BASIC REQUIREMENTS AND PROCEDURE IN REGISTERING A CORPORATION

SEC HOTLINE: +63 2 8180921

1. RESERVE AND REGISTER YOUR BUSINESS NAME IN SECURITIES AND EXCHANGE COMMISSION (SEC),
AS FOLLOWS:
a. CHECK IF YOUR DESIRED BUSINESS NAME IS AVAILABLE VIA SEC ONLINE WEBSITE OR AT SEC
OFFICE IN MANDALUYONG.
b. IF AVAILABLE, REGISTER/RESERVE YOUR BUSINESS NAME VIA SEC ONLINE WEBSITE OR AT SEC
NAME VERIFICATION UNIT – SEC OFFICE IN MANDALIYONG.
c. PREPARE, SIGN AND NOTARIZE THE FOLLOWING:
i. ARTICLES OF INCORPORATION
ii. BY LAWS
iii. TREASURER’S AFFIDAVIT, AND
iv. JOINT AFFIDAVIT OF TWO INCORPORATORS UNDERTAKING TO CHANGE CORPORATE
NAME IMMEDIATELY UPON RECEIPT OF NOTICE OR DIRECTIVE FROM THE SECURITIES
AND EXCHANGE COMMISSION THAT ANOTHER CORPORATION, PARTNERSHIIP, OR
PERSON HAS ACQUIRED A PRIOR RIGHT TO THE USE OF THAT NAME OR THAT NAME
HAS BEEN DECLARED MISLEADING, DECEPTIVE, CONFUSINGLY SIMILAR TO A
REGISTERED NAME, OR CONTRARY TO PUBLIC MORALS, GOOD CUSTOMS OR PUBLIC
POLICY. (NOT REQUIRED IF THE ARTICLES OF INCORPORATION HAVE A PROVISION ON
THIS COMMITMENT).

d. SUBMIT NOTARIZED DOCUMENTS TO SEC OFFICE IN MANDALUYONG CITY

e. CLAIM YOUR SEC CERTIFICATE OF REGISTRATION

TO PRINT:

1. Please print the following:

a. Articles of incorporation (3 copies)
b. By-laws (3 copies)
c. Cover sheet (3 copies)
e. Treasurer's affidavit (3 copies)

2. All 3 copies of the articles of incorporation, by-laws and treasurer's affidavit must be originally signed (i.e.,
do not print and sign 1 copy then just photocopy).

3. Each copy of the articles of incorporation and treasurer's affidavit must be notarized.

PROCESSING TIME: AT LEAST (1) WEEK UPON SUBMISSION OF COMPLETE DOCUMENTS

2. ACQUIRE BARANGAY CLEARANCE

ONCE THE CORPORATION IS REGISTERED WITH SEC THE NEXT STEP IS TO GET A BARANGAY
CLEARANCE IN THE BARANGAY WHERE YOUR BUSINESS IS LOCATED.

HERE ARE THE BASICS STEPS:

• GO TO THE BARANGAY WHERE YOUR BUSINESS IS LOCATED TO SECURE AND FILL-UP
APPLICATION FORM.
• SUBMIT YOUR COMPLETED APPLICATION FORM TOGETHER WITH THE FOLLOWING:
 o CERTIFICATE OF BUSINESS REGISTRATION FROM SEC
o TWO (2) VALID ID’S
o PROOF OF ADDRESS SUCH AS CONTRACT OF LEASE (IF RENTED) OR CERTIFICATE OF
LAND TITLE (IF OWNED)

PROCESSING TIME: 1 DAY UPON SUBMISSION OF COMPLETED DOCUMENTS.

 3. ACQUIRE BUSINESS PERMIT FROM THE MAYOR’S OFFICE
ONCE YOU HAVE A BARANGAY CLEARANCE CERTIFICATE, THE NEXT STEP IS TO ACQUIRE A BUSINESS
PERMIT IN THE MUNICIPALITY WHERE YOUR BUSINESS IS LOCATED.

HERE ARE THE BASIC STEPS:

• GO TO THE MUNIPAL OFFICE WHERE YOUR BUSINESS IS LOCATED TO SECURE AND FILL-UP
APPLICATION FORM
• SUBMIT YOUR COMPLETED APPLICATION FORM TOGETHER WITH THE FOLLOWING:
o CERTIFICATE OF BUSINESS REGISTRATION FROM SEC
o BARANGAY CLEARANCE CERTIFICATE
o TWO (2) VALID ID’S
o PROOF OF ADDRESS SUCH AS CONTRACT OF LEASE (IF RENTED) OR CERTIFICATE OF
LAND TITLE (IF OWNED)

PROCESSING TIME: AT LEAST ONE WEEK UPON SUBMISSION OF COMPLETE DOCUMENTS. BUT IT CAN TAKE
LONGER DEPENDING ON THE PERMIT REQUIREMENTS BASED ON THE INDUSTRY.

4. REGISTER WITH THE BUREAU OF INTERNAL REVENUE (BIR)

ONCE YOU HAVE THE MAYOR’S BUSINESS PERMIT, YOU CAN NOW REGISTER WITH THE BIR.

HERE ARE THE BASIC STEPS AND REQUIREMENTS:

• GO TO THE REGIONAL DISTRICT OFFICE (RDO) WHERE YOUR BUSINESS IS LOCATED
• FILL-UP REGISTRATION FORM AS FOLLOWS:
o BIR FORM 1903 – APPLICATION FOR REGISTRATION (FOR
PARTNERSHIP/CORPORATION)
• SUBMIT COMPLETED REGISTRATION FORM TOGETHER WITH THE FOLLOWING:
o CERTIFICATE OF REGISTRATION FROM SEC
o BARANGAY CLEARANCE
o BUSINESS PERMIT FROM THE MAYOR’S OFFICE
o PROOF OF ADDRESS SUCH AS CONTRACT OF LEASE (IF RENTED) OR CERTIFICATE OF
LAND TITLE (IF OWNED)
o VALID ID’S, IF APPLICABLE.
• PAY THE REGISTRATION FORM (BIR FORM 0605) AND DOCUMENTARY STAMP TAX (BIR FORM
2000), IF APPLICABLE.
• REGISTER YOUR BOOK OF ACCOUNTS AND RECEIPTS/INVOICES.
• CLAIM YOUR CERTIFICATE OF REGISTRATION (BIR FORM 2303)