CHAPTER 2: ORGANIZATIONAL STRUCTURE

FORM OF BUSINESS ENTERPRISE

The Likhang Bayan Food Enterprise is organized in a partnership form. It can be of its greatest

advantage as each of the partners are going to have their shares and investment in a form of cash,

equipment, industrial and intellectual property to the partnership.

Contribution Table

The table shows the name of the partners, their contribution, and percentage of

shares.

NAME CONTRIBUTION % OF SHARES

Eusebio, Chrsitian V. Php100,000.00 25%

Francisco, GianRalph Php100,000.00 25%

Martinez, Jezon Php 100,000.00 25%

Romey, John Owen Php 100,000.00 25%

TOTAL
Php 400,000.00 100%
VISION STATEMENT

To be one of the most popular kakanin maker in Bacoor, Cavite after five (5) years.

MISSION STATEMENT

In order to achieve our vision statement, the company will continue to produce quality and

delicious kakanin to the customers.

CORPORATE VALUES

Below are the fundamental beliefs of the organization that serves as the guiding principle

that dictates their behaviour and action.

 Honesty and Integrity - act with being fair and truthful

 Respect – treat each other with respect

 Punctuality- arriving ten (10) to fifteen (15) minutes earlier at the scheduled time

 Responsible - doing what is right and expected

 Frugality - being economically wise

 Hardworking – always strive hard to meet or exceed customer satisfaction

 Commitment - being loyal and hardworking

 Creativity and Innovative - thinking, introducing, and sharing of new ideas

HUMAN RESOURCE MANAGEMENT

The proponents believe that the employees are the most valuable resource in an

organization. That is why the company is dedicated to work to achieve efficiency and

effectiveness of the employees.

Organizational Structure

The company used the most common and simple type of organizational chart – the line

organizational structure. The structure below shows the chain of command of the organization.

Francisco, GianRalph

General Manager

Eusebio, Christian Martinez, Jezon Owen, John Romey

Production Manager Marketing Manager Financial Manager

Cook Human Resource Manager

\\

Production Staff Production Staff

Job Analysis

As part of the job of the general manager, together with the other managers, they

conducted job analysis in each position by doing detailed examination of the tasks that make up

the job.

Manpower Table

The table below shows the positions in the organization and the number of manpower

that is needed in each position.

POSITION Number of Employee/s Needed

General Manager 1

Production Manager 1

Marketing Manager 1

Human Resource Manager 1

Financial Manager 1

Cook 1

Production Staff 2

TOTAL 8
Job Descriptiom

After conducting job analysis, the following job descriptions in each position

developed.

 General Manager

 Responsible for planning, directing, and managing the company’s operation

 Oversees the whole organization processes

 Organizes work schedules

 Also responsible for hiring and training of employees

 Production Manager

 Oversees the production process

 Responsible for ensuring quality products

 Responsible for tracking inventories

 Oversees the overall cleanliness of the working area

 Knowledgeable in hiring and training process

 Marketing Manager

 Responsible for innovating the product

 Responsible for designing and choosing material

 Responsible for reaching the customers

 Responsible in developing product promotional strategies

 Doing sales call every six (6) months

 Human Resource Manager

 Responsible for recruiting, interviewing and training

 Responsible for employee relations, payroll and benefits.

 Financial Manager

 Responsible for tracking cash flows of the company

 Also responsible for the salaries of the employees

 Tracking the payables and receivables of the company

 Responsible for making timely and updated financial statements

 Cook

 Responsible for preparing food

 Cleans food preparation

 Ensuring cleanliness of working area

 Keeping stock with necessary cooking supplies

 Production Staff

 Responsible for assembling items, packaging items and storing items

 Cleaning production area

Job Specifications

Job specifications stated in each job title is a statement of employee characteristics and

qualification required for the applicants.

 General Manager

 Male/Female with pleasing personality

 Must be good at speaking and writing

 Degree holder of Business Management course

 Must have decision making skills

 Knowledgeable on using MS Office and Excel

 Must have leadership and good communication skills

 Production Manager

 Male/Female with pleasing personality

 Must be able to run and monitor the production process

 Degree holder of Business Management course major in Operation Management

 Must have thorough knowledge on quality checking

 Must have leadership and good communication skills

 Must have knowledge about hiring and training process

 Marketing Manager

 Male/Female with pleasing personality

 Must be good at communicating, analyzing and decision making

 Degree holder in Business Management course major in Marketing Management

 Must be innovative and creative thinker

 Expert in internet and social media strategy

 Human Resource Manager

 Male/Female with pleasing personality

 Must be have a good written and communication skills

 Must have knowledge in recruitment, safety and employee development

 Financial Manager

 Male/Female with pleasing personality

 Degree holder of Business Management course major in Financial Management or any

course related

 Must have at least experience in cash control

 Must have leadership and good communication skills

  Cook

 Male/Female with pleasing personality

 Must have knowledge in cooking

 Able to work in fast-paced environment

 Able to multitask, prioritize, and manage time efficciently

 Must have a college degree

 Self-motivated and self-directed

 Production Staff

 Male/Female with pleasing personality

 Must have a college degree

 Able to work as part of the team

 Must have the ability to run and monitor the production process

RECRUITMENT PROCESS

The end goal of a recruitment process is to be able to present a limited number of job

applicants of the future employees in order to ease the hiring process. The table below shows the

schedule of recruitment process of the company.

 STEPS Length of time needed (Days)

Identifying and evaluating job vacancies 2

and creating job description

Developing a recruitment plan 5

Review resume and narrow down 1

applicants

TOTAL 8 Days

HIRING PROCESS

In this process, the managers already have the short-list of applicants that will undergo to

the series of tests and interviews. This process is done to ensure that the company hire the right

employees. The hiring process of the company is described in the table below.

PROCESS PERSON INVOLVED Length of time (Hours)

Examination General or Operations 1 hour and 30 minutes

First interview Manager 30 minutes

Final Interview General Manager 30 to 45 minutes

TOTAL 2 hours and 45 minutes

ORIENTATION PROCESS

Orientation is done as the first step in aligning newly hired employees about the company

background, policies, rules and regulations, and compensation and wages. The orientation is only

one day that will start at 8:00 a.m. sharp and will end at 12 noon.

TRAINING PROCESS

For the company to provide greater customer service, it should start with the company

itself by providing their employees what they need. The company will provide a great quality of

training to their employee to give them the knowledge and confidence. The table in the next page

will show the proposed training and seminars for next year.

HOW WHEN

TRAININGS AND SEMINARS PARTICIPANTS MANY (Tentative

DAY/S Date)

March 10,
Production Manager
A. Food Safety Training One (1) 2020
and Cook
Friday

March 11,
Production Manager
B.Personnel Hygiene in One (1) 2020

Production Area Saturday

 March 12,

C. Working Place Safety General Manager One (1) 2020

Sunday

PERFORMANCE APPRAISAL METHOD

Performance Appraisals benefits both the management and employees as it identifies the

strengths and their weaknesses in their performance. The management make it clear to all

employees that the goal of the appraisal is to exchange ideas and work together to come up with

an action plan for meeting the organization’s goals. Performance Appraisals will be conducted

semi-annually by the managers to employees.

Reward System

In order to motivate the company’s employees, the proponents also provides different rewards

for the employees. The employee who shows an excellent and consistent best performance in the

workplace will be given a reward that the company provides for them. Some of the extra rewards

are being the employee of the week and month and best in performance award.
Compensation

Compensation are given to those employees for an exchange for the continous hardwork they are

doing for our company, and who are commited and dedicated on their work.

Salary and Wages: Monthly & Projected Monthly Salary

The table below will show the wages for the total month according to their job positions. For

every employee is entitled of 1 day rest per week with a total of 4 days per month. The daily rate

of the employees is all provincial rate that is based on the table provided by the local goverment

of Bacoor. The formula below is used to compute the monthly salary of the employee.

Daily Wage x Working days every month = Monthly Base Salary

POSITION Daily Wage Monthly base Salary

General Manager P640.70 P16,658.2

Production Manager/Cook P593.09 P15,420.34

Marketing/HR Manager P566.50 P14,729

Financial Manager P533.36 P13,867.36

Total P60,674.9

Projected Monthly salary

Daily Wage x Working days each week x 52 then divide it by 12 to find the monthly

amount

Benefits and Incentives

The company is committed in giving their employees what they deserve. Therefore our company

will give benefits and incentives which could help the employees. The following benefits and

pay contribution monthly in the goverment sponsored to the employees.

SSS Membership

Social Security System is a social insurance program in the Philippines for the

employees who work in the private sector. Members can avail its benefits under the guidelines of

SSS.

Monthly Base SSS Deduction

Position Salary ER EE TOTAL

General Manager P16,658.2 P1,320 P660 P1,920

Production P15,420.34 P1,240 P620 P1,860

Manager/Cook

Marketing/ HR P14,729 P1,160 P580 P1,740

Manager

Financial P13,867.36 P1,120 P560 P1,680

Manager

TOTAL P60,674.9 P4,840 P2,420 P7,200

PHILHEALTH MEMBERSHIP

Hospitalization benefits provided by the PhilHealth Care available to the members and qualified

dependents. Effective January last year and onwards, the monthly premium contributions shall be

at the rate of 2.75% computed straight based on the monthly basic salary with a salary floor of

P10,000 and up to P40,000 to be equally shared by the employees and employer.

Monthly Base Phil-Health Contribution

Position Salary x 2.75% Monthly Personal Share Employer Share

Premium

General Manager P16,658.2 P458.10 P229.05 P229.05

Production P15,420.34 P424.06 P212.03 P212.03

Manager/Cook

Marketing/ HR P14,729 P405.05 P202.53 P202.53

Manager

Financial P13,867.36 P381.35 P190.68 P190.68

Manager

TOTAL P60,674.9 P1,668.56 P834.29 P834.29

Pag-IBIG MEMBERSHIP

All member employees are entitled of the benefits of the program such as housing loans,

short term loans, and provident savings subject to HDMF guidelines.

Monthly Pag-IBIG CONTRIBUTION

POSITION Base Salary ER EE TOTAL

General Manager P16,658.2 P100 P100 P200

Production P15,420.34 P100 P100 P200

Manager/Cook

Marketing/ HR P14,729 P100 P100 P200

Manager

Financial Manager P13,867.36 P100 P100 P200

TOTAL P60,674.9 P400 P400 P800

13th Month Pay

All the employees of the company regardless of any of their position or employment status

within 1 month in their work will recieve 13th month pay. The 13th month pay shall be in the

amount not less than 1/12 of the total basic salary earned by the employee within the calendar

day.
Mode of Payment

The payment will be distributed in form of cash with a payslip given by the company.

This will be distributed every 15th and 30th of the month. If payment falls on a non-working

holiday payment is made on the next preceeding work days.

Salary Deduction

Salary deduction of the employees will be based on their tardiness and absences. The

computation will be as follows:

For Absences:

The policy will be “NO WORK NO PAY”.

For Tardiness:

An employee who is late for six (6) minutes or less is considered tardy but will still be

paid. However, if the employee exceeds six (6) minutes, the succeeding minutes of late is

deducted to their salary. If the employee is late for more than thirty (30) minutes, it will be

equivalent to one (1) hour late. To compute the tardiness of the employees, the company uses the

formula below:

* If the employee is late LESS THAN one (1) hour:

Tardiness = (Hourly Rate/60 minutes) total no.’s of minutes late

* If the employee is late for MORE THAN an hour:

Tardiness = (Hourly Rate x Total number of hours)

Company Policies

HR Policy

- Performance improvement

- Meal and break periods

- Performance and discipline

- Health and safety of employees

- Employee conduct, attendance and punctuality

- Employee work records

- Leave and day offs

Mutual Responsibility

It is important to have the understanding that our employee should have each other back with

thier fellow co employees. Thats why having a good connection would result a better

communication with each other. Mutual Responsibility makes our company overcome working

as a team with such having a good communication performing each other responsibilities with

their job and duties on their work.

Health and Safety Policy

We are aware that our workers could get problem regarding with their health anytime anyday.

Therefore we always keep paying attention on our employees that they are healthy and safe

during their work ours on our company. We established to prepare aside medical kits in case of

emergency

and also emergeny equipments such as fire extinguisher for minimizing dangers. Our company

always prepare for the budgets for our workers just in case any accident happen.

Food Safety Policy

On our company, we always believe that success will be coming from the best quality products

and service, that our consumer exceeds their costumer satisfaction on our products. We are

determined in continously improving our production that every ingredients that we prepare

would make sure that they are all fresh and the preparation are processed perfectly. Every

employees rensponsibility of the storage and the distribution of products will ensure the good

quality and safety standards of the foods.Ensuring the quality and food safety standards of the

products from the process of preparing and cooking and preparation with the packaging will

make us sure it is a good quality products.

Harrasment Free Workplace Policy

All our employees are all engaged to perform their duties and responsibilities in a harrasment

free work environment.Ensuring all people are treated with respect, dignity and fairness is a

foundational value of the public service. All individuals in the work environment share a

responsibility for upholding this value and are expected to exhibit honesty, integrity, and a high

standard of personal conduct that welcomes differences, promotes diversity, and provides a safe

and healthy workplace for all.

Attendance Policy

Absences

Taking a day off 1 workday: Provide 1 week notice

Taking a day off 2-5 workday: Provide 2 weeks notice

Taking off more than 5 workdays: Provide at least 2 months notice

Unscheduled Absences

If employee is sick or has an emergency situation, they are required to let employer know with at

least 2 hour notice and find replacement for their shift.

No Show

If employee does not let the employer know they will not be at work, they should report to the

office. And if this happen again a disciplinary action will be done.

If employee misses work for 4 days without letting employer know, they will be terminated.

Tardiness

If employee is more than 20 minutes late 6 times in a month disciplinary action will be taken.
Emergency Personal Policy

The employee may provide and report for the employer on the nature and circumtances of the

absence. The employee must notify the supervisor as soon as possible after the days of absence.

Regarding with the valid reason and the expected day of return for work. These events are

typically unforeseen, require immediate action, are beyond the employee’s control.

Attendance Bonus

If employee mantain an excellent attendance record you he/she will be recognized and will also

earn a bonus rewards. This could earn if the employee has a perfect attendance and if they work

on a complete hours including overtime for a month. Being punctual when coming to work helps

maintain efficiency in our workplace.This will encourage our employee do be more hardworking

especially during our busiest hours the will enables them to accomplish the company objectives.
Uniform Policy

At any designated position on their work, the employees are all required to wear the

uniform provided by the company. This uniform is company property and employee are obliged

to take responsibility for the maintenance and care. The uniform should be wear in complete

attire properly with the company logo, Therefore to represent the company name. In case if the

uniform is considered loss or been excessively damaged an disciplinary action will be taken. The

employee must return the uniform for an event of their termination or in anytime of demand.
Business Legal Requirement

The following are the business legal requirements accomplished by the partners.

REQUIREMENTS DESCRIPTION AMOUNT

Baranggay Permit to Operate Permit needed to operate within the Php 150.00

barangay

Mayors Permit to Operate Permit needed by the business to operate Php 500.00

in the area.

Business License Permit needed to secure at the Php 6,500.00

municipality of Bacoor for the business

to become legal

SEC It is where the company registers its Php 500.00

name.

Insurance It is to register the business, employees, Php 500.00

and employers for the income tax

TOTAL Php 8,150.00