MINGARA RECREATION CLUB LTD

WORK HEALTH AND SAFETY POLICY

REVIEWED MAY 2012

NEXT REVIEW MAY 2014

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Contents
MINGARA RECREATION CLUB LTD WORK HEALTH AND SAFETY POLICY ................................................ 1
Contents .................................................................................................................................................. 2
Work Health and Safety Policy................................................................................................................ 4
The Work Health and Safety Committee ............................................................................................ 4
Work Health and Safety Program ....................................................................................................... 4
Responsibilities of Managers .............................................................................................................. 5
Responsibilities of Supervisors............................................................................................................ 6
Responsibilities of Employees............................................................................................................. 7
Chief Executive Officer ........................................................................................................................ 7
Work, Health and Safety Responsibilities ............................................................................................... 8
Financial and Human Resources for efficient WHS .............................................................................. 10
WHS Consultation processes ................................................................................................................ 11
Formal and Informal Consultation .................................................................................................... 11
Work Related WHS Training.................................................................................................................. 13
Chemical Handling and Cleaning Training ........................................................................................ 14
Training Checklist .............................................................................................................................. 15
WHS Training Activities ..................................................................................................................... 16
Orientation ........................................................................................................................................ 17
Assessment Quiz on Evacuation Procedures ..................................................................................... 18
Developing WH&S procedures ............................................................................................................. 19
SAFE OPERATING PROCEDURE - ....................................................................................................... 19
Risk Management ................................................................................................................................. 21
Hazard Identification......................................................................................................................... 21
Implementing Identification Methods .............................................................................................. 21
Hazard Checklist ................................................................................................................................ 23
Hazard Control Measures ................................................................................................................. 25
Incident Reporting Procedure ........................................................................................................... 26
OUTDOOR WORK POLICY .................................................................................................................. 28
Information Consent Form ............................................................................................................... 29
Emergency Procedure ........................................................................................................................... 38
Tasks and Responsibilities..................................................................................................................... 39
Identify .............................................................................................................................................. 39
Assess ................................................................................................................................................ 39
Control............................................................................................................................................... 39
Review ............................................................................................................................................... 40

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Maintaining, monitoring and reviewing WHS management systems .................................................. 40
Ways to monitor and evaluate effectiveness of the WHS management system ................................. 41
References ............................................................................................................................................ 42

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Work Health and Safety Policy

Mingara Recreation Club is committed to providing a safe and healthy work environment for all
employees and a safe and healthy environment for patrons, contractors, volunteers and any other
person. It is the policy of this company to make every reasonable effort to prevent accidents,
protect all persons from injury, and promote the health, safety and welfare of all persons.

Mingara Recreation Club will make available appropriate resources to ensure that it complies in all
respects with relevant occupational health and safety legislation, and to ensure that the workplace
and the precinct are safe and healthy.

The Work Health and Safety Committee

The Occupational Health and Safety Committee (“the committee”) has been set up as a means by
which management at Mingara Recreation Club can consult with employees on occupational health
and safety issues. The committee is comprised of a minimum of 6 elected employee representatives
and up to 2 representatives from management. The management representatives will have the
necessary power to authorise actions recommended by the committee to be carried out or ensure
they are investigated with relative feedback/action advices being provided at the next committee
meeting.

Work Health and Safety Program

Mingara Recreation Club, in consultation with the committee, has set up a program of activities and
procedures which will be continually reviewed and effectively carried out. This program relates to all
aspects of Occupational health and safety including:

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 OH&S training and education
 Review of work design, workplace design and standard work methods
 Changes to work methods and practice, including those associated with technological change
 Safety rules, including penalties
 Emergency procedures and drills
 Provision of OH&S equipment, services and facilities
 Workplace inspections and evaluations
 Reporting and recording of incidents, accidents, injuries , illnesses and near misses
 Provision of information to employees, contractors and sub-contractors

Responsibilities of Managers
Management has the responsibility to:

 Identify hazards, assess risk and implement control strategies to minimise risk of injury to
people and property
 Ensure the relevant Acts and Regulations that apply to working condition and the work
environment are understood, observed and enforced
 Encourage consultation in addressing safety issues
 Design, purchase, install and maintain a safe site and machinery
 Develop and implement safe systems of work
 Provide adequate safety information, training and supervision

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Responsibilities of Supervisors
Supervisors have the responsibility of:

 Identify hazards and ensure that the workplace under their control is safe and without risk to
health – the supervisor will always be held accountable for identifying any unsafe or unhealthy
conditions or behavior
 Ensure that the behavior of all persons in the workplace is safe and without risks to health
 Attempt to remedy all problems relating to occupational health and safety. If the supervisor
does not have the authority to fix the problem, they will be held accountable for reporting the
matter promptly – together with any recommendations for remedial action – to a supervisor
or manager who does have the necessary authority. The supervisor or manager who does
have the necessary authority will be held accountable for taking prompt remedial action to
eliminate any unsafe or unhealthy conditions or behaviour.

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Responsibilities of Employees
All employees have the responsibility to:

 Identify hazards and any unsafe work condition or equipment and report to management
immediately.
 Adhere to safe work practices, instructions and rules
 Not misuse, damage, refuse to use, or interfere with anything provided in the interest of
occupational health and safety
 Perform all work duties in a manner which ensures individual health and safety and that of all
other employees
 Encourage fellow employees to create and maintain a safe and healthy working environment
 Cooperate with all other employees to enable the health and safety responsibilities of all
employees be achieved.

Paul Barnett

Chief Executive Officer

Date: October 2006

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Work, Health and Safety Responsibilities

There are certain responsibilities Mingara Recreation Club holds to ensure employees and
visitors have a safe environment. Some of these responsibilities lie on the employees as
well. Some examples follow:

Working in a safe and healthy manner to encourage others to work safe and healthily

It is our duty to work in a safe manner and to encourage others to do so too. This can
include physical tasks such as lifting and moving stock in the correct way to avoid
unnecessary injuries and correcting other workers technique if they require it.

Reporting any unsafe or unhealthy conditions

Reporting risky conditions between employees and controllers can stop incidents before
they happen. Informing others of a wet floor, hot trays or even something more serious as
a chemical spill is important in any workplace.

Reporting incidents promptly

When the aforementioned is not enough, incidents can occur. When this happens
supervisors must be informed immediately. This must be done regardless of how major or
minor the incident is. It is the responsibility of all staff members to take action to rectify
hazards within their practicable means. Logs can be made and through consultation the risk
of incident will be minimised to ensure it does not occur again.

Co-operating with directives from directors and managers

At Mingara we have behavioural guidelines set by employees, managers and directors that
stipulate acceptable and non-acceptable behaviour which in turn allows all staff members to
understand their responsibilities clearly. It is through this co-operation with directors and
managers we can make a safer and more efficient workplace.

Holding accountability for health and safety of working area

We as the employees hold a certain accountability for the health and safety of others in our
working area. We must report risks and potential hazards, ensure others are following safe

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working procedures and techniques. This can be achieved through reporting to supervisors
or WHS controllers who would then log the report through Risk Manager Program. If we fail
to uphold our responsibilities repeat incidents can occur resulting in a high risk area which
ultimately we are responsible for creating. This can not only affect staff members but
patrons as well.

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Financial and Human Resources for efficient WHS

WHS Consultant – An employee(s) whose sole job is to monitor and review current risks
and hazards and keep the WHS standard up to date with legislation. They often head WHS
meetings.

WHS Committee – A human resource that requires employees (WHS representatives) from
departments all over the club to collaborate in bringing up risks, hazards incidents and
working to reduce/eliminate them.

Maintenance Employees – Maintenance are employees who maintain and repair the
majority of issues on site. Communication to the maintenance employees is via the WHS
consultant or supervisor who will prioritise important requests based on risk assessment.

Equipment and materials – A financial resource, the cost of replacing broken/risky

equipment and the cost of the materials used to repair equipment/utilities can sometimes
be forgotten but they make up a vital part of the budget.

Cost of related employees / contractors – The fiscal cost of employees and contractors
required to maintain standards and compliance with contemporary legislation is a huge part
of the budget that cannot be overlooked.

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WHS Consultation processes

Formal and Informal Consultation

Mingara applies both forms of consultation throughout the work place to get a constant
flow of information to the WHS consultant and committee.

Formal consultation is managed through meetings involving team leaders designated from
each area, an HR representative and the WH & S manager. They bring known issues to the
table and discuss possibly solutions for issues not only their areas but club wide issues.
Informal consolation occurs on the job, where team members may raise issues verbally to
WHS committee members within their team.

Consultation occurs once every two months on the 20th at from 2pm till 4pm or until
required. This is usually the quietest time of day during club open hours. Hard copies are
kept for up to seven years in compliance with legislation consultation processes.

Involvement

Involved in consultation are team leaders from each individual area throughout the club, the
WH & S manager, an HR representative and an external company called Framework.
It is the responsibility of the Manager on Duty to have an “involved” report- that being a
descriptive report to give details that can be used in security or WHS reporting.

Why this is effective

This form of consultation covers the club from base employees and high end management,
with designated representatives club wide employees have the opportunity to raise issues
with the team leaders to bring forth and WH&S meetings. Framework is an external
auditing company who help to create Standard Operating Procedures, help with incident
management and develop training techniques to be implemented throughout the club.
They are essential due to the size of Mingara.

Available Information

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Minutes and short form incident reports are displayed in the club staff room for employees
to see. Emails are sent out through the employee software to give lists of outcomes and
team leaders verbally convey information and can offer a more in depth explanation of
solutions and outcomes.

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Work Related WHS Training

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Chemical Handling and Cleaning Training
Mingara Recreation Club in collaboration with Framework Group
Authorised By:

Name of Type of Date of Name of Competency

Trainee Training training trainer achieved

Declaration: In accordance with current (August 2013) WH & S Legislation the above
persons – being person/s conducting a business or undertaking, employees or persons
engaged by the company – have been training in carrying out an assessment of the chemical
risk of handling and cleaning with potentially hazardous chemicals.

Signature of Authorised Employee:_________________________Date:_________________

Signature of Trainer:_____________________________________Date:_________________

Signature of trainee:_____________________________________Date:_________________

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Training Checklist
The Chemical Handling checklist is to ensure employees are confident in their knowledge
and have had the correct training to be handling chemicals.
Answer the following questions by selecting a number from 1 to 5;
1- Never/No confidence
2 – Not often/Low confidence
3 – Occasionally/Confident
4 – Frequently/Highly confident
5- Always/Extremely confident

1 2 3 4 5
1 Do you understand how to use the chemicals stored in your
area?
2 Do you transfer chemicals from one bottle to another?
3 Do you use chemicals in unlabelled bottles?
4 Are you familiar to the first aid requirements in relation to the
chemicals you use?
5 Do you know what to do if chemicals are spilt?
6 Do you store your chemicals in the correct place and condition?
7 Do you understand how to dilute chemicals correctly?
8 Are you confident to treat someone if they require first aid?
9 Are you confident to correct others in handling of chemicals?
10 Are you happy with the training you have received?
TOTAL

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WHS Training Activities
Chemical Handling

Major issues with handling chemicals revolves around:

Correct labelling – Vitally important, mislabelled chemicals will be misused and are a great
hazard, they could cause incredible damage to equipment and employees

Chemical Storage – Being stored in the correct place (in a dark, cool and dry area away from
consumables and tableware).

Safety Apparel – Also known as PPE (Personal Protective Equipment), usually consists of
goggles, gloves and apron but may vary depending on the chemicals being used. They are
designed to protect the user from the hazards of the chemicals.

Cleaning Chemical Spills – Knowing what to do and what not to do when chemicals are spilt,
this could be a single spill or multiple spills involving a mixture of chemicals. Supervisors
should be alerted when this occurs.

Spotting Chemical Hazards – Chemical hazards come in more than one form, they can be
airborne fumes, spills on the floor, physical contact with the chemical, a mixture of
chemicals or a combination of these. Being able to spot these hazards is imperative to the
safety of the employee in question and their fellow employees.

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Orientation

Orientation day at Mingara involves getting to know the layout of the club, other
employees, meeting the shift managers and information on evacuation procedures. The day
is taken by all new employees and is quite important as it could possibly prevent injuries or
even save lives.

First Aid Stations – There are numerous first aid stations throughout the club, they are not
only for employees but for guests as well.

Evacuation Supervisors – It is very important to know who the supervisors (shift managers,
team leaders etc.) are and where they will be in case of evacuation. They will assist with
directions and first aid.

Evacuation Point – The Evacuation point is vital to know in case of emergency, it is a safe
place where all employees will gather to be assessed for injury and to be taken care of.

Evacuation Routes – Knowing how to leave from your designated work area in the most
efficient manner, failing that, knowing other routes is just as important.

Alarms – Be able to recognise the visual and audio sign of the alarm system is important, if
one fails then the other needs to be recognised to prevent serious injury or worse.

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Assessment Quiz on Evacuation Procedures

1- What happens when evacuation is required?

2- Where is the evacuation point?

3- Who will you report to after evacuation?

4- Where is emergency equipment stored in Indigo?

5- What should you do if you see an evacuation causing hazard (ie a fire, structural
collapse)?

6- Where are the first aid stations in Indigo and restaurant floor?

7- Should you retrieve your personal effects from your locker before evacuating?

8- Should you use lifts in case of evacuation?

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Developing WH&S procedures
SAFE OPERATING PROCEDURE -
WORK
ACTIVITY/TASK;
Return Plates from
Event to Kitchen
TASK STEPS;
WRITE THE STEPS IN THE TASK
FROM START TO FINISH
Ensure trolley is in good
repair.
Check all 4 wheels
Do not overload trolley
Assess load
Consider whether it is
necessary to use bottom
shelf of trolley
DATE DEVELOPED;
DEVELOPED BY;
SIGNATURES;
POTENTIAL HAZARDS; CONTROLS; PERSON RESPONSIBLE;
LIST ANYTHING THAT HAS WHAT CAN YOU DO TO WHO IS GOING TO PUT
THE POTENTIAL FOR REMOVE THE HAZARD AND THE CONTROLS IN
HARM.EG MANUAL MAKE THIS TASK SAFE. PLACE AND ENSURE
HANDLING, INFECTION THAT THEY ARE
CONTROL. MAINTAINED.
Manual handling Ensure
injury communications
process with
maintenance
Manual handling
injury (???guidelines???)
Manual handling Consider two person
injury task
Manual handling Consider use of lowest
injury due to shelf???
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 excessive lower back
bending

REVIEW DUE (DATE); REVIEWED BY

(SIGNATURE);

Presentation:

This SOP(Standard Operating Procedure) could have diagrams inserted to visually explain
the process. It could also be converted to a flow chart, but this may not be as effective.
Additionally, roleplaying can be used for special needs employees so they can get a grasp of
the situation and feel more comfortable and confident when they are required to follow
procedures.

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Risk Management

Hazard Identification
Risk management is a continuous process revolving around four main points;
1- Identifying hazards
2- Assess risks if necessary
3- Control risks
4- Review control measures

Examples of this are as follow:

New employees: Must be trained properly to prevent incidents

New processes: Employees must be informed and subsequently trained in these processes;
they may just be an updated process of current ways or a brand new process which ties in
with the following point:

New equipment: From coffee machines to meat slicers, new equipment requires controllers
to assess the risk and commence training and the creation of a SOP in accordance to
prevent incidents from occurring.

Implementing Identification Methods

New Staff – The easiest way to identify hazards relating to new staff is through induction
and orientation. These two methods instruct and clarify work processes immediately
reducing risks.

New Processes – Staff training days are used to explain new processes in which trainers can
pick up any issues workers may have before the processes are used. This is a great on-going
risk reduction tool.

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New Equipment – Similar to training days, staff will be trained to use new equipment more
specific to their work area either one on one or in a small group by a trainer/supervisor.

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Hazard Checklist

Question Yes No Problem Action Taken Date

Completed
Chemicals
Are chemicals stored correctly
Are chemicals used correctly?
Is PPE provided?
Electrical
Are there any wires loose?
Are any wires revealed?
Are sockets secured?
Manual
Are correct methods used to
move heavy items?
Are heavy items stored low to
the ground?
Has training been provided for
manual lifting?
Biological
Is waste disposed of correctly?
Are bins provided?
Is sanitation equipment
provided?
Machinery and Equipment
Are guards installed?
Has training been provided?
Are SOP’s present to follow?

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Extreme Temperatures
Are exhaust fans present?
Is water available?
Are there parts of the kitchen
that are cooler to move to?
Psychosocial Hazards
Is there a break to provide relief
from stress?
Is counselling available if
needed?
Is bullying present?

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Hazard Control Measures

Control measures are implemented to minimise risks and hazards to employees and guests.
These controls can vary from simple administrative commands to more complex
engineering measures. They are implemented by WHS controllers and information is
distributed to employees via procedural forms on walls, notifications via the kiosk and the
noticeboard.

Hazard Control Measure Hierarchy of Control

Heavy items 1) Trolley 1) Engineering
2) Correct Technique 2) Administrative
3) Assisted help 3) Administrative
Slicer 1) Guard 1) Engineering
2) Metal Glove 2) PPE
3) Training 3) Administrative
Oven 1) Training 1) Administrative
Plate Warmer 1) Training 1) Administrative
2) Assisted help 2) Administrative

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Incident Reporting Procedure

August 2005

Reviewed August 2013(Next review August 2015)

Mingara Recreation Club Ltd is committed to providing a safe and healthy environment for
all employees and a safe and healthy environment for patrons, contractors, volunteers and
any other person. It is the policy of this company to make every reasonable effort to prevent
accidents, protect all persons from injury, and promote the health, safety and welfare of all
persons.

Refer to Club OH&S Policy for individual responsibilities.

If an incident/injury occurs on site the Club utilizes the “Risk Manager” software package.

All incidents are captured within the program under the following reports,

1/ Shift Manager Summary

A summary of the shift events including trade, accident, injury and security issues.

A separate shift report is also initiated for all Supervisors to complete as outlined above.

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2/ Injury to Employee

A report outlining complete details of accident/injury.

MINGARA RECREATION CLUB LTD

OUTDOOR WORK POLICY

October 2004

3/ Injury to Customer

A report outlining complete details of accident/injury

4/ Hazard Identification

A report outlining identified hazards that may affect safety within/outside the club that
require investigation.

5/ Security Report

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A report identifying any other issues not covered by above, e.g. Patron behaviour, damage
to property etc.

Additionally other aids such as CCTV footage and statements may be attached to the
reports.

Current reports are held in system with finalised reports held in electronic storage
indefinitely.

OUTDOOR WORK POLICY

October 2004

NB; Club refers to Mingara Recreation Club Ltd, Westport Club Ltd, Club Roseland’s, Mingara
One, Gatorade Athletic Facility and any surrounding grounds.

Graham Calbert

Risk Manager

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RECREATION CLUB | CONVENTION CENTRE

INDIGO | THE ROASTED BERRY

MINGARA ONE | GATORADE ATHLETICS CENTRE

Information Consent Form

Mingara Recreation Club Ltd.

ABN 81 001 662 648
Mingara Drive, PO Box 8003
Tumbi Umbi NSW 2261
Ph: (02) 4349 7799
Fax: (02) 4349 7800

Enquiries@mingara.com.au
www.mingara.com.au

I,

Of

(address),

HEREBY AUTHORISE HILLS STREET GROUP on behalf of MINGARA RECREATION CLUB to

discuss such information, and share written documentation in relation to my injury
management and return to work, with my nominated treating doctor, my employer and

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their insurer, treating health professionals and such other persons who, by agreement, are
deemed necessary to ensure the successful implementation of my return to work plan.

Workers signature:

Date:

Witnessed by:

Signature:

Date:

Interpreter (if applicable)

Name:

Interpreters signature:

Date:

Hills Street Group File No.:

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Insurance Company: Employers Mutual

Insurance Company Claim No:

Who are we?

Hills Street Group is a private organisation providing workplace injury management services.

Your employer, Mingara Recreation Club, engages Hills Street Group to coordinate your
injury management. We work closely with your employer and their workers compensation
insurer and our aim is to coordinate and facilitate a safe and timely return to work for you.

For your information, the roles of the major stakeholders are defined as follows;

Your Employer is required to:

 participate in the development of the return-to-work plan

 monitor the progress of the return-to-work plan
 provide suitable employment if reasonably practicable
 provide a supportive environment

Your Insurer is required to:

 establish an injury-management plan

 begin weekly compensation payments within 7 calendar days of the initial injury
notification (except where there is a reasonable excuse)
 approve reasonable and necessary interventions recommended by the rehabilitation
provider
 communicate with other parties as required

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Your Nominated Treating Doctor is required to:

 recommend and coordinate a reasonably necessary treatment plan

 assess and certify fitness for employment
 communicate with relevant parties as required

You are required to:

 attend all assessments/appointments in relation to the rehabilitation process

 communicate any issues with the relevant party
 participate in the development of your return-to-work plan
 monitor your own progress towards rehabilitation goals
 choose your own nominated treating doctor.
 keep your medical certificate current and provide copies to your employer

YOUR PRIVACY IS IMPORTANT TO US !

Hills Street Group (HSG) and Mingara Recreation Club (MRC) are bound by the Privacy
Amendment

(Private Sector) Act 2000. We take great care to ensure that our information records are
accurate and are treated with full regard to the privacy of our clients. We are pleased to
discuss our procedures with you, and to amend any inaccuracies in your records.

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We only collect information that is necessary in order to assess your capacity for work and
to develop a specific Return to Work Goal and facilitate progress towards that goal. Relevant
information will be obtained from, & disclosed to, relevant parties such as your insurer,
doctors, treating health professionals and employer.

Health information from HSG and MRC is also sometimes used for research on health issues,
quality assurance or clinical audit activities, which help improve the treatment and service
we provide. Data used for these purposes is normally de-identified to protect the privacy of
injured workers. HSG and MRC have systems in place to protect the security of our health
records. Nobody other than our staff has access to these records; they are kept in a secure
location; and no unauthorised person has access to them.

Injured workers can access their records via HSG and/or MRC. Our policy re access is as
follows;

1. We may require a written request for this information.

2. A reasonable administration fee may apply in order to make the records available.

3. If required, the Privacy Officer (or their nominated delegate) will make the relevant
information available at a meeting with the person requesting their information in order to
clarify any misunderstanding about the information held.

4. Photo identification will be required in order to validate the identity of the person
requesting the information.

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Note: Where there are legal proceedings under way, or where it is anticipated that the
health information relates to matters likely to be the subject of future legal proceedings, a
health service provider may withhold information that would not be discoverable in those
proceedings.

Requests to access health information or complaints about the handling of health

information should be directed in writing to

The Privacy Officer, Hills Street Group , 17C/8 Karalta Road, Erina, NSW 2250

Or

The Privacy Officer, Mingara Recreation Club, PO Box 8003, Tumbi Umbi, NSW2261

Further information can also be obtained from the Office of the Federal Privacy
Commissioner; Telephone: 1300 363 992. Website: www.privacy.gov.au

Postal address: GPO Box 5218 Sydney NSW 1042.

http://www.privacy.gov.au,Guidelines on Privacy in the Private Health Sector, Office of the

Federal Privacy Commissioner, 2001.

Incident Report

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Please complete the following in your own words;

What happened?

-did you have an accident, a trip, slip or fall?

-was anyone else involved?

-who witnessed the incident?

Are you injured?

-describe the nature of the injury in your own words including which part(s) of your body is
affected

-describe any symptoms (e.g. pain, swelling, cuts, bruises, pins & needles or numbness etc.)

When did this occur?

-please report date and time if possible

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Where did the incident occur?

-please report the site and location within the site (e.g. Mingara - Tumbi Umbi, Legends Bar)

Your name:

Your signature:

Date:

Supervisor or Shift manager:

Supervisor or Shift manager’s signature:

Date:

Witness’s name:

Witness’s signature:

Date:

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For all office locations visit www.hillsstreetgroup.com.au

P 1300 661 296 F 1300 137 208

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Emergency Procedure
The following image is a picture of the evactuation plan that is posted all around the club. It
contains directions for exiting the building, locations of first aid stations and rooms as well
as locations of emergency equipment.

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Tasks and Responsibilities

There are four major tasks involved in risk management and despite safety being
everybody’s responsibility there are certain staff members who take on greater roles.

Identify
Identifying risks before they become hazards is a great prevention method. Once identified
the risk should be explained to other staff members so everyone has knowledge of it.
Supervisors and WHS Controllers should also be informed immediately.

It is everyone’s responsibility to identify risks and report them, whether it’s a puddle on the
floor or a loose electrical socket. The risk must then have a warning sign placed by and
supervisors informed.

Assess
Assessing the risk will determine how great the risk is, and how hard it will be to fix. For
instance, a puddle on the floor would be a minor risk that could cause physical harm if
someone were to slip and could be moped up in a couple of minutes. A loose power socket
would be a high risk due to the electrical nature of the risk and the risk being something
only a trained professional could fix.

While employees can assess risks themselves it is advisable to have a supervisor or WHS
controller to assess the risk accurately. Lack of experience and knowledge can lead to faulty
assessments and leaves the potential for hazards to occur.

Control
Controlling the risk can be done by anyone but again is advisable to be done by supervisors
and WHS controllers. Controlling can be done through signs, action or even just a request.
A loose power socket must have warning signs and a request to have it fixed. Leaving no
warning sign is against legislation and WHS policy and attempting to fix it when not being
trained in electrics is extremely irresponsible.
Controlling is best done by area supervisors and WHS controllers because they have the
knowledge and experience to control effectively.

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Review
If the risk has been recorded after identification the review process is much easier. Through
reviewing records of risks the WHS committee can identify repeat risks and isolate cause
and issue appropriate action to ensure the risk does not continually repeat.
The WHS controller and WHS committee are responsible for the review process but it is the
Controller and supervisors responsibility to implement the changes made by the committee
to prevent further repeat risks.

Maintaining, monitoring and reviewing WHS management

systems
Training: To show adequate training has been provided to employees who are using risky
equipment or carrying out high risk tasks. The record shows that they were competently
trained and passed by a professional.

Safe Operating Procedures: SOP’s provide guidelines for using equipment and high risk
tasks. Copies of procedures must be placed around equipment and displayed in
noticeboards where tasks are undertaken. Records are kept so they can be reprinted and
revaluated at ease.

Incident and Accident reports: Incident reports are a vitally important record as it displays
who was involved, what happened, what action was taken and who was responsible. These
must be kept for seven years in compliance with legislation and can be reviewed to find and
isolate repeat problems and implement solutions accordingly.

Hazard Identification Tools: Hazard I.D tools are a proactive approach to identify and
isolating hazards. It is important to record how these are used and how often they are used
to determine how effective they are in identification and prevention.

Consultation: Consultation is the discussion and review meeting of the WHS committee.
Action is usually taken after consultation. Records of consultation are kept to show that the
business is working in compliance with WHS Legislation and that action is being taken
frequently to reduce risks and hazards.

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Ways to monitor and evaluate effectiveness of the WHS
management system
Training reviews – Short surveys and questionnaires can be used to evaluation knowledge of
current employees and determine whether retraining is required to prevent incidents from
occurring.

Incident Records Statistics – Can be used to review if occurrence of incidents has increased
or decreased over time. This can be correlated to the success or failure of control measures
implemented.

Employee meetings – Informal meetings can be used by WHS controllers to check if there
are any minor issues that have been identified but not reported.

WHS meetings - Meetings of WHS controllers and supervisors can be used to review trends
and new information to assess the effectiveness of current methods.

External audit – A third party could provide a different perspective on current methods and
bring insight to new or more effective methods of risk management.

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References

All cited references are unaltered and have been developed by the WHS committee and Hill
Street Group exclusively for Mingara Recreation Centre.

WHS Policy, reviewed August 2013- Pages 4-8

Training Chart, reviewed August 2013 – Page 13

Safe Operating Procedure, reviewed August 2013 – Page 18-19

Accident and Incident Procedure, reviewed August 2013 – Pages 25-27

Accident and Incident Report Form, reviewed August 2013 – Pages 28-36

Emergency Procedure, reviewed August 2012 – Page 31

Very detailed assignment covering all required areas. I hope you showed this to your
employer if any aspects could be used with the WHS procedure in place

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