GHANA INSTITUTE OF MANAGEMENT AND PUBLIC ADMINISTRATION

(GIMPA), GREENHILL COLLEGE

ST
1 SEMESTER (2009/2010) FOR LEVEL 100/200 PROGRAMMES
Subject: Computer Technologies
Examiner: Coordinated by Samuel Tweneboah-Koduah (SOT)
Date: Saturday, 19th December 2009
Time Allowed: 2hrs: 30mins
Set One

COVER PAGE MANDATORY DIRECTIONS

The following instructions are to ensure that students submit their scripts (Documents)
for marking. Please, note that it is the student’s responsibility to ensure that their
scripts are submitted to the required location. Scripts submitted to other locations will
not be considered for marking.
To submit your document(s) to the required location, follow the instructions below:
1. Click on the START button
2. Select LOG OFF and log off the current user [MANDATORY]
3. Enter the following information to Log on as the current user:
a. Enter <your ID number> as User Name
b. Enter <Begin123e> as Password
c. At ‘Log on to’ dropdown and select <GIMPAIT>
NB: This might take a few minutes but will eventually log you on to the GIMPA
network. When logged on, do the following:
2. Click on the START button
3. Click on the MY COMPUTER
4. Locate network drives
a. Under network drives you will see a network-drive icon bearing your index
number, with the inscription <your ID Number> on GIMPA Server’
5. Double Click on <your ID number> on GIMPA Server icon to open
a. This is where you will “SAVE” all your documents
b. Note: You may draw the invigilator’s attention if you think you need help in
saving your documents
6. Remember to go through this process to save your documents (work) each time.

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7. All documents created must bear a name(your index –number) and kept in this
folder(drive)
Other Instructions
Please read these instructions carefully before you start work.
1. No storage devices (pen drives etc) are admitted into the computer Laboratory.
Candidates are to note that it constitutes an offence to carry such devices on
their body into the computer laboratory during examination. It does not matter
whether those devices are not intended to be used. Please, for the
avoidance of doubt, declare to have your body searched before starting the
examination.
2. Read “COVER PAGE MANDATORY DIRECTIONS ABOVE “carefully and
follow all directions. Fifteen(15) minutes will be set aside for this exercise
3. Note:
a. This is an open book Examination
b. All GIMPA examination rules apply
2. Answer all questions
3. Remember to sign off the attendance register before leaving the lab.

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 Question One – Microsoft Word
As a private secretary, you have been given the document below to prepare for your
immediate boss to be presented in a management meeting. Using appropriate MS
Word tools prepare and design an exact copy of this document paying attention to
every details of the document.
Note
Font type: Arial
Font size: 13
Line spacing: 1.5
Alignment: Justified

Introduction to Computer System

Understand the system concept Relate Computer
System to the System Concept.
Know and understand components of Information System.
Know the various types of Input and Output devices.

This capability can be used to redesign and reshape

organizations, transforming their structure, scope of
operations, reporting and control mechanism, products,
services and functions.
The structure of organizations has changed from hierarchical and centralized
to flat and decentralized. Data and Information are a subjective phenomenon.

NO TYPE DESCRIPTION
1 ⇒ DELL OTIPLEX
2 ⇒ TOSHIBA
3 ⇒ APPLE MAC
4 ⇒ Tuesday, 24 November
2009
5 ⇒ ¥β-Values

What is information to one person, at a point in time, may become data at

another time. In similar manner, what is data to one person may be information to
another. Hence, data and information vary from point to point and from person
to person depending on time, form and content of the output. As can be seen
from Figure 1.2 information has dimensions. What constitute information depends on
the perspective of the end user.

Save your work in your folder you created on the Network drive with your filename as
yyyyyyyyQ1 (where yyyyyyyy is your Index number)

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Question Two – PowerPoint Presentation

The table below is a presentation sketch from your Boss. You are required to make a
PowerPoint presentation to be delivered to new recruits of your department as part of
an on-going induction course.
Slide No. Slide Title Data
1 Classification of Computers Presented by: Your name
• Computers can be classified in many
different ways:

2 Classification of Computers  Based on Purpose of Use

 Based on Interconnection
 Based on Technology
 Based on Price

 General Purpose
3 Based on Purpose and Use
 Special Purpose

 Distributed Computers
 Parallel Computers
4 Based on Interconnection
o Shared memory
o Distributed memory
♦Analog Computers
5 Based on Technology ♦Digital Computers
♦Hybrid Computers
♦Embedded Computer
6 Based on Program
♦Programmable Computers

Required:
1. Format the slides with your preferred design from the template
2. Add slide numbers, date and footer (footer should read “Classification of
Computers”)
3. Add appropriate navigation tools
4. Add some animation effects of your choice

Save your work in your folder you created on the Network drive with your filename as
yyyyyyyyQ2 (where yyyyyyyy is your Index number)

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 Question Three: PowerPoint Presentation

Prepare and format a PowerPoint with content as given in the table, with your
preferred design
Slide
Title Content Subtitle Content
Number
1 Presentation on Road To By Dr. Kwame Annan
Success (Title Slide)
2  Get a good idea and stay with, and work
it until it is done and done right.
COMMITMENT  Winners never quit, and quitters never
win

 Behold the turtle; he makes progress

only when he sticks his neck out.
3  It’s not what you know, it’s what you do.
ACTION and MOTIVATION To know and not do is not to know

 A man is not finished when he is

defeated. He is finished when he quits.
4  To him that believes, nothing is
BELIEVE IN YOURSELF impossible
 Anything you desire to do, you can do.
Yes!!

Instructions:
a.) Add slide numbers and footer. Your footer should read: Index Number
b.) Add some slide transitions, animation effects, and appropriate action buttons
on all slides.
c.) On slide 5, insert an action button that links your PowerPoint to Ms Word
document above.

Save your work in your folder you created on the Network drive with your filename as
yyyyyyyyQ3 (where yyyyyyyy is your Index number)

*************************** Good Luck and Merry Christmas ****************************