Professional Documents
Culture Documents
ESwathu UMV2
ESwathu UMV2
Index
1. Introduction 3
2. Creation of Form9/11B 4
3. User Management 12
5. Apartments Entry 88
8. Reports 111
1. Introduction
As per the circular issued from revenue department in 2009, form-1 and form-12 (popularly called as
form-9 and form-11) issued from concerned Grama Panchayat is mandatory for registration of
residential/commercial properties in rural areas. As far as RDPR is concerned, form-9 and form-11 is
used for budget and accounting and RDPR’s focus has been on tax collection rather than issuing
these documents as ownership records. Panchatantra software has facility to create and modify the
form-9 and form-11 as part of its functionality and this data is being used for budget and accounting.
In present form-9 creation facility available in Panchantantra, there are extra attributes like
dimension, schedule of the property other than what has been defined in form-9 under panchayat
raj act and rules. However, these columns are relevant for sub registrar and in form-9 which is
popularly used by registration department has these columns. Attempts have been made to re-
engineer the processes to avoid individual yearly columns for tax details and to put consolidated
figure. With respect to form-11, what is prescribed under panchayat raj act and what is being used
by sub registrars is same, however panchathantra while generating form-11 has its own version
which is more useful from DCB point. There is facility in Panchathantra to directly replace the name
of the owner with new owner after manual mutation process is completed based either on request
of the owner (in case of inheritance) or on receiving J-Slip (intimation slip) from registration
department.
A application called e-SWATH has been developed and deployed. e-SWATHU application can be
accessed by giving the following URL
http://e-swathu.kar.nic.in
2. Creation of Form9/11B
First the data entry operator logins in with User name: sdaa_gpcodeie sdaa_1501001002 password:
rdprform9 credentials . Once logged in create new property by selecting form 9 or form 11 then adding
the property details and click on the “Add property main” button
Once the property is added then click on the Owner tab and add the owner details and upload the
owner identification documents and the add the Dimensions ,GP Coordinates, Rights, Liabilities ,
Documents required and the Survey no and then click on the final Save button once all the Details are
entered.
Once the save is successful the forward to the next level (see below image)
NOTE: If the Applicant is applying for Form 11-B then he has to provide the additional details i.e.
Registration details or Electricity details.
The GP secretary can login through the User name gpsec_gpcodeie: User name: gpsec_1501001001 and
the biometrics fingerprint .
Once Loggedin can check the forwarded applications from the sdaa and then verify the
application
Once verification of the application is done.Gpsec can forward to PDO or he can return the application
for any changes to be done
Once log in then click on the forward properties to pdo then add the remarks and forward to pdo
PDO can login with Username :pdo_gpcode i.e. pdo_1501001004 and the Biometric fingerprint
Once logged in the pdo can verify the details then pdo can approve or send back to secretary Or he can
reject the application
3. User Management
User Registration
EO has to login with his user name and password. After successful login, EO has to register his
fingerprint
During EO login finger print registration, EO has to enter his personal information like name, email,
mobile and office number.
After successful registration, EO need to logout from the application and login again, this time system
will prompt for fingerprint of EO and then he can register the Staff under the particular GP.
Select on the Staff Registration(BIO) menu and then select the GP and the particular login id whom to
register by entering the Name, Email id, mobile and office no of the person and then click on the
“Register” button then through biometric device staff can be registered
Once the Staff is registered then they can login through the biometrics by entering the Username and
the fingerprint.
For Assigning the Digital Signature the name of the officer and the name in the certificate should match
only then he can save the DSC.
Once certificate is selected and name is matched then clicks on the save.
SDAA
DATA ENTRY &
SCANNING OF DOCUMENTS
APPROVAL OF DATA
DATA RELATED
PROBLEMS?
No
PDO
DIGITAL SIGNING OF DATA
GP DATABASE
Sale Deed happens when one person sales his/her property to some other person.
Gift Deed happens when one person gives his/her property as a gift to some other person.
Will
PoutiKhata
In this mutation types e-SWATHU application allows to remove/add/modify the owner details such as
owner name/identification details etc,.
Flow/steps
Fig 4.1
Now enter the details of such as mutation type, registration date, registration no, receipt
number etc and click on “Save & Proceed” button as shown in the below fig.
If you select the registration date on or before 01/10/2014 then that property will not be
allowed for normal mutation and the suggestion message will be pop up as shown in the
below figure.
Fig 4.2
Fig 4.3
When you click on “Save & proceed” button and if the data saved is successfully you will get
this window with all the details.
By default existing owner details will be shown in the owner’s tab, operator may need to
modify the owner detail.
You may Edit or Delete the Current owner details of the property by clicking on the “Edit” or
“Del” link in the “ಮಾಲೇಕರು” tab as shown in the below figure.
You can add the new owner details as shown in below figure
Once you complete filling necessary fields in the tab, please click on “ಉಳಿಸು” button to save
the details as shown in the below figure.
After saving the owner details you must click on the “Identification” link in the grid to add the
Identification details of the owner as shown in the below figure.
You can see the different Identification types in the below figure.
For example here we are adding the PAN card details of the owner.
After entering the data please click on “ಉಳಿಸು” button to save the details as shown in the
below figure.
Finally you have to click on the “SAVE” button to save the owner and his identification details
to the property as shown in the below figure.
Click on “Mutation ಅನುಮೇದನಗೆ ಸಲಿಸು” link under “ಆಸ್ತಿ ವಿವರಗಳ ಅನುಮೇದನೆ” as shown in
the below figure.
When you click on above specified link you will get this form which shows the Mutation
details in the grid.
Now click on the particular application number link in the grid to see the details and forward
it to PDO as shown in the below figure.
When you click on the above mentioned link you will get the mutation applications grid.
Now click on the particular Application number link in the grid to process.
You can also “Reject” themutation application, once rejected the mutation the same cannot
brought back.
Until the existing mutation approved, another mutation on the same property id cannot be
entered.
The returned applications will be loaded into the SDAA.
If the application is successfully approved then you will get the message “Approved” as
shown in the below figure.
In this login after approving the application you can see the Certificate by clicking on the link
“ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ(ನಮ್ ನೆ - 9)under “ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ”
Description: To change the “ಸದರಿ ಸವತ್ತಿನ ಸಂಖ್ೆಯ “ of the property this mutation can be done. This
mutation type is useful whenever the property/house number changes by the panchayat.
Flow/steps
4.2.2.1. Enter data in Mutation core
Login sdaa Account
Click on ಮ್ುಯಟೆೇಷನ್ ಕೆ ೇರಿಕೆಯ ವಿವರಗಳ ಸೆೇರ್ಪಡೆ under ವಿವರಗಳ ಸೆೇರ್ಪಡೆ to add mutation as
shown in the below fig 2.
Now enter the details of such as mutation type etc and click on “Save & Proceed” button as
shown in the below fig.
When you click on “Save & proceed” button and if the data saved is successfully you will get
this window with all the details.
Click on “Mutation ಅನುಮೇದನಗೆ ಸಲಿಸು” link under “ಆಸ್ತಿ ವಿವರಗಳ ಅನುಮೇದನೆ” as shown in
the below figure.
When you click on above specified link you will get this form which shows the Mutation
details in the grid.
Now click on the particular application number link in the grid to see the details and forward
it to PDO
When you click on the above mentioned link you will get the mutation applications grid.
Now click on the particular Application number link in the grid to process.
You can also Reject and Return the application to previous level(SDAA level).
The returned applications will be loaded into the SDAA.
If the application is successfully approved then you will get the message “Approved” as
shown in the below figure.
In this login after approving the application you can see the Certificate by clicking on the link
“ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ(ನಮ್ ನೆ - 9)under “ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ”
Flow/steps
4.2.3.1. Enter data in Mutation core
Login sdaa Account
Click on ಮ್ುಯಟೆೇಷನ್ ಕೆ ೇರಿಕೆಯ ವಿವರಗಳ ಸೆೇರ್ಪಡೆ under ವಿವರಗಳ ಸೆೇರ್ಪಡೆ to add mutation core
as shown in the below fig 2.
Now enter the details of such as mutation type etc and click on “Save & Proceed” button as
shown in the below fig.
When you click on “Save & proceed” button and if the data saved is successfully you will get
this window with all the details.
Fig 4.42
When you click on above specified link you will get this form which shows the Mutation
details in the grid.
Now click on the particular application number link in the grid to see the details and forward
it to PDO
When you click on the above mentioned link you will get the mutation applications grid.
Now click on the particular Application number link in the grid to process.
You can also Reject and Return the application to previous level(SDAA level).
The returned applications will be loaded into the SDAA.
If the application is successfully approved then you will get the message “Approved” as
shown in the below figure.
In this login after approving the application you can see the Certificate by clicking on the link
“ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ(ನಮ್ ನೆ - 9)under “ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ”
Description: To change the “ಕಟ್ಟಡದದ ೇೇ್ಾವವಿ ರರೆೆ” of the property this mutation type can be selected.
Flow/steps
4.2.4.1. Enter data in Mutation core
Login sdaa Account
Click on ಮ್ುಯಟೆೇಷನ್ ಕೆ ೇರಿಕೆಯ ವಿವರಗಳ ಸೆೇರ್ಪಡೆ under ವಿವರಗಳ ಸೆೇರ್ಪಡೆ to add mutation core
as shown in the below fig 2.
Now enter the details of such as mutation type etc and click on “Save & Proceed” button as
shown in the below fig.
When you click on “Save & proceed” button and if the data saved is successfully you will get
this window with all the details.
Click on “Mutation ಅನುಮೇದನಗೆ ಸಲಿಸು” link under “ಆಸ್ತಿ ವಿವರಗಳ ಅನುಮೇದನೆ” as shown in
the below figure.
When you click on above specified link you will get this form which shows the Mutation
details in the grid.
Now click on the particular application number link in the grid to see the details and forward
it to PDO
When you click on the above mentioned link you will get the mutation applications grid.
Now click on the particular Application number link in the grid to process.
You can also Reject and Return the application to previous level(SDAA level).
The returned applications will be loaded into the SDAA.
If the application is successfully approved then you will get the message “Approved” as
shown in the below figure.
In this login after approving the application you can see the Certificate by clicking on the link
“ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ(ನಮ್ ನೆ - 9)under “ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ”
AMALGAMATION
Amalgamation is a type of mutation to combine two or more properties into a single property.
In this mutation types e-SWATHU application allows to remove/add/modify the owner details such as
owner name/identification details etc,.
Flow/steps
Now enter the details of such as mutation type, registration date, registration no, receipt
number etc and click on “Save & Proceed” button as shown in the below fig.
If you select the registration date on or before 01/10/2014 then that property will not be
allowed for normal mutation and the suggestion message will be pop up as shown in the
below figure.
Fig 4.2
When you click on “Save & proceed” button and if the data saved is successfully you will get
this window with all the details.
By default existing owner details will be shown in the owner’s tab, operator may need to
modify the owner detail.
You may Edit or Delete the Current owner details of the property by clicking on the “Edit” or
“Del” link in the “ಮಾಲೇಕರು” tab as shown in the below figure.
You can add the new owner details as shown in below figure
Once you complete filling necessary fields in the tab, please click on “ಉಳಿಸು” button to save
the details as shown in the below figure.
After saving the owner details you must click on the “Identification” link in the grid to add the
Identification details of the owner as shown in the below figure.
You can see the different Identification types in the below figure.
For example here we are adding the PAN card details of the owner.
After entering the data please click on “ಉಳಿಸು” button to save the details as shown in the
below figure.
Finally you have to click on the “SAVE” button to save the owner and his identification details
to the property as shown in the below figure.
Click on “Mutation ಅನುಮೇದನಗೆ ಸಲಿಸು” link under “ಆಸ್ತಿ ವಿವರಗಳ ಅನುಮೇದನೆ” as shown in
the below figure.
When you click on above specified link you will get this form which shows the Mutation
details in the grid.
Now click on the particular application number link in the grid to see the details and forward
it to PDO as shown in the below figure.
Fig 4.15
Fig 4.16
Fig 4.17
When you click on the above mentioned link you will get the mutation applications grid.
Now click on the particular Application number link in the grid to process.
Fig 4.19
You can also “Reject” themutation application, once rejected the mutation the same cannot
brought back.
Until the existing mutation approved, another mutation on the same property id cannot be
entered.
The returned applications will be loaded into the SDAA.
If the application is successfully approved then you will get the message “Approved” as
shown in the below figure.
Fig 4.20
In this login after approving the application you can see the Certificate by clicking on the link
“ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ(ನಮ್ ನೆ - 9)under “ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ”
Once you click on save button, you will get the below page.
To subdivide the property into two or more properties enter the Site area and Built up area
details and lick on Add button as shown in the figures.
Now in the above shown image we can see Total Area as 240.00 Sq.m.
For Example: Let us split the area into 4 different properties(sub-division)(50+50+70+70=240) by
adding the Site area as shown in the above figure.
Do not click on final save button until all the new properties data is modified or updated.
NOTE: Please click on the final save button if and only if the status of all the new propertyids in
the column Owner/Dimension Details updated.
Once you modify the property details click on Update PropertyMain button.
Then go to Dimension tab and create dimensions as per changed property dimension.
After go to Dimension tab and create dimensions as per changed property dimension.
Once all the properties are modified click on final save button.
Go to ಅಸ್ತಿ ವಿವರಗಳ ಅನುಮೇದನೆ and Mutation list Select Application No as shown in the
below figure.
Once you Click Application Now it is going to ready for forward to pdo level
Fig 4.92
In this mutation we can modify the Rights And/or Liabilities on the property .
Flow/steps
Now enter the details of such as mutation type, registration date, registration no, receipt
number etc and click on “Save & Proceed” button as shown in the below fig.
When you click on “Save & proceed” button and if the data saved is successfully you will get
this window with all the details.
In the above screenshot you can see the tabs to modify the details of Rights and Liabilities.
You can change the Rights on the property details as shown in the below figure.
Fig 4.5
You can change the Liabilities on the property details as shown in the below figure.
Once you done with modification Finally Click on the save button to save the details.
Forward To PDO
Once you complete filling necessary fields Click on save button to save the details. Forward
to PDO
Follow the steps to forward the file to PDO.
Click on “Mutation ಅನುಮೇದನಗೆ ಸಲಿಸು” link under “ಆಸ್ತಿ ವಿವರಗಳ ಅನುಮೇದನೆ” as shown in
the below figure.
When you click on Mutation anumodanege sallisu you will get this form which shows the
Mutation details in the grid.
Now click on the particular application number link in the grid to see the details and forward
it to PDO as shown in the below figure.
When you click on the above mentioned link you will get the mutation applications grid.
Now click on the particular Application number link in the grid to process.
You can also “Reject” the mutation application, once rejected the mutation the same cannot
brought back.
Until the existing mutation approved, another mutation on the same property id cannot be
entered.
The returned applications will be loaded into the SDAA.
If the application is successfully approved then you will get the message “Approved” as
shown in the below figure.
In this login after approving the application you can see the Certificate by clicking on the link
“ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ(ನಮ್ ನೆ - 9)under “ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ”
Fig 4.21
Description:
Flow/steps
Now enter the details of such as mutation type, registration date, registration no, receipt
number etc and click on “Save & Proceed” button as shown in the below fig.
When you click on “Save & proceed” button and if the data saved is successfully you will get
this window with all the details.
In the above screenshot you can see the astiya vidha before mutation.
You can change the Astiya vidha details as shown in the below figure.
Fig 4.5
Once you complete filling necessary fields Click on save button to save the details. Forward
to PDO
Follow the steps to forward the file to PDO.
Click on “Mutation ಅನುಮೇದನಗೆ ಸಲಿಸು” link under “ಆಸ್ತಿ ವಿವರಗಳ ಅನುಮೇದನೆ” as shown in
the below figure.
When you click on Mutation anumodanege sallisu you will get this form which shows the
Mutation details in the grid.
Now click on the particular application number link in the grid to see the details and forward
it to PDO as shown in the below figure.
When you click on the above mentioned link you will get the mutation applications grid.
Now click on the particular Application number link in the grid to process.
Fig 4.19
You can also “Reject” the mutation application, once rejected the mutation the same cannot
brought back.
Until the existing mutation approved, another mutation on the same property id cannot be
entered.
The returned applications will be loaded into the SDAA.
If the application is successfully approved then you will get the message “Approved” as
shown in the below figure.
Fig 4.20
In this login after approving the application you can see the Certificate by clicking on the link
“ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ(ನಮ್ ನೆ - 9)under “ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ”
Description:
In this mutation the property can partition to two or more properties and for each property new
owner can be added .
Flow/steps
Now enter the details of such as mutation type, registration date, registration no, receipt
number etc and click on “Save & Proceed” button as shown in the below fig.
When you click on “Save & proceed” button and if the data saved is successfully you will get
this window with all the details.
You can divide the property into more than two subdivisions.
As shown in the above figure enter SITE AREA and BUILTUP AREA values and click on Add
button to create new property.
In the above figure we can see that we have divided the property into 3 partitions.
Also we can see that after adding the properties the Owner/Dimension Details status is No.
Do not click on Final Save button until the status becomes Yes i.e. you have to enter or
modify the details of each property by clicking on them.
We can change the checkbandi details, New owner details and Dimensions details.
As shown in the above figure fill all the above mentioned details. After entering the details
click on Update PropertyMain button.
Enter the details of new owner and save as shown in the above figure.
Enter the details of new dimensions and save as shown in the above figure.
Once you modify and save the details click on Back button to get this page again.
In the above screenshot we find the status is now ‘Yes’. We have to follow this procedure to
all the properties.
Fig 4.5
Forward to PDO
Once you complete filling necessary fields Click on save button to save the details. Forward
to PDO
Follow the steps to forward the file to PDO.
Click on “Mutation ಅನುಮೇದನಗೆ ಸಲಿಸು” link under “ಆಸ್ತಿ ವಿವರಗಳ ಅನುಮೇದನೆ” as shown in
the below figure.
When you click on Mutation anumodanege sallisu you will get this form which shows the
Mutation details in the grid.
Now click on the particular application number link in the grid to see the details and forward
it to PDO as shown in the below figure.
Click on Forward button to forward the application to PDO.
If the application is successfully forward you will get the message “Sent to next level”.
With this step forwarding is completed.
When you click on the above mentioned link you will get the mutation applications grid.
Now click on the particular Application number link in the grid to process.
Fig 4.19
You can also “Reject” the mutation application, once rejected the mutation the same cannot
brought back.
Until the existing mutation approved, another mutation on the same property id cannot be
entered.
The returned applications will be loaded into the SDAA.
If the application is successfully approved then you will get the message “Approved” as
shown in the below figure.
Fig 4.20
In this login after approving the application you can see the Certificate by clicking on the link
“ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ(ನಮ್ ನೆ – 11B)under “ಆಸ್ತಿ ರ್ರಮಾಣ ರ್ರರ”
In SDAA login you can find the Transaction From SRO Office Menu link, Please click on
the link to view and generate the Notice as shown in the below figure.
(1)
When you click on the link you will find the properties that are successfully registered in
SRO as shown in the below figure.
Click on the registration number link to generate the notice.
(2)
When you click on the registration number link you will get the following modify form.
In this form you can modify the details such as Address if it is missing.
(3)
You can also upload the owner identification details as shown in the below figure.
(4)
After clicking on that button you can see the Notice that is generated as the following
figure.
(5)
(6)
Please check and take the printout of the notice in “Notice Generated Properties” link, It
ensures that the Notice is generated successfully.
When you click on the “Notice Generated Properties” link you will get the properties list
which have been generated the notice as shown in the above figure.
Click on the application number to view and take a printout of the notice which is as
shown in the below figure.
(7)
You can download the Notice by clicking on the Printer button in the report as shown in
the above figure.
After 30 days of the Notice period is completed the property will automatically
available in “Mutation ಅನುಮೇದನಯಗಯ ಸಲ್ಲಿಸು” menu.
(8)
Click on “Mutation ಅನುಮೇದನಯಗಯ ಸಲ್ಲಿಸು” menu to find out your property and forward
to PDO login as normal mutation here onwards as shown in the below figure.
Send to MOJINI
Description: If you are applying for form – 9 under Gramtaana property as ಆಸ್ತಿಯ ವಗಿೇಪಕರಣ, and if you
do not provide the Identification Documents (ಗುರುತ್ತಸುವ ದಾಖ್ೆಗಳು) the applied property will be
moved to MOJINI system.
Login to Sdaa login(Operator login) then click on ೆೆ ಸದಾಗಿ ಆಸ್ತಿ ವಿವರಗಳ ಸೆೇರ್ಪಡೆ under ವಿವರಗಳ
ಸೆೇರ್ಪಡೆ.
In the form select property classification (ಆಸ್ತಿಯ ವಗಿೇಪಕರಣ) as Gramtaana (ಗಾರಮ್ಠಾಣಾ) and then
fill all the remaining details and then save the property.
After filling Owner details, Dimensions, GPS coordinates, Rights, Liabilities if you left filling the
Identification documents (ಗುರುತ್ತಸುವ ದಾಖ್ೆಗಳು) as shown in the above figure then this property
will be moved to MOJINI system. And you will get a message as shown in the below figure.
5. Apartments Entry
Steps to follow to create a form 9/11-B for an apartment unit:
Step 1: Create
Fig 5.1
After save and enter all details and click on final Save.
Now go to ಅಸ್ತಿ ವಿವರಗಳ ಅನುಮೇದನೆ and select ಕಾಯಪದರ್ಶಪಯ ಅನುಮೇದನೆಗೆ ಸಲಿಸು , select
propertyId or Application No.
Fig 5.2
Fig 5.3
Go to gpsec level after select that property and verify after forward to pdo level.
Fig 5.4
Fig 5.5
Go to pdo login and select the property check the documents and final Approve.
Fig 5.6
Fig 5.7
Go to Asti pramana Patra tab, select property type (9or 11B), select property code and give the
print.
Fig 5.8
Fig 5.9
Fig 5.10
1. Go to sdaa login, select Apartment vivaragala serpade, open window, here ಅವಿಭಜಿರ ನಿವೆೇಶನ
ಸವತ್ತಿನ ಸಂಖ್ೆಯ:(*) in that field, already approved apartment entry properties come here, select
one.
2. After enter apartment details.
3. Once details are entered completely, Press Save button.
Fig 5.11
After below image showing details. Enter Owner details. And fill all tabs.
Fig 5.12
Fig 5.13
Fig 5.14
Select entered property after forward to next level (normally form registration
approval.)
Fig 5.15
Fig 5.16
Forward to Pdo Level.
Fig 5.17
Fig 5.18
Finally pdo approval after take print out like property form print.
Fig 5.19
Fig 6.1
Fig 6.2
Fig 6.3
Once the Application is approved by the PDO then we can get the report of the form-9 .
8. Reports
In Deputy Secretary Login, one can see the counts of bio-metrics registered and not registered users for
his district
2. Report
For EO Login: After login into the system and on click of ”Report on Registered Users(Bio)” the
following menu appears
For CEO login : Login into CEO and Click on EO Bio Reset , Below page will open.
Select Particular Taluka from the dropdownlist , details will get displayed based on Taluka
Select Reason for reset from the dropdown, if reason is others, it will shows textbox for reason to enter.
Then Reset the Eo Bio Reset based on taluka’s id, Click on Reset Button
9. UNICODE INSTALLATION
Select Install file for complex script and right –to-left languages check box
Say ok
Say yes
After Installation go to control panel again select Regional Settings and Language Selection in
this Select Language tab
Say ok
Verify there is Kannada is there are or not. And then click on apply