Revision: 00

BGI-ETHIOPIA PROCESS OF PURCHASING

Date: 25/02/16

RESTOCK

Reference:BGIE-PC05-PG03-
ALL Starting date of application: 25/02/16 WI06
FACTORIES
Page 1 of 15
 
HISTORY
Revision Date Comments/Description of change
Rev.00 25/02/2016 Initial release

CONTENTS PAGE FOR DCC USE ONLY

HISTORY 1
CONTENT 1
1. SCOPE 2

2. PURPOSE 2

3. WORKING PROCEDURE 2-14

4. RELATED DOCUMENTS 14
5. REFERENCE DOCUMENTS 15
6. DIFFUSION 15

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BGI-ETHIOPIA PROCESS OF PURCHASING
Date: 25/02/16

RESTOCK

Reference:BGIE-PC05-PG03-
ALL Starting date of application: 25/02/16 WI06
FACTORIES
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1. SCOPE
This work instruction will be applicable in the spare part store.
2. PURPOSE
The aim of this work instruction is to reintegrate or restock previously issued Items in the
spare part store.
3. WORKING PROCEDURE
3.1. Responsibility
The store keeper is responsible for implementing the work instruction.
The store manager has to ensure this work instruction is followed and well-maintained.
3.2. Frequency
At time of restock
3.3 Procedure
A. Open OptiMaint,
B. Click on restock on the menu bar and restock
‐ When the restock Items reached to store do not place them directly on the shelves
First you need to restock the item via OptiMaint then return the material on previous
location

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BGI-ETHIOPIA PROCESS OF PURCHASING
Date: 25/02/16

RESTOCK

Reference:BGIE-PC05-PG03-
ALL Starting date of application: 25/02/16 WI06
FACTORIES
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BGI-ETHIOPIA PROCESS OF PURCHASING
Date: 25/02/16

RESTOCK

Reference:BGIE-PC05-PG03-
ALL Starting date of application: 25/02/16 WI06
FACTORIES
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 Find the issued Item on the system
 Item (search by items code display all withdrawals done for this items)
 Stock room items issue from the specific stock room
 Pick list No. (displays list of Items issued under this pick list No. on specific time)

C. Double click from the withdrawal list displayed

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BGI-ETHIOPIA PROCESS OF PURCHASING
Date: 25/02/16

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 Revision: 00
BGI-ETHIOPIA PROCESS OF PURCHASING
Date: 25/02/16

RESTOCK

Reference:BGIE-PC05-PG03-
ALL Starting date of application: 25/02/16 WI06
FACTORIES
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On the restock window, we get information of the withdrawal such as item code, stock room,
issued quantity, equipment and nature…
D. Write the quantity to be restocked on “ Quantity of restock” tab
E. “Member” is a tab where the store keeper who make the restock select his/her name
from the drop down arrow on the right side
F. The date & hour of restock is recorded on the “Date” and “Hour” tab respectively
G. Write the name of the technician who return the items on “ Comment” tab

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BGI-ETHIOPIA PROCESS OF PURCHASING
Date: 25/02/16

RESTOCK

Reference:BGIE-PC05-PG03-
ALL Starting date of application: 25/02/16 WI06
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H. Confirm restock by clicking on validate button ( )

I. The system automatically pops up a message on the status bar informing that the restock
is done correctly.

J. Print in two copies of the restock movement then sign and send one of the copies to
finance and file the other copies with you

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BGI-ETHIOPIA PROCESS OF PURCHASING
Date: 25/02/16

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Reference:BGIE-PC05-PG03-
ALL Starting date of application: 25/02/16 WI06
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 Click “Stocks” on menu bar then “Movement Records”

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BGI-ETHIOPIA PROCESS OF PURCHASING
Date: 25/02/16

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 Click on the advanced search button, the “search for stock movement ( advanced
search)” window will pop up

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BGI-ETHIOPIA PROCESS OF PURCHASING
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 Click the drop down arrow on the right side of the “ recorded search” tab, the list of
recorded search will appear then select “restock”

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BGI-ETHIOPIA PROCESS OF PURCHASING
Date: 25/02/16

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On the window displayed,
‐ Write the item code on the “ Item” row under the “value” column
‐ Key in the withdrawal pick list number of the restocked Item in a position just a head
of “ Pick list No” under “ value” column
‐ Select the stock room

‐ Validate by clicking on validate button ( ) so as to confirm

‐ Click on the print button

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BGI-ETHIOPIA PROCESS OF PURCHASING
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‐ From reports click on restock

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‐ Select “ETB” among the currency type listed
‐ Validate

 The system automatically will display the printable format report of the withdrawal and
restocked Item based on the pick list no.
 Then print the report in three copies and send one copy to finance one copy for file in the
store and the other copy could be given to the department head, after approval of the
department head.

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BGI-ETHIOPIA PROCESS OF PURCHASING
Date: 25/02/16

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Reference:BGIE-PC05-PG03-
ALL Starting date of application: 25/02/16 WI06
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 Your name will appear by default

 Write the name of the department head on the space provided aside “Approved by”
 Both you and the department head should sign on the report
4. RELATED DOCUMENT
DOCUMENTS
Document Number Document Title

BGIE-PC05-PG03-P01 Spare part store management

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BGI-ETHIOPIA PROCESS OF PURCHASING
Date: 25/02/16

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ALL Starting date of application: 25/02/16 WI06
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5. REFERENCES:
DOCUMENTS
Document Number Document Title
6.7.3 Optimaint CMMS

6. DIFFUSION
 Spare part store OptiMaint manager
 Store manager
 Quality and Process manager
 Technical manager
 General manger

Issued by : Atahilti Hagos Verified by : Paul Henri Selosse Approved by : Samy Hughet

Date: 25/02/2016 Date :

Date :

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