TITLE PAGE

GRAND STAR GENERAL CONTRACTOR

COMPANY PROFILE

Grand Star General Contractor (GGC) was founded in July 2004 and has shown history of

contracting arm of Gladstone commercial, this is a family business that engaged in the

manufacture and fabrication of steel products and aids to navigation. they offering a construction

consultancy and management services although they are new Grand Star have an experience to

their specific field of expertise ranging in civil engineering, electronic communications and

architectural designs. The company is to undertake projects such are fabrications and installation

of telecommunication towers, ports and harbors, building and road constructions, structural steel,

and also civil works and other similar ventures. Their main office is located in Caloocan City.

Engineer Elmer R. Estrella took in charge of the construction company together with Architect

Paul Tristan Joson Operations Manager.

As of this day, their on-going projects are Renovation of the third floor in Philippine Normal

University, Philippine national Bank. And their completed projects are Security Bank, Sutherland

Global Services, Kipling, Philippine Ports Authority, Manila Water, Department of Labor and

Employment.

Grand Star General Contractor is accredited by the Philippine Constructors Accreditation

Board (PCAB).
 Business Process of Grand Star General Contractor

A general contractor is a manager and possibly also a tradesman that is employed by a

client, usually upon the advice of the project's architect or engineer. A general

contractor is responsible for the overall coordination of a project. A general contractor

must first assess the project-specific documents (referred to as a bid, proposal, or

tender documents). In the case of renovations, a site visit is required to get a better

understanding of the project. Depending on the project delivery method, the contractor

will submit a fixed price proposal or bid, cost-plus price or an estimate. The general

contractor considers the cost of home office overhead, general conditions, materials,

and equipment, as well as the cost of labor, to provide the owner with a price for the

project.

Contract documents may include drawings, project manuals (including general,

supplementary, or special conditions and specifications, and addendum or modifications

issued prior to proposal/ bidding ad prepared by a design professional, such as an

architect. The general contractor may be the construction manager or construction

manager at high risk.

A general contractor is responsible for providing all of the material, labor, equipment

(such as engineering vehicles and tools) and services necessary for the construction of

the project. A general contractor often hires specialized subcontractors to perform all or

portions of the construction work. When using subcontractors, the general contractor is

responsible for the quality of all work performed by any and all of the hires.
The general contractor's number one priority is safety on the job site.

Grand Star General Contractor is a contracting arm running for fifteen (15)

years base in the City of Caloocan. As of today the organization is ran by 50 staffs

distributed in three divisions - Operations, Finance and Administration. To implement

Payroll Management System, the management decided to hire the expertise of

Grand Star General Contractor to make a presentation on a possible proposal.

Grand Star General Contractor immediately activated the project team and

initiated several system analysis initiatives. Having been the supervising in the

team, Engineer Elmer R. Estrella summarized the results of the data gathering

initiatives with the assistance of into a process narrative as follows:

Setting Up New Employees – New employees, in the hiring process, must fill out

payroll-specific information. Copies of this information should be set aside in the payroll

department in anticipation of its inclusion in the next payroll.

Collecting Timecard Information – Office staff and managers definitely require no

change in wages paid for each payroll, but an employer must collect and interpret

information about hours worked for nonexempt employees. This may involve having

employees scan a badge through a computerized time clock, punch a card in a stamp

clock, or manually fill out a time sheet.

Verifying Timecard Information – Whatever the type of data collection system used in

the last step, the payroll staff must summarize this information and verify that

employees have recorded the correct amount of time. This, of course, involves having
supervisors review the information after it has been summarized, though more

advanced computerized timekeeping systems can perform most of these tasks

automatically.

Summarizing Wages Due – This should be a straightforward process of multiplying the

number of hours worked by an employee’s standard wage rate. However, it can be

complicated by overtime wages, shift differentials, bonuses, or the presence of a wage

change partway through the reporting period.

Keying Employee Changes – Employees may ask to have changes made to their

paychecks, typically in the form of alterations to the number of tax exemptions allowed,

pension deductions, or medical deductions. Much of this information must be recorded

for payroll processing purposes, since it may alter the amount of taxes or other types of

deductions.

Calculating Applicable Taxes – The payroll staff must either use IRS-supplied tax tables

to manually calculate tax withholdings or have a computerized system or a supplier

determine this information. Taxes will vary not only by wage levels and tax allowances

taken but also by the amount of wages that have already been earned for the year-to-

date.

Calculating Applicable Wage Deductions – There are both voluntary and involuntary

deductions. Voluntary deductions include payments into pension and medical plans,

while involuntary ones include garnishments and union dues. These can be made in

regular amounts for each paycheck, once a month, in arrears, or prospectively. The
payroll staff must also track goal amounts for some deductions, such as loans or

garnishments, in order to know when to stop making deductions when required totals

have been reached.

Accounting for Separate Manual Payments – There will inevitably be cases where the

payroll staff has issued manual paychecks to employees between payrolls. This may be

caused by an incorrect prior paycheck, an advance, or perhaps a termination. Whatever

the case, the amount of each manual check should be included in the regular payroll, at

least so that it can be included in the formal payroll register for reporting purposes, and

sometimes to ensure that the proper amount of employer-specific taxes are also

withheld to accompany the amounts deducted for the employee.

Creating a Payroll Register – Summarize the wage and deduction information for each

employee on a payroll register, which can then be used to compile a journal entry for

inclusion in the general ledger, prepare tax reports, and for general research purposes.

This document is always prepared automatically by payroll suppliers or by in-house

computerized systems.

Verifying Wage and Tax Amounts – Conduct a final cross-check of all wage calculations

and deductions. This can involve a comparison to the same amounts for prior periods,

or a general check for both missing information and numbers that are clearly out of line

with expectations.

Printing Paychecks – Print paychecks, either manually on individual checks or, much

more commonly, through a computer printer, with the printouts using a standard
format that itemizes all wage calculations and deductions on the remittance advice. If

direct deposits are made, a remittance advice should still be printed and issued.

Keying Payroll Information in General Ledger – Use the information in the payroll

register to compile a journal entry that transfers the payroll expense, all deductions,

and the reduction in cash to the general ledger.

Sending Out Direct Deposit Notifications – If a company arranges with a local bank to

issue payments directly to employee accounts, then a notification of the accounts to

which payments are to be sent and the amounts to be paid must be assembled, stored

on tape or other media, and sent to the bank.

Depositing Withheld Taxes – The employer must deposit all related payroll tax

deductions and employer-matched taxes at a local bank that is authorized to handle

these transactions. The IRS imposes a rigid deposit schedule and format for making

deposits that must be followed in order to avoid penalties.

Issuing Paychecks – Paychecks should, at least occasionally, be handed out directly to

employees, with proof of identification required; this is a useful control point in larger

companies where the payroll staff may not know each employee by name, and where

there is, therefore, some risk of paychecks being created for people who no longer work

for the company.

DATA FLOW DIAGRAM
HIPO
SCREEN DESIGNS
 DATA DICTIONARY

Table Column Data Type PK Nullable Description

payroll_reg remployee_id int Y not null Regular employee ID number
payroll_reg remployee_lname varchar not null Regular employee first name
payroll_reg remployee_fname varchar not null Regular employee last name
payroll_reg remployee_pos varchar not null Regular Employee Position
payroll_reg remployee_hrate double not null Regular Employee Hourly Rate
payroll_reg remployee_hwork double not null Regular Employee Hourly Rate
payroll_reg remployee_ded double not null Regular Employee Cash Advance & Other Deductions
payroll_reg remployee_rem varchar null Regular Employee Remarks
payroll_pb pbemployee_id int Y not null Project-based employee ID number
payroll_pb pbemployee_lname varchar not null Project-based employee first name
payroll_pb pbemployee_fname varchar not null Project-based employee last name
payroll_pb pbemployee_pos varchar not null Project-based Employee Position
payroll_pb pbemployee_hrate double not null Project-based Employee Hourly Rate
payroll_pb pbemployee_hwork double not null Project-based Employee Hourly Rate
Project-based Employee Cash Advance & Other
payroll_pb pbremployee_ded double not null Deductions
payroll_pb pbemployee_rem varchar null Project-based Employee Remarks
SAMPLE REPORTS