Thermax Engineering Construction Co.

Ltd
Document
OHS/P08
no.
4.4.5 Procedure for Control of Rev no. 02
Documents 20/06/20
Date
15
Page 1 of 3

PURPOSE:
To establish and maintain procedure for controlling all documents and data
required by OHSAS. It includes how to locate, the structure of documents,
Creation, Approval, Review, Revise, Issue and Obsolete in OH&S Manual.

SCOPE:
All users of OH&S documents under the scope mentioned in the Apex
Manual.

RESPONSIBILITY:
 MA
 Concerned Department Head

PROCEDURE:

Document Creation, Approval and Review

1. The Document Creation necessarily needs to be performed by any person

associated with the activity.
2. Incorporation of the document in the OH&S Manual follows the
Document Change procedure.
3. All documents are reviewed and approved by MA.
4. All documents are necessarily reviewed as a minimum once in three year
for any improvements and changes.

Document Issue:

1. The MA is responsible for the issue of document, and update into the
Master Control Document OHS/D14.
2. MA will incorporate the Issue date of Approved documents.
3. Identify Document status in the header - 'Revision Number __'
4. Issue the document code number if document is new as per codification
of documents mentioned below:-
5.
Rev. no. Date Changes
0 26/11/10 First Issue
1 20/06/13 Revision 1
2 20/06/15 Revision 2
6.

1
 Prepared by Approved by
Signature

Designation Safety Co-ordinator Management Appointee

Name Sujit Jog Mangu Achary

LevelDocument Numbering
1 Manual Apex
2 Procedures OHS/PXX
3 OCPs/other documents OHS/DXX-YY
4 Format/ Records OHS/FXX

OH&S Occupational Health & Safety

P Procedures
D Documents
F Formatted Records, Log Sheet, Files, Register
XX Numbering sequence
YY Number of documents in one sequence under one head

7. Update document status in the Master Control Document OHS/D14.

8. Update the document in server Public Folder “OH&S”
9. Follow the procedure for uploading and controlling documents on
intranet.
10. The main copy will be available in the server as “MASTER COPY”.
11. For controlled copies, obtain the print of Master copy and stamp in
Red “CONTROLLED COPY’.
12. The MA then distributes the document according to document levels.
13. The issue of revised document will be done once the documents are
revised.
14. In the event of any modification in the document - change the Revision
status in the header of the document and reissue to all controlled copy
holders. Site in-charge will destroy the old copies of revised documents.
15. Maintain the last revised document in archive mode.

Document Revision/Change:-

1. The Document Change process necessarily needs to be initiated by the

document creator, user or any associate related to that activity.
2. The change will either be: Inclusion of a new document, Change /
edition of an Existing document or Discontinuation of an existing
document.
3. Identify the document in which change is to be made. Document
owner / document creator details the specifics of the change in the
Proposed Changes Request OHS/D38.

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 Thermax Engineering Construction Co. Ltd
Document
OHS/P08
no.
4.4.5 Procedure for Control of Rev no. 02
Documents 20/06/20
Date
15
Page 3 of 3

4. Once a document has been created and approved by the requisite

authority, the document with the Proposed Change Request form is
forwarded to the MA for appropriate numbering.
5. Depending on the need for Controlled copies of the same, the document
is issued to specific users if any.

DOCUMENT GENERATED :
1. Master Control Document Doc. No. OHS/D13
2. Proposed Change Request Doc. No. OHS/D37