MS Word

Microsoft word is word processing program that is part of the Microsoft

Office suite package. The main purpose the MS-Word is to create the text
documents, it allows us to edit words after typing them. For example we can
correct spelling, grammar, change words, delete or add words or even move
entire block of text to other parts of the document.

The ribbon segmented into tabs that composed of different functions we

perform within word such as adding pictures, formatting text and adjusting page
layout. These functions are combined into groups which are labeled at the
bottom of each section. Ex: Home tab the area where you change font setting is
called the Font group.

Home Tab: is used to apply the different types of formats on fonts like style,
size, bold, italic, bullets and paragraph alignment.

Insert Tab: is used to insert pictures, tables, clip-arts, shapes, videos, link to
WebPages. We can add the mathematical equations and also add headers and
footers the page numbers to our document.

Page Layout: we design the page as we change margins, page orientation,

page size and create columns and page breaks. Page indent and line spacing
and also image position and have text wrap around the image

Mailings Tab: Is to create the mail-merge (creating the customized letter to all
the customers)

Review tab: is where we check the spelling and grammar noted by (red &
green) –underline and also we can see the no of lines words in a document.

View Tab: lets you decide how your document is displayed on the screen. There
are many views to choose from as Read Mode, Print Layout and Web Layout
and each one displayed the document differently. If we want to add tools like
ruler or gridlines you can enable them from here. We can also perform the
Zoom-in and Zoom-out on the document.

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Exercise on Table in MS-Word. Display top 5 rank holder of
Diploma Results

SWARNA BHARATHI
INSTITUTE OF SCIENCE AND TECHNOLOGY

Diploma Results top 5 Rankers

HT-No Student Name maths Phy Che Total %
19-Dip-122 Kishore 96 85 84 265 88.33
19-Dip-104 Praveen 98 78 81 257 85.67
19-Dip-101 Ravi kumar 89 78 68 235 78.33
19-Dip-115 Kiran 84 72 76 232 77.33
19-Dip-134 Srikanth 75 59 68 202 67.33

Insert Table:
1. Select Insert-Tab -> 7x7 Table
2. Select 2:5 Columns of 1st Row -> Right-Click -> Merge Cells (Write
SWARNA BHARATHI INSTITUTE OF SCIENCE AND
TECHNOLOGY) in the Merged Cell
3. Select all the Columns of the 2 nd Row and Merge the cells and Write
(Diploma Results top 5 Rankers and Apply the color to the Text)
Back Ground Color to the Cell
4. Select 2nd Row -> Right-Click -> Borders and Shading -> Shading
Tab
From Fill Drop down Menu select color and from Apply to Drop down
Menu select Cell -> OK.
5. Fill the information of a student as show above.
Apply formula
6. Select the cell for addition of marks -> Layout -> formula -> ok
7. To Evaluate percentage Select Cell -> Layout -> formula -> type the
formula as ( R4C6/3)
Sort the data as per percentage
8. Select the column of percentage -> Layout -> sort ->select(Using,
Descending)

Mail-Merge
Mail-Merge: it produces a large number of personalized letters or labels in a
short amount of time; the mail-merge process takes two files and merges them
together. The first file is a letter, basically is a word document. The second is a
list of recipients (is a table in Microsoft-word or works-sheet of excel)

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 Exercise on Mail-Merge. Send Marks to parents of the diploma
result

Creating the recipient list

1. Mailing tab -> Select Recipients -> Type New List
Customize the table and enter the data in to table and save it.
Prepare the Letter
2. Prepare your letter in Microsoft Word. When creating a letter, it’s a good
idea to insert a placeholder, ie <<Address>>,<<Name>>.
3. Under “Mailings” in Microsoft Word click on ‘Start Mail Merge’ and click
on ‘Step by Step Mail Merge Wizard.’
 A window will appear to the right of your document that says ‘Select
document type.’ Letters.’
 At the bottom clicks on Next: Starting Document. -> Use the Current
Document selected.
 Next, at the bottom click ‘Select Recipients’. we will see ‘Use an
Existing List’
 Click on the ‘browse’ button and find the list File.
 Once you find your document click open
 Select Write your Letter and insert the Place Holders by Greeting
Lines and More Items
 Select preview your letters once satisfied click on ‘Complete the
merge’ and then click on ‘print.’/Edit individual letters

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