Document Number: CHR-PMT-FR-012

DIVISION MEETING FORM

Revision: 000
(DMF) Revision Date: 16 January 2019
Office: Planning and Management Office Page 1 of 2

Division: GENERAL SERVICES DIVISION

Office: GENERAL ADMINISTRATION OFFICE
Meeting Date: July 30, 2019
Meeting Venue: GAO Conference Room
NAME SIGNATURE
1. Rizalyn Palma

2. Anna Roces Gultiano

3. Grace Salcedo

4. Rose Gimino

5. Marlon Ramiscal

6. Celso Holgado
Attendees:
7. Mario Mabulay

8. Karla Michelle Mique

9. Revence Amat

10. Emmanuel Ereña

11. Reynaldo Nery

12. Gabriel Vengco, Jr.

13. Tammy Castor

ITEM
1. COURIER PARKING SPACE
2. REPAIR OF PARKING SIGNAGES
3. CLEANING OF SERVICE VEHICLES
Meeting Agenda:
4. ADHERENCE TO WHAT IS INDICATED IN
THE APPROVED TRIP TICKET
5. CHR PARKING
6. DRIVER’S QUARTER (Temporary)
AGREEMENT/ACTION TAKEN
▪ Put signage “Reserve for Courier parking”
▪ Chief Banluta to allot parking space for courier.
▪ Drivers to check and clean their own vehicle
ahead of time so it will be ready for the next use.
▪ Draft memo reminding all offices/passengers to
be “on time” as indicated in the trip ticket
▪ Add to memo: request for cancellation within
3hrs
▪ Add to memo: Strictly adhere to General Rule,
what is indicated in the Driver’s Trip Ticket. (for
exceptions, ask approval of the GAO Director)
▪ “On time”
▪ “no side trip/s” – Destination indicated in the
Trip Ticket shall prevail.
▪ Prioritize disposal of vehicles
▪ make a Parking Scheme/Plan indicating the
Plate Number of the vehicle for the allotted
space
▪ 3rd door in the Dorm
▪ Draft Memo, including House Rules:
a. closed during working hours
b. can be use only after long hours of travel and
late hours (midnight)

DIVISION MEETING FORM
(DMF)
Office: Planning and Management Office
7. MOTORPOOL
8. CASH ADVANCE OF DRIVERS
9. DRIVER’S TRIP TICKET
10. CLEANING MATERIALS
11. EXPENSES FOR TRANSPO
12. REQUEST FOR DRIVER/VEHICLE
SUBMITTED NOW, TRAVEL NOW
13. PURCHASE ORDER FOR FUEL
Meeting Facilitated By:
Division Chief/Officer-In-Charge
Document Number: CHR-PMT-FR-012
Revision: 000
Revision Date: 16 January 2019
Page 2 of 2
c. Supervisor and/or Guard holds the Key
d. Should submit a copy of Trip Ticket before use
of the quarter.
▪ Submit Mechanic report/forms and working
schedule to ED
▪ Drivers to inspect daily their vehicle
(surface/general check-up only)
▪ Add Driver’s per diem in the allocation
▪ Forensic refer to Legal for Memo,
Equal treatment of Drivers
▪ To revise DTT, include:
a. Recommended route (reason and delay)
b. Levels of Urgency
c. Waiting Time (stay, drop/pick-up)
Make PR for ladder and pressurized gun
▪ For 2020’s PPMP, include:
a. GPS for vehicles that do not have this yet.
b. PMS of vehicles
▪ MicMic to train the drivers on the use of the
existing GPS.
▪ Resolve in Chief level first
▪ If cannot be handle, go to ED
▪ Revise the Form as instructed to MicMic
▪ have five (5) reserve PO with signature for
emergency purpose only
Noted By:
Director/Officer-In-Charge