MAX Actual

CRITERIA Marks
Scale & Description
Marks
Remarks Responsibility
1.1 5S LEADERSHIP 0 4 8 12 16 20
• General Awareness 20 0% aware 20% aware 40% aware 60% aware 80% aware 100% aware
• Executive Involvement 20 0% involved 20% involved 40% involved 60% involved 80% involved 100% involved
1.2 5S understanding of Supervisory and front line Employees 0 2 4 6 8 10
• General Awareness 10 0% aware 20% aware 40% aware 60% aware 80% aware 100% aware
• Executive Involvement 10 0% involved 20% involved 40% involved 60% involved 80% involved 100% involved
1.3 5S includes as part of monthly progress review 0 2 4 6 8 10
• Evidence of discussion (Agenda, minutes, etc. ) 10 No evidence 20% evidence (i.e. 40% evidence (i.e. 60% evidence (i.e. 80% evidence (i.e. 100% evidence
MOM present for 4 out of 10) 6 out of 10) 8 out of 10) (i.e. 10 out of
2 meetings out of 10)
10)

• Evidence to follow up 10 No evidence 20% evidence (i.e. 40% evidence (i.e. 60% evidence (i.e. 80% evidence (i.e. 100% evidence
Follow up plan 4 out of 10) 6 out of 10) 8 out of 10) (i.e. 10 out of
present for 2 10)
action items out
of 10)

1.4 Orderliness and cleanliness of gate/entrance/lobby area impression 0 2 4 6 8 10

to a visitor.
• Entrance area 10 Extremely shabby Well maintained
enterance

• Lobby area 10 Extremely shabby Well maintained

lobby

Total 100 0

CRITERIA MAX
Marks
Scale & Description Actual
Marks
Responsibility

2 SEIRI- SORT
2.1 Outside area within the premises free of 0 2 4 6 8 10
• Garden area free of clutter 10 Full of clutters 20% free of clutter 40% free of clutter 60% free of clutter 80% free of clutter 100% free of
clutter
• Exterior storage free of clutter 10 Full of clutters 20% free of clutter 40% free of clutter 60% free of clutter 80% free of clutter 100% free of
clutter
• Outside areas clearly marked 10 No markings 20% markings 40% markings 60% markings 80% markings 100% markings
available available available available available available

2.2 Floor area of building free of unwanted items 0 2 4 6 8 10

• All floors cleared 10 Not cleared 20% cleared 40% cleared 60% cleared 80% cleared 100% cleared
2.2

• WIP demarcated 10 WIP not 20% WIP 40% WIP 60% WIP 80% WIP 100% WIP
demarcated with demarcated with demarcated with demarcated with demarcated with demarcated
100% unwanted 80% unwanted 60% unwanted 40% unwanted 20% unwanted with 0%
items items items items items unwanted items

2.3 Tops and insides of all cupboards, shelves, table,drawers,etc. 0 6 12 18 24 30

free of unwanted items,(In all locations) 30 Not free 20% free 40% free 60% free 80% free 100% free
0 4 8 12 16 20
2.4 Items are stored according to frequency 20 No storing 20% of items 40% of items 60% of items 80% of items 100% of items
method available stored according stored according stored according stored according stored
to frequency to frequency to frequency to frequency according to
frequency

2.5 Notice Boards are free of old notice: 20 No clearing 80% of board 60% of board 40% of board 20% of board No old notices
method stuffed with old stuffed with old stuffed with old stuffed with old
notice notice notice notice

2.6 Rules for disposal (Habitual Seiri)and detecting non moving stocks are 0 2 4 6 8 10
evident and
• Red labelling being done 10 Red tag system Available but not Available, 25% Available, 50% Available, 75% Available, 100%
not available followed materials are red materials are red materials are red materials are
tagged tagged tagged red tagged

• Disposal standards maintained 10 No standards for Available but not Available but Available & Available & Available &
disposal at all followed followed only by followed by 50% followed by 75% followed by
few (25%) 100%

• Regular clearing of all storage areas 10 No clearing 20% of storage 40% of storage 60% of storage 80% of storage 100% of storage
method areas are cleared areas are cleared areas are cleared areas are cleared areas are
cleared

• Regular removal of garbage and waste bins 10 Not at all cleared Cleared every 3 Cleared every 2 Cleared everyday Cleared every half Cleared every
days days day hour
2.7 There is a general clutter free appearance: 0 2 4 6 8 10
• Outside 10 Full of clutters 20% free of clutter 40% free of clutter 60% free of clutter 80% free of clutter 100% free of
clutter
• Office areas 10 Full of clutters 20% free of clutter 40% free of clutter 60% free of clutter 80% free of clutter 100% free of
clutter
• Stores 10 Full of clutters 20% free of clutter 40% free of clutter 60% free of clutter 80% free of clutter 100% free of
clutter
• Table tops and work table tops 10 Full of clutters 20% free of clutter 40% free of clutter 60% free of clutter 80% free of clutter 100% free of
clutter
TOTAL 200 0
 CRITERIA MAX
Marks
Scale & Description Actual
Marks
Responsibility

3 SEITON- SET IN ORDER

3.1 Direction indications are available to all facilities from the entrance 0 1 2 3 4 5
onwards:
• Main entrance onwards (directions for the main building blocks) 5 No indications 20% available 40% available 60% available 80% available 100% available

• Inside all buildings 5 No indications 20% available 40% available 60% available 80% available 100% available

• To all facilities, toilets. Etc. 5 No indications 20% available 40% available 60% available 80% available 100% available

3.2 All machines have identification labels 0 2 4 6 8 10

10 No labels 20% labelled 40% labelled 60% labelled 80% labelled 100% labelled
3.3 All buildings, rooms, cubicles and similar areas are clearly numbered 0 1 2 3 4 5
or named :
• Rooms,departments,units marked 5 No markings 20% marked 40% marked 60% marked 80% marked 100% marked
• Toilets ,canteens,etc .marked 5 No markings 20% marked 40% marked 60% marked 80% marked 100% marked
3.4 All equipment's/tools /files etc. are arranged according to the 'can 0 1 2 3 4 5
see', 'can take out', 'can return ' principle. File index maintained ;

• Outlines marked 5 No markings 20% marked 40% marked 60% marked 80% marked 100% marked
• Filing cabinets labelled 5 No labels 20% labelled 40% labelled 60% labelled 80% labelled 100% labelled
• Office file index available 5 No index 20% available 40% available 60% available 80% available 100% available
3.5 There are 'visual control' methods for defects and rework; 0 2 4 6 8 10
• Markings to prevent mix -up 10 No visual controls Markings are Markings are Markings are Markings are Markings are
available in 20% available in 40% available in 60% available in 80% available
areas areas areas areas throughout the
facility

• Markings to enable display highlighting magnitudes 10 No visual controls Markings are Markings are Markings are Markings are Markings are
available in 20% available in 40% available in 60% available in 80% available
areas areas areas areas throughout the
facility

3.6 All gangways area clearly marked and respected 0 1 2 3 4 5

• Passageways 5 Not marked Marked but old Marked and 25% Marked and 50% Marked and 75% Clearly
nor visible lines are visible respected respected respected Marked &
100%
respected
• Entrance and exit lines 5 Not marked Marked but old Marked and 25% Marked and 50% Marked and 75% Clearly
nor visible lines are visible respected respected respected Marked &
100%
respected
 • Curved door opening lines 5 Not marked 20% marked 40% marked 60% marked 80% marked Clearly
nor visible Marked &
100%
respected
• Direction of travel arrows 5 Not marked Marked but old Marked and 25% Marked and 50% Marked and 75% Clearly
nor visible lines are visible respected respected respected Marked &
100%
respected
3.7 Parking areas are specified and marked for vehicles, pallets, trolleys, 0 2 4 6 8 10
garbage bins, etc.
• Reserved seat method for all movable items 10 No reserved seat 20% application 40% application 60% application 80% application 100%
method application of
reserved seat
method

• For all office equipment (chairs, tables, boards etc) 10 No proper Allocated with Allocated with Allocated with Allocated with Allocated & no
allocation of 80% deviation 60% deviation 40% deviation 20% deviation deviation
areas

0 4 8 12 16 20
3.8 Specific areas are demarcated for garbage/rejects/waste etc. 20 No demarcation Demarcated &
respected
0 2 4 6 8 10
3.9 Switches, fan regulators, controls, etc. labelled 10 No labels 20% labelled 40% labelled 60% labelled 80% labelled 100% labelled
3.1 All cables ,Wires, pipes, etc. are neat and straight 10 No care taken to In 20% of areas In 40% of areas In 60% of areas In 80% of areas In all the areas
keep the wires, wires, cables etc wires, cables etc wires, cables etc wires, cables etc wires, cables etc
cables etc neat & are kept neat & are kept neat & are kept neat & are kept neat & are kept neat &
tidy straight straight straight straight straight

0 4 8 12 16 20
20 No color coding Color coding is Color coding is Color coding is Color coding is Color coding is
used in 20% of the used in 40% of the used in 60% of the used in 80% of the used in all the
areas areas areas areas areas
3.11 Colour coding is used effectively for easy identification
3.12 All stores are well maintained racks, bins and other storage areas 20 No markings 20% marked 40% marked 60% marked 80% marked 100% marked
clearly marked
0 2 4 6 8 10
3.13 There is a general appearance of orderliness and ability to find any 10 More than 240 Within 180 to 240 Within 180 secs Within 120 secs Within 60 secs Within 30 secs
secs secs
item / document without delay (check retrieval time)
TOTAL 200 0

CRITERIA MAX
Marks
Scale & Description Actual
Marks
Responsibility

4 SEISO- SHINE
4.1 Cleanliness of outside premises maintained at a high level 0 1 2 3 4 5
• Free of litter 5 100% litter 80% litter 60% litter 40% litter 20% litter Free of litter
4.1

• Cleaned regular 5 No cleaning Cleaned every 3 Cleaned every 2 Cleaned everyday Cleaned half a day Cleaned every
intervals days days hour
available

4.2 A waste bin strategy is implemented: 0 2 4 6 8 10

• Bins at regular interval 10 No bins available Bins available but Bins available at Bins available at Bins available at Bins available at
at irregular every 200 metres every 150 metres every 100 metres every 50 metres
intervals

• Marked 10 No markings 20% marked 40% marked 60% marked 80% marked 100% marked
4.3 Toilets are well maintained 0 2 4 6 8 10
• In working order 10 None of the 20% of the toilets 40% of the toilets 60% of the toilets 80% of the toilets All the toilets
toilets in working are in working are in working are in working are in working are in working
order order order order order order

• Clean 10 None of the 20% of the toilets 40% of the toilets 60% of the toilets 80% of the toilets All the toilets
toilets are clean are clean are clean are clean are clean are clean

4.4 Canteen, rest rooms/ locker rooms are well maintained 0 2 4 6 8 10

• Clean 10 Not clean 20% clean 40% clean 60% clean 80% clean 100% clean
• Orderly 10
4.5 Floors, Walls, Windows, etc., are maintained at a high level of 0 2 4 6 8 10
cleanliness
• Floors 10 Not clean 20% clean 40% clean 60% clean 80% clean 100% clean
• Walls 10 Not clean 20% clean 40% clean 60% clean 80% clean 100% clean
0 1 2 3 4 5
• Doors, Windows 5 Not clean 20% clean 40% clean 60% clean 80% clean 100% clean
0 2 4 6 8 10
10 No cleaning tools
used
4.6 Use of adequate cleaning tools is evident
4.7 Storage of cleaning tools well done: 0 1 2 3 4 5
• Hanging brooms, mops 5 No proper Allocated with Allocated with Allocated with Allocated with Allocated & no
allocation of 80% deviation 60% deviation 40% deviation 20% deviation deviation
areas for keeping
the materials

• Other equipment properly stored 5 No proper Allocated with Allocated with Allocated with Allocated with Allocated & no
allocation of 80% deviation 60% deviation 40% deviation 20% deviation deviation
areas for keeping
the materials

4.8 Machines, equipment, tools, furniture maintained at a high level of 0 2 4 6 8 10

cleanliness, Maintenance schedules maintained
4.8

• Maintenance schedules maintained 10 No maintenance Available but Available but 50% followed 75% followed 100%
schedule outdated only 25% followed
schedule followed
• Cleaning with checking checklist maintained 10 No checklist Checklist available Available but 50% followed 75% followed 100%
but not updated only 25% followed
followed
4.9 Daily self cleaning (5min 5S) is practiced: 0 2 4 6 8 10
• Daily Activity 10 No practice 20% participation 100%
participation
• Check list is used 10 No checklist Checklist available Available but 50% followed 75% followed 100%
but not updated only 25% followed
followed
4.10 Cleaning Responsibility maps and schedules are displayed: 0 2 4 6 8 10
• Cleaning Responsibility maps are displayed 10 No responsibility Responsibility Displayed & used Displayed & used Displayed & used Displayed &
maps available maps available but in 25% of the in 50% of the in 75% of the used in all the
not displayed areas areas areas areas applicable

• Cleaning schedules are displayed 10 No schedules Schedules Displayed & used Displayed & used Displayed & used Displayed &
available but not in 25% of the in 50% of the in 75% of the used in all the
displayed nor used areas areas areas areas applicable

0 5 10 15 20 25
4.11 There is a general appearance of cleanliness all around 25 Very bad OK OK Average Good Very good Excelent
TOTAL 200 0
 CRITERIA MAX
Marks
Scale & Description Actual
Marks
Responsibility

5 SEIKETSU- STANDARIZE 0 2 4 6 8 10
5.1 All 5S procedures are standardized 10 No 20% standardized 40% standardized 60% standardized 80% standardized 100%
standardization standardized
5.2 Checklists are used regularly to inspect 10 No checklist Checklist available Checklist is used Checklist is used Checklist is used 100% used
but used irregular 2.5 times on 10 5 times on 10 7.5 times on 10
i.e. 25% i.e. 50% i.e. 75%
5.3 All labels, notices are standardized size 10 No standard size Standards Standards Standards Standards Standards
available & 80% available & 60% available & 40% available & 20% defined &
deviation deviation deviation deviation followed

5.4 All aisles/ gangways have a standard size and colour 10 No standard 20% standardized 40% standardized 60% standardized 80% standardized Standards
defined defined &
followed

5.5 Standard Visual Management is evident 0 1 2 3 4 5

• Okay Marks (if applicable) 5 Not marked Available in 20% Available in 40% Available in 60% Available in 80% Available in all
areas areas areas areas areas
• Danger Zone Marked 5 Not marked Available in 20% Available in 40% Available in 60% Available in 80% Available in all
of the danger of the danger of the danger of danger areas danger areas
areas areas areas areas

• Open and Shut Directional Labels 5 Not marked Available in 20% Available in 40% Available in 60% Available in 80% Available in all
areas areas areas areas areas
• Oil Labels (if applicable) 5 Not marked Available in 20% Available in 40% Available in 60% Available in 80% Available in all
areas areas areas areas areas
5.6 Fire Extinguishers are Clearly Marked and Placed 0 1 2 3 4 5
• Type Indicated 5 Not indicated 20% of the types 40% of the types 60% of the types 80% of the types All the types of
of fire of fire of fire of fire fire
extinguishers are extinguishers are extinguishers are extinguishers are extinguishers
indicated indicated indicated indicated are indicated

• Easily Accessible 5 Not at all Very easy to

accessible access (retrieval
time < 30 secs)

• Visible at a Distance 5 Not Visible Extremely Poor Poor Moderate Good Extremely Good

• Checked at appropriate intervals 5 No schedule / 20% of the 40% of the 60% of the 80% of the All the
records extinguishers are extinguishers are extinguishers are extinguishers are extinguishers
checked at regular checked at regular checked at regular checked at regular are checked at
intervals intervals intervals intervals regular intervals
5.7 Standard Warning Signs 0 1 2 3 4 5
• Prohibition Sign 5 Not marked Available in 20% Available in 40% Available in 60% Available in 80% Available in all
of the prohibited of the prohibited of the prohibited of the prohibited the prohibited
areas areas areas areas areas

• "Must Do" Sign 5 Not marked Available in 20% Available in 40% Available in 60% Available in 80% Available in all
areas areas areas areas areas
• Danger Sign 5 Not marked Available in 20% Available in 40% Available in 60% Available in 80% Available in all
of the danger of the danger of the danger of danger areas danger areas
areas areas areas areas

• Safe Way sign 5 Not marked Available in 20% Available in 40% Available in 60% Available in 80% Available in all
areas areas areas areas areas
0 2 4 6 8 10
5.8 Pipes, Cables, Etc. are colour coded according to a standard 10 No standard size Standards Standards Standards Standards Standards
available & 80% available & 60% available & 40% available & 20% defined &
deviation deviation deviation deviation followed

0 4 8 12 16 20
20 No standard 20% standardized 40% standardized 60% standardized 80% standardized Standards
defined defined &
followed
5.9 Standardised checking procedure is adopted
5.10 Innovative visual Control Methods are implemented 20 Not implemented Implemented

TOTAL 150 0

CRITERIA MAX
Marks
Scale & Description Actual
Marks
Responsibility

6 SHITSUKE- SUSTAIN
6.1 There are regular training programmes: 0 2 4 6 8 10
• Evidence of training 10 No schedule Schedule available Schedule Schedule Schedule Schedule
nor records but no records of available with available with available with available with
training 75% deviation 50% deviation 25% deviation 0% deviation
(cross check the (cross check the (cross check the (cross check
schedule & schedule & schedule & the schedule
training records) training records) training records) & training
records)

• Evidence of follow-up 10 No evidence 20% evidence (i.e. 40% evidence (i.e. 60% evidence (i.e. 80% evidence (i.e. 100% evidence
Follow up plan 4 out of 10) 6 out of 10) 8 out of 10) (i.e. 10 out of
present for 2 10)
action items out
of 10)

6.2 There is 5S patrol team which regular reviews: 0 1 2 3 4 5

6.2
• Teams named and used regular (ask for records of the team 5 No teams Teams available & Teams available & Teams available & Teams available & Teams available
activities) only 20% used only 40% used only 60% used only 80% used and schedule is
followed strictly

• Results/ photos of inspections displayed 5 Not displayed Results/ photos Displayed but the Photos are clicked Dates available Records of
available not before & after piks from same angle but no records of improvement
displayed are not clicked but no dates in it improvement available
from the same
angle

• Good examples displayed 5 Not displayed Displayed

6.3 There are 5S posters and 5S point of work reminders 0 2 4 6 8 10
• Posters at workplaces 10 Not available Available in 20% Available in 40% Available in 60% Available in 80% Available in all
areas areas areas areas areas
• Posters in the canteen 10 Not available Available
0 1 2 3 4 5
Not available Available in 20% Available in 40% Available in 60% Available in 80% Available in all
5 areas areas areas areas areas
• Point of work reminders
0 2 4 6 8 10
6.4 There is a system of strict discipline and encouragement with 'good 10 No system System available & System available & System available & System available & System available
point' and 'bad point' followed by 20% followed by 40% followed by 60% followed by 80% & followed by
of the workforce of the workforce of the workforce of the workforce the entire
workforce

0 4 8 12 16 20
20 No discipline 20% of the 40% of the 60% of the 80% of the The entire
workforce follows workforce follows workforce follows workforce follows workforce
discipline discipline discipline discipline follows
discipline
6.5 Self discipline amongst the entire workforce is evident
6.6 There are 5S teams engaged in 5S projects 0 2 4 6 8 10
• Small group activities (e.g. QCC) 10 No teams Teams available & Teams available & Teams available & Teams available & Teams available
only 20% used only 40% used only 60% used only 80% used and schedule is
followed strictly

• Kaizen suggestion schemes 10 Not available Available in 20% Available in 40% Available in 60% Available in 80% Available in all
areas areas areas areas areas
• Team projects displayed 10 Not displayed Displayed
6.7 There are sustenance programmes such as slogan competitions 0 2 4 6 8 10
• Slogan competitions (ask for records) 10 No competitions Competitions Competitions Competitions Competitions Competitions
done every 12 done every 8 done every 6 done every 3 done every
months months months months month
6.7

• Poster competitions 10 No competitions Competitions Competitions Competitions Competitions Competitions

done every 12 done every 8 done every 6 done every 3 done every
months months months months month

• Interdepartmental competitions at least in 4 months 10 No competitions Competitions Competitions Competitions Competitions Competitions
done every 12 done every 8 done every 4 done every 2 done every
months months months months month

TOTAL 150 0
GRAND TOTAL 1000 0