Kaizen Charter & Event Tracking Form

Is Security Clearance
Kaizen Event Title: SOP for ART work generation- Kaizen Required for this kaizen?
Yes No

DBS TOOL(s): Transactional Process Improvement (TPI) Gemba Location: GVRI Mumbai Kaizen Conf Rm: Phoenix Board Room

Submitted by: Pankaj Kumar Mahato Process Owner: Pankaj Kumar Mahato Champion: Rajiv Pathiyil

Team Leader(s): Pankaj Kumar Mahato Team Facilitator(s): Pankaj Kumar Mahato DBSO Event ID#:

Start Date: 13th October 2016 Start Time: 9:30 AM End Date: 14th October 2016 End Time: 6:00 PM

TTI/KPI
PD TTI or DM KPI OWNER: Pankaj Kumar Mahato Reduction of Process time for release of ART work
IMPACT:

PROBLEM SOLVING PROCESS (Kaizen Events Support the DHR PSP - Define the Problem Using "TAGS")
Problem Statement Standard / Goal Actual (Current) Gap Trend Kaizen Goal
1. Currently, there is no process available to follow for ART work preparation. Define a process for ART No Process is available Delay in Release, Revisions 1.Delay in release of Art 1. Generate SOP for ART
2. Input received for Art work is not complete and keeps changing resulting in delay work creation with template today. after release, Communication work. work creation.
and revisions in release of Art work to Operations team. required (If any) from input gap in team 2.Revisions in ART work 2. Identify the templates
3. Planning and manufacturing team do not have the sufficient information to process. to release. release. required (If any) for Input
required.

WHY IS THIS KAIZEN NECESSARY? (RATIONALE for Solving this Problem)

For planning for material and manufacturing related to customer order processing, the team do not have the right information with them. Some time release process from design team requires more time or requires revisions after release due to change in
requirement or incomplete information of Input. These all effects on execution of customer order.

GEMBA BOUNDARIES
What is IN the Scope? What is NOT in the Scope:
Drawing Release Process definition starts from Input from marketing team till the release for Production with template design(If any required) Process prior to Input from Marketing and after the release of Drawing by design team..

KEY DELIVERABLES (Prioritized)

1. SOP of ART work generation 6.
2. Template for Input from Marketing (If required) 7.
3. 8.
4. 9.
5. 10.

PREWORK REQUIRED for EVENT See "Common Milestones" Tab. WHO WHEN STATUS PREWORK REQUIRED for EVENT (continued) See "Common Milestones" Tab. WHO WHEN STATUS
1. Review Charter with DBSL 2 Weeks PRIOR to Funnel Review. Rajiv 21st Sept 8.
2. Final Review of Charter 2 Weeks PRIOR to Event Start Date. Rajiv 9.
3. SAFETY AUDIT (if Kaizen applicable) Vinod 10.
4. Location finalisation Pankaj 11.
5. Agenda, Standard work sharing Pankaj 12.
6. 13.
7. 14.
See "Common Deliverables"
DAILY ACTION PLAN to Achieve GOALS Tab.

THURSDAY Identify As is process & Gaps, Brain Storm solutions

FRIDAY Identify Changes, Develop Future State, Report out with Newspaper Items

SAFETY/ERGONOMIC AUDITS are REQUIRED if equipment moves, area(s) rearranged and/or new builds (carts, bins, tool holders, etc.) were done during the kaizen. Please contact LANCE MILLER at 336.317.9537 or at x5631 to schedule BEFORE the end of the Kaizen.

TEAM MEMBERS Leader(s): Pankaj Kumar Mahato Facilitator(s): Pankaj Kumar Mahato
1 Abhijeet Mane (Engineering Dept.) 8 Amar Sool (Marketing Dept)
2 Satyabhash Salgaonkar (Engineering Dept.) 9 Ramachandran T (Sourcing Dept)
3 Pankaj Kumar Mahato (Engineering Dept.)
4 Vishnu Kumar (Engineering Dept.)
5 Santosh Narayanan (Master Scheduling Dept.)
6 Govindaraj Subramanian (Master Scheduling Dept.)
7 Devesh Bubna (Product Management Dept.)
Additional Experts Needed Ad Hoc & Reviewers for Kaizen Ideas / Working Documents before REPORT-OUT
First Name Last Name Role First Name Last Name Role
1. 4.
2. 5.
3. 6.

Estimated Impact on Maintenance, ISD and EH&S (Team Leader's Responsibility)

Submit a Maintenance Work Request and Email your request to EDGAR YOUNG (copy Jewel Hamid ) with DETAILS* at
Contact ISD at gvrhelpdesk@gilbarco.com or at x5542 at least 2 weeks PRIOR to the kaizen.
least 2 weeks PRIOR to the kaizen.
*If you are MOVING EQUIPMENT, REARRANGING an area, or need a BUILD, please submit drawing(s) along with your charter in the email. (The work may require contractors; so, this requires scheduling.)

Describe Maintenance Needs Describe ISD Needs

(Equipment move(s), stands or benches, SQDIP (phone and/or computer lines dropped, moved,
Boards, etc.) etc.)

Do any of these changes need to be reviewed by EH&S? Yes No If "yes", please contact LANCE MILLER at 336.317.9537 or at x5631 at least 2 weeks PRIOR to the kaizen.
(Cell Re-layout (moves), Egress, Ergonomic Matters, Proper Tools/PPE and/or Machine Guards)

DID YOU COMPLETE THE "TEAM LEADER MUST REQUEST" SECTION?

KAIZEN LOGISTICS -- Team Leader Must Request
(Check all that apply.)
INITIAL Charter Review. (Please schedule with DBSL or Dir. DBS 3-4 weeks prior to Kaizen Start Date.) Training Needed? Trainer Needed? (Please advise 3-4 weeks prior to Kaizen Start Date.)
FINAL Charter Review. (Please schedule with DBSL or Dir. DBS 1-2 weeks prior to Kaizen Start Date.) Workbooks Printed? Yes No
Certificates? Yes No Kaizen Hours to appear on Certificate: If so, which DBS Tool Manual? How many?
Title to Appear on Certificate: Team Bins: How Many? Flip Chart Pads: How Many?
Lunch Passes? How many per day? $ Limit? Charge Cost Center: Cost Center Owner:
An email from the Cost Center Owner to Carol Currence is required before issuance of Lunch Passes.
If you will have Non-Gilbarco participants and/or Gilbarco Affiliate participants on your kaizen team, please advise Carol Currence three (3) weeks PRIOR to the event start date so travel logistics can be forwarded to them.

KAIZEN CHARTER WORKBOOK_PSP and QRA 17201506_168_Smart RO Kaizen 15th July.xlsx Update: 10201506