Name: ___________________________________________Year & Section______________

Preliminary Exams in Business Report Writing

Test I. Matching Type: Write the letter of the best answer on the space before each item.

___ 1. Annual report a. record of proceedings of a meeting

___ 2. Complex projects
___ 3. Uncomplicated projects
___ 4. Informational report
___ 5. Analytical report
___ 6. Report
___ 7. Informal report
___ 8. Justification report
___ 9. Feasibility report
___10. Progress report
b. an example of informal report
c. an example of formal report
d. explains or recommends an action
e. presents & analyzes information, draws conclusion and
includes recommendations
f. presents the facts but does not analyze the information
g. updates receivers and provides operational data
h. examines a proposed course of action
i. updates status of a project
j. summarizes a company’s accomplishments, finances and
significant events
k. relays information about routines, short term, and
uncomplicated

Test II. Multiple Choice: Write the letter of the best answer on the space provided before each item.

___ 1. The following are the specific purposes of a report except:

a) Updates receivers c) provides operational data
b) Gives results d) gives solutions e) makes recommendations

___ 2. The following are informational report except:

a) Annual report c) travel or trip report e) minutes
b) Progress report d) justification report

___ 3. This report summarizes a company’s accomplishments, finances and significant events.
a) Annual report c) travel or trip report e) minutes
b) Progress report d) justification report

___ 4. The preliminary parts of the report consist of the following except:
a) Introduction c) Table of Contents e) Title Page
b) Executive Summary d) Transmittal message

___ 5. Group, meeting time, date, location, people present and absent, status of previous minutes are
contained in:
a) Agendas and minutes of meetings c) memos e) letters
b) Fill-in reports d) feasibility reports

___ 6. A travel or trip report is one report classified as:

a) Formal report c) informal report e) informational report
b) Analytical report d) proposal report

___ 7. A report that identifies a need or problem and offers a plan to meet the need or solve the problem
is called:
a) Feasibility report c) proposal report e) annual report
b) Justification report d) progress report
___ 8. Lawyers, administrators, taxpayers, legislators, and others are examples of those whom you
must consider in writing your report. They are called:
a) Scope c) audience e) none of those mentioned
b) Purpose d) all of those mentioned

___ 9. Reports must be convincing to its audience and therefore must be 100% correct. This is called:
a) Objectivity c) honesty e) trustworthy
b) Accuracy d) reliability

___ 10. If reports are based on facts and supported by evidences, there is
a) Objectivity c) honesty e) trustworthy
b) Accuracy d) reliability

III. True or False: On the space provided before each item, write True if the statement is True and False
if the statement is false.

_____ 1. Minutes of a meeting is a record of the proceedings of a meeting.

_____ 2. All reports are informational report.
_____ 3. Informal reports contain few parts and usually used in uncomplicated projects.
_____ 4. Formal reports uses informal language.
_____ 5. Informational reports analyzes the information and draws conclusions & gives
recommendations.
_____ 6. Formal report is long with complicated parts and requires in-depth investigation and team
collaboration.
_____ 7. Reports must be accurate and objective.
_____ 8 Objectivity means that decision made is based on personal opinion and emotion.
_____ 9. In writing reports, only lawyers and taxpayers are considered as audience.
_____10. The body of the report contains information and visuals to support its contents.
_____11. All reports follow a standard format or template.
_____12. People who make decisions on the basis of the business report are considered primary
audience.
_____13. In writing a business report, the first step is to narrow the scope.
_____14. The secondary audience are those who are affected by the decision made based on the
written report submitted.
_____15. Personal demographics of audience includes age, biases, alliances, & attitudes.

IV. Enumeration:

1. List down the 6 steps in writing formal or long report.

2. Give 4 examples of audience or receivers of your report
3. Name the three kinds of audience.
4. Give at least 2 elements of effective business report writing