, both of which have
Pay period is a recurring length of time over which employee pay is recorded and paid. Some
common pay periods are monthly, weekly, bi-weekly (every other week) and semi-monthly (twice
a month).
Tax a compulsory contribution to state revenue, levied by the government on workers' income
and business profits, or added to the cost of some goods, services, and transactions.
Technical Terms
(usually an information system). The DFD also provides information about the outputs and inputs
of each entity and the process itself. A data-flow diagram has no control flow, there are no
decision rules and no loops. Specific operations based on the data can be represented by a
flowchart.
Context Diagram shows the system under consideration as a single high-level process and then
shows the relationship that the system has with other external entities (systems, organizational
Level 0 data flow diagram (DFD), also known as a context diagram, shows a data system as a
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Data- is a set of value of qualitative or quantitative variables; restated, data are individual pieces
of information. Data in computing or data processing are represented in a structure. Data consists
of a series of facts or statements that may have been collected, stored, processed and/or
System In this study, this term refers to any group as components that is related or connection
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PROCESS NARRATIVE OF PAYROLL MANAGEMENT SYSTEM
Grand Star General Contractor is a contracting arm running for fifteen (15) years base in
the City of Caloocan. As of today the organization is ran by 50 staffs distributed in three divisions -
management decided to hire the expertise of Grand Star General Contractor to make a
Grand Star General Contractor immediately activated the project team and initiated
several system analysis initiatives. Having been the supervising in the team, Engineer Elmer R.
Estrella summarized the results of the data gathering initiatives with the assistance of into a
Setting Up New Employees – New employees, in the hiring process, must fill out payroll-
specific information. Copies of this information should be set aside in the payroll department
Collecting Timecard Information – Office staff and managers definitely require no change in
wages paid for each payroll, but an employer must collect and interpret information about
hours worked for nonexempt employees. This may involve having employees scan a badge
through a computerized time clock, punch a card in a stamp clock, or manually fill out a time
sheet.
Verifying Timecard Information – Whatever the type of data collection system used in the
last step, the payroll staff must summarize this information and verify that employees have
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Summarizing Wages Due – This should be a straightforward process of multiplying the
Keying Employee Changes – Employees may ask to have changes made to their
paychecks, typically in the form of alterations to the number of tax exemptions allowed,
pension deductions, or medical deductions. Much of this information must be recorded for
payroll processing purposes, since it may alter the amount of taxes or other types of
deductions.
Calculating Applicable Taxes – The payroll staff must either use IRS-supplied tax tables to
this information. Taxes will vary not only by wage levels and tax allowances taken but also by
the amount of wages that have already been earned for the year-to-date.
Calculating Applicable Wage Deductions – There are both voluntary and involuntary
deductions. Voluntary deductions include payments into pension and medical plans, while
involuntary ones include garnishments and union dues. These can be made in regular
amounts for each paycheck, once a month, in arrears, or prospectively. The payroll staff must
also track goal amounts for some deductions, such as loans or garnishments, in order to
know when to stop making deductions when required totals have been reached.
Accounting for Separate Manual Payments – There will inevitably be cases where the
payroll staff has issued manual paychecks to employees between payrolls. This may be
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Whatever the case, the amount of each manual check should be included in the regular
payroll, at least so that it can be included in the formal payroll register for reporting purposes,
and sometimes to ensure that the proper amount of employer-specific taxes are also withheld
Creating a Payroll Register – Summarize the wage and deduction information for each
employee on a payroll register, which can then be used to compile a journal entry for inclusion
in the general ledger, prepare tax reports, and for general research purposes. This document
Verifying Wage and Tax Amounts – Conduct a final cross-check of all wage calculations
and deductions. This can involve a comparison to the same amounts for prior periods, or a
general check for both missing information and numbers that are clearly out of line with
expectations.
Printing Paychecks – Print paychecks, either manually on individual checks or, much more
commonly, through a computer printer, with the printouts using a standard format that
itemizes all wage calculations and deductions on the remittance advice. If direct deposits are
Keying Payroll Information in General Ledger – Use the information in the payroll register
to compile a journal entry that transfers the payroll expense, all deductions, and the reduction
Sending Out Direct Deposit Notifications – If a company arranges with a local bank to
issue payments directly to employee accounts, then a notification of the accounts to which
payments are to be sent and the amounts to be paid must be assembled, stored on tape or
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Depositing Withheld Taxes – The employer must deposit all related payroll tax deductions
and employer-matched taxes at a local bank that is authorized to handle these transactions.
The IRS imposes a rigid deposit schedule and format for making deposits that must be
employees, with proof of identification required; this is a useful control point in larger
companies where the payroll staff may not know each employee by name, and where there
is, therefore, some risk of paychecks being created for people who no longer work for the
company.
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CHAPTER 2
SYSTEM ANALYSIS
2.1Business Process
The payroll process starts after the hiring of the employee, each pay period, employees work and must
be paid based on their hours and pay rate. However, before giving the employees paycheck you need
to process deductions, such as tax, insurance etc. provided to the employee in a pay check, direct
deposit or the other method such as ATM card. There are some processes of each payroll to pay
period: Collect time worked to process the correct payroll information start by collecting each
Most companies used a time sheet, time clock, time keeping system.
Calculating Earnings and Deductions input the data (hours worked) into payroll system. The process to
calculate paychecks will be the same whether they do payroll manually. Count the hours verify hours
work against the time card to make sure the employees that the company is paying for the correct
number of hours work. Determine Overtime if the employee who worked over 40 hours a week and pay
overtime (time and a half) for those hours. Overtime is paid at time and a half calculate Gross Pay
multiply the pay rate times the hours worked to come up with the gross pay. You’ll need to ensure to
use the employees regular or straight time pay rate for regular hours, and overtime pay rate for
overtime hours.
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Then add those two kinds of pay (regular and overtime) together to come up with the total gross pay.
Take deductions if process manually we have to determine the deductions such as benefits, taxes,
and insurance those need to be taken out of the employee’s gross pay each pay period. Calculate
the net pay if manual processing subtract the deduction and come up with the net pay as result.
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2.1.1 Level 0 Diagram
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Child Diagram
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2.3 Problem Definition
and tax deductions of the employees, administrating the retirement benefits and
disbursement of the salaries of the employees. It can also as an accounts activity which
Employees are usually in hurry upon the arrival on leaving and hence require
system that takes absolute minimum amount of time in registering their attendance.
Employee can easily clock in or out on behalf of another, calculating employees working
hours take of real effort, reports are always vulnerable to data entry errors, inaccurate
The general problem that the researchers intends to solve is how the streamline the
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Specific Problems
time keeping.
• Administrative overwhelm
• Organizational issues
• Compliance issues
• Manual Processing
The significance of the proposed study has classified according to the use
Employee. The study will benefit the employees granting an error free
Organization. The study will provide their employees accurate results of the
This part is to have a better service for the employee and less error
person who involved this system also have benefits from our proposed
system. The accountant will also benefit from this system this will help them
of the employees, their payroll and even attended needs and problems.
this will help them to have a better service, to update their record
easily and this can also keep track the performance of their employee.
Scope
This study will scope our Payroll Management System will cover the process
of preparing the pay slip of each employees, monitor loans, cash advances,
charges, keeping the records and easily computes the basic pay, regular
overtime pay, overtime with night differential pay, gross pay, SSS
Limitations
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Chapter 3:
SYSTEMS DESIGN
Proposed Solution
Business Processes
Contractor is having a specific problem with their system precede that involved
calculations and recording of essential data. The company is using manual payroll
system which experiencing slow processing of data and also very costly since it takes
up a lot of time, resources and money. In order to cope with it, the staffs are extending
their time
There is also a high volume of errors using manual computation. For that matter, the
proponents decided to build up a system in which it will try to solve this kind of problem.
Then, there would be less, efforts to be done and no more unorganized flow of
processing. For this reason, the proponents come up with a payroll system that will
manipulate the information receive and transmitted to produce an efficient and effective
Payroll is the sum of all financial records of salaries for an employee, wages, and
deductions. In accounting, payroll refers to the amount paid to employees for services
they provided during a certain period of time. Payroll plays a major role in a company for
several reasons.
A payroll system allows businesses to follow a set series of processes in order to make
The payroll systems typically includes calculating employee's pay, recording payroll
And our payroll system enables the employer to process its payroll through a
computerized system and it makes the computation of the employee's salary faster and
efficient, while a manual payroll system requires that the payroll be processed by hand
They must start using of computerized systems that will make their work easier.
We recommend the start of using this Computerized Payroll System, that will practically
ease the task and improve service more. We assure that records of the employee's are
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Data Flow Diagram
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Level 0 Diagram
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Child Diagram
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CHAPTER 4
SYSTEM FEASIBILITY
Proposed Solution
Feasibility Study
Before developing this project, we need a feasibility study to understand whether the
project would be successful or not. Feasibility study is detailed analysis of any system.
The two criteria to judge feasibility are cost required and value to be attained.
Technical Feasibility:
whether the company has the technical expertise to handle completion of the project.
efficient IT department and the personnel from the accounts department has that
expertise.
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Operational feasibility:
scoped e f i n i t i o n a n d h o w i t c a n o r g a n i z a t i o n a d o p t i d e n t i f i e d i n t h e
Development costs:
Development cost is incurred during the development of the system are onetime
investment, its Include the Adequate Software, Hardware requirements, labor cost,
quantifying its cost and benefits. Through this analysis you will be able toc o m p u t e
the total cost saving, payb ack period and net saving by use of
t h i s formulation.
Annual Cost = E x i s t i n g C o s t – P r o p o s e d C o s t
Payback Period = A n n u a l C o s t / P r e s e n t V a l u e
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