Exercises

Unit: Sales – A/R

Topic: Sales Process - Item Availability Check

At the conclusion of this exercise, you will be able to:

 Ensure the item availability check is activated for sales orders
 Set up an alternative item
 Perform an item availability check in a sales order
 Display the available-to-promise report

 In this exercise, you review how the item availability check is

activated for sales orders. You create two new items and set
one as an alternative for the other. You create a sales order
and perform the item availability check and explore the
options available within the sales order.

3-1 How does the automatic availability check work?

3-1-1 How can you activate the automatic availability check for sales orders?
___________________________________________________________
3-1-2 Make sure that the automatic availability check for sales orders is activated in
your SAP Business One training system.

3-2 You have two new items. Create the item master records and enter the quantities
which are already available.

3-2-1 Create the item master record with the following values.

Field Name or Data Type Values

Item Number A2010
Description Fast Sheet Feed Scanner
Item Group Scanners
 (if the item group does not
exist, use the Define New
function)
Price List Base Price
Unit Price 200

3-2-2 Post the goods receipt for a quantity of 5.

Field Name or Data Type Values

Item Number A2010
Quantity 5
Price List Last Purchase Price
Price 200

3-2-3 Create the second item master record.

Field Name or Data Type Values

Item Number A2020
Description USB Interface Ultra Scanner
Item Group Scanners
Price 150

3-2-4 Post the goods receipt.

Field Name or Data Type Values

Vendor V10000
Item Number A2020
Quantity 20
Price 150
3-3 You want to sell the USB Interface Ultra Scanner as an alternative item to the
fast sheet fed scanner.

3-3-1 Define the item A2020 as the alternative item of item A2010.

Field Name or Data Type Values

Item Number A2010
Item Number A2020
Remarks Alternative scanner

3-4 Customer C20000 orders scanners.

3-4-1 Create the sales order.

Field Name or Data Type Values

Customer C20000
Delivery Date Today’s date
Item Number A2010
Quantity 7
The Item Availability Check window comes up automatically when you move
out of the Quantity field.

3.4.2 Look at the option Display Quantities in Other Warehouses from the
Availability Check window.

3.4.3 Choose Display Available-to-Promise Report from the Availability Check

window. Will new stock arrive in the warehouse soon?
_________________________________________________________

Choose Display Alternative Items from the Availability Check window. How
many pieces of the alternative item A2020 are available?
_________________________________________________________

3.4.4 Choose Change To Available Quantity from the Availability Check

window.
3.4.5 Add the alternative item to the sales order with a quantity of 2.
Field Name or Data Type Values
Item Number A2020
Quantity 2
Save the sales order.