Signify Classified - Internal

Process of POD

CHECK LIST *

1. Channel should be match between mail and SPAS.(for ch-02 and ch-12).
2. Sold to , ship to ,PO number,12NC, Quantity, Price, should be match
between PO and SPAS.
3. Plant, Pay term will be enter as per spas .
4. Tax should be match between PO and SAP.
5. PO date will be enter as per PO .
6. Ship to and sold to address should match between PO and SAP .
7. In VAP order (ch-02 and Project order) if the total amount will be higher the
1MN and if the item is PLS item then LOID must be required .
8. For any special instruction that should be mention on mail (like text etc).
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APPROVAL MATRIX

1. For change in sold to code, customer and CSM approval required.

2. For change in ship to code, PO number, PO date customer approval and
CSM approval required.
3. For change in LOID, new LOID and CSM approval required.
4. For change in 12NC, PM approval and CSM approval is required.
5. For change in quantity.
1. If it is SPAS order and we want to increase the Quantity then New
SPAS, customer approval and CSM approval required.
2. For reduce the quantity and drop that item CSM approval required.
6. For change in item category POD manager approval required.
7. For change in RDD, customer approval and CSM approval is required.
8. For change in plant .
1. Local plant to IGST plant customer and CSM approval is must (for
S&W order QA put only customer in loop on mail ).
2. IGST to LOCAL plant  CSM approval is must.

9. Price cannot be change without new SPAS (or update the CLP).
10.For change in price (in NSP order/SPAS) we can change the pricing date to
current date.
11.Round off quantity can change manually in VAP orders (ch-02).
12.In new order pricing date cannot be change.
13. For change in pay term, finance approval and CSM approval is required.
14.For putting value added days for any customer Finance approval and CSM
approval is required.
15.In direct order value added days will be 15days .
16.For change in SALES CODE and ASM code, POD manager and finance
approval is required.
17. For partial order entry NSM (Mr. Vikas Malhotra) and POD manager
approval is required.
 Partial order entry is that suppose in PO or SPAS quantity is 1500pcs but
we want to enter the order for only 1000 pcs.(please discuss )
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 In PO or SPAS there are 10 item and we want to enter the order for 9
item.

18.Any change cannot be done by sales officer’s request.

TRADE ORDERS (ch-1 and ch-11) :-

1. POD enters only the SPAS orders for trade.

2. Sold to, ship to, PO number, 12nc, quantity and price will be enter as per
SPAS.
3. PO date will be current date.
4. If item is taking round of quantity, we cannot change it manually (to
reduce) or we cannot enter the order for less quantity (because it comes
in partial order entry).

OEM ORDERS/comaker (ch-03) :-

1. SPAS/NSP and PO should be match.

2. Order can be enter as per PO(in case of NSP order).
3. PO must be in PDF /JPEG format(comaker PO’s can be in excel format ).
4. Special instructions must be mention on mail.

HSS /EXPORT/SEZ ORDERS:-

1. If the tax required 0.1% , for that POD puts tax classification code manually
2. But if the tax is not appearing 0.1 % then MDM will help .
3. Other order entry and changing procedure will be same as PROF.
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EXW ORDERS :-

1. If new order is going to be placed, on PO incoterms clearly mention with

the name of the warehouse like Chennai, Kolkata, Bhiwandi .
2. Insurance should be mention on buyer side.
3. Company name, seal and sign should be mention on PO .
4. PO should be in PDF or JPEG format.

THANKS & REGARDS

SHUBHAM DUBEY
indialighting.orderdesk2@signify.com
8851658810