Sample No 1:

Dear Prof. Peetar hasiv,

My name is Mr. Asfandiar Ayub . I am a final year student of BS Electronic Engineering from
International Islamic University, Islamabad, Pakistan. I have got CGPA
of 3.89/4.00 with 85% percentage. I have done many technical courses and have some technical
experience as well.

I have reviewed your faculty profile and am interested in the work that you have done.
Therefore, I want to work in your laboratory under your supervision. I want to apply in your
university for the Master program starting in September 2016. So, I need Provisional
Acceptance Letter from you. Please provide me your kind supervision. It will be an honor for me
to work under your kind supervision.

I am waiting for your positive response.

Best Regards,

Mr. Asfandiar Ayub

Department of Electronic Engineering
Faculty of Engineering & Technology
International Islamic University, Islamabad.
Pakistan

Sample No 2:
Dear Prof. Dr. XYZ,

I turn to you for the PhD position at the ---------- University, China, in the area of Electronics.

(Provide a link of scholarship, as sometime prof don’t know about available scholarship in his own
uni) link will be in university website- scholarship/funding/post graduate education
I have come to know about your publications on your research work. My research interest is in
parallel to your research work. I have a strong research background in “Heterostructures”. I am
highly competent in “Silicon substrate handling and surface treatment”. I have a firm grip when it
comes to dealing with Semiconductors, Electronic devices, and general Solid State Physics. I am
really determined and willing to learn and latter applying the advanced surface characterizations
methods.

I want to start my PhD under your supervision. I would be happy if I could join your team and if
you too could consider me a potential candidate and give me an Acceptance Letter for
the Application of Admission.
Other details about education----------------------------------------------------------------------------------
--------------------
Sample No 3:
Dear Prof. Dr. (write first name only first alphabet and last name full),
I turn to you for the Master position on Chinese Governments Scholarship In the area of
Microbiology I am graduate BS (4 years) with majors in Microbiology from one of the best
university of the country, Kohat University of Science & Technology, Pakistan, In parallel to my
thesis work I have published a research paper in the same domain of ----------- as a first author in
-----------------. My journal paper ---------------- as a first author is under final review in -----------.

Nowadays I am writing a research paper in collaboration of my supervisor based on my Master

thesis and hoping to submit it soon.
I have 'A' in Master research thesis (here you can mention your grades). I also have already
passed local GAT (Pakistan national Graduate Assessment Test) General and Subject similar to
GRE international with Total --------, ------ Percentile.
I have read couple of publications -------m------------- on your research work. Your research field
“-------------------------” really matches my research interest and is in parallel to my research work.
I want to start my PhD at the University of Tartu under your supervision. I would be happy if I
could join your team and if you too could consider me a potential candidate and give me an
acceptance for applying PhD admission on state funded scholarship. I am attaching my CV,
Research Proposal and abstract of Master thesis along with this email. I want to pursue my career
in research and academia in field of --------------- after my PhD in future.
I will wait for your kind response.
Thanks.
Yours sincerely,
(Your Name)

Sample No 4:

Respected Professor,
I am Aijaz s/o Ahmed from Pakistan. I have done my Masters / MSc in the field of Microbiology
my major was (Virology, Immunology, Bioinformatics and Genetic ) from Air unin a well-known
University in Pakistan and in the World. I have gone through your profile and found that your
research areas/ interests are well matching to my interest.
Even I can also do work on any topic just need your kind supervision and guidance. I am solely
interested in doing research in *MS *or PhD under your supervision for spring semester *2015
*and all the expense of my research will be covered by* State funded scholarship* and any other
available scholarship in your university or if you have any fund *so guide me about this *.* Now
a days I am working as *Research Assistant *in *University of Karachi* and working on different
microorganisms like Streptococcus pyogenes ,E gallinarum and C albicans on their different
aspects and also working on some publication they are under process soon i will publish them like
it’s about Pivotal role of mi-RNA and immune cells in Hepatitis B and C infections it is a review
article and I am also working on it. I have prepared all the required documents. It will enhance my
chances of scholarship if I am able to get the acceptance from a supervisor, my* CV is attached*
I would be very grateful to you if you will examine it. In case of any query or further processing,
feel free to contact me. Thank you very much for your time and consideration, and for any
comments you could give me. I may request you to provide me an opportunity to pursue my higher
studies under your kind supervision and having acceptance letter from you will have positive effect
on my application package.

Waiting for your response.

Thank You.
Regards.

Sample No 5

Dear Dr/Prof. _______________ [writing the first/forename of the academic sounds less formal
while writing full name is more formal. People in the West usually use full name the first time and
then depending how they respond you could use just the first name in further communication

I hope you are well. I have graduated in [add your specialization] from the _______[add university
name] (Pakistan) and I am seeking admission to the PhD studies in _______________[add the
specialization that you seek & the title of your research project]. My focus is on [add a sentence
about objective/overall goal of your research]. I found your research on _____________ and
__________ [add brief title of prof. article with year in ( )] very
interesting/relevant/significant/revealing/insightful [add that word which seems relevant in a
prof’s case] with respect to my research interests. I believe there are a number of commonalities
between my research interests and your specialization. I wonder if you would be willing to take
me in as your PhD student. I am attaching my research proposal and resume/CV for your
consideration. I look forward to hearing from you.

Thanking you in anticipation.

Best wishes,
Your name

Sample No 6

Dear Dr. Smith,

My name is David Wu and I'm second year biology major at UVa. In my introductory and upper-
level coursework, I've developed a passion for science and am extremely interested in pursuing
independent research as an undergraduate. An extensive research experience will greatly help me
consolidate my future career choice.
I am personally greatly interested in the molecular biology of stem cells. Recently I read your 2011
paper on the role of microRNAs in the differentiation of muscle stem cells and became fascinated
by your work. In particular, I found it amazing that microRNAs can alter the fate of a cell in such
a profound way. If possible, I would love to start working on a long-term project in your lab
beginning this summer.
Would you be available to meet sometime this week to discuss your research? I would also be
happy to volunteer in your lab for a few weeks before we commit to anything to see if this is a
good match. My transcript and resume are attached in case you are interested.

I look forward to hearing from you!

Thank you,
David Wu

Sample No 7
Dear Professor X:
My name is Peter Anteater, and I am very interested in becoming involved in research in Subject
Area. I am a X year student with a GPA of X. I have taken Courses and Additional Experiences.
My goal is to Goal.
I have reviewed your faculty profile and am interested in the work that you have done. I was
intrigued by your journal article, "Article Title." It Additional Information about Topic. I would
like to get involved in research in this area because it will help me to better prepare for Goals.
Would it be possible to meet with you to further discuss Topic and my possible involvement in
research? I am available Days and Times. I look forward to hearing from you.

Sincerely,
Peter Anteater
Student ID
Address
Phone
Email

Sample No 8
Subject: Possible undergraduate research opportunities
Dear Dr. Professor,

I am a (year, major) at (university) and I am writing to ask about opportunities for undergraduate
research in your lab beginning (time period). I have conducted undergraduate research on (topic)
with (names) in (program or class). (Expression of interest in the topic). I would like to continue
a path of research on (topic) and would ultimately allow me to (career goal). I am especially
interested in your previous work on (describe a paper or talk).
I have attached my CV and unofficial transcript to this e-mail, but if there is additional
information that I have not included that you would like, I would be happy to provide it to you.

Thank you for your consideration.

Sincerely,
Name
Email address
Sample No 9:
Respected Professor,

Hope this email will find you in your good health.

My name is ABC, I have my BS in ABC Subject with ABC University,Pakistan. Currently, I

want to apply to your University for Master Program and I wish to work under your kind
supervision as I am very interesting in your research field. I am also reading your research
articles and found these interesting and feel myself generally capable of conducting the research
undertaking in your lab.
It will be interesting in my future setup and I will work hard in your field. Therefore I am
requesting you to kindly consider providing me an opportunity to work under your kind
supervision.

I need an Acceptance letter from you, so as to become eligible for the said scholarship. Please
see my CV in attached file.
Looking forward to receiving your positive response.

Best regards
ABC
BS in……………..
ABC University
Pakistan