Eastern Visayas State University- Tanauan Campus

Business, Entrepreneurship, and Management Department

SIMULATED ACCOUNTING INFORMATION SYSTEM MODULE

By: Erap M. Gultian, CPA

ACTIVITY 1.CHART OF ACCOUNTS

1.1 OPEN MICROSOFT EXCEL APPLICATION

Description:
 Create new file by clicking “Blank Workbook”.
 Save the created new file. FILE NAME: SIMULATED AIS

Figure 1. New Excel File/Blank Workbook

1.2 ESTABLISH CHART OF ACCOUNTS.

Description:
 Input data Account Numbers on Column A and Account Titles on Column B.
 Rename TAB as “CHART OF ACCOUNTS” and SAVE. (Click the TAB then Right click, choose
“Rename” option.)

Refer to the following information:

Account Number Account Title

110 Cash
120 Accounts Receivable
130 Medical Supplies
140 Prepaid Insurance
150 Land
160 Medical Building
165 Accumulated Depreciation- Medical Building
170 Medical Equipment
175 Accumulated Depreciation- Medical Equipment
210 24% Notes Payable
220 20% Notes Payable
230 Accounts Payable
240 Salaries Payable
250 Interest Payable
260 Unearned Research Revenues
310 Marasigan, Capital
320 Marasigan, Withdrawals
330 Income Summary
410 Medical Revenues
420 Research Revenues
510 Salaries Expense
520 Insurance Expense
530 Repairs Expense
540 Supplies Expense
550 Association Dues Expense
560 Telephone Expense
570 Depreciation Expense- Building
580 Depreciation Expense- Equipment
590 Interest Expense
 Figure 2. CHART OF ACCOUNTS

ACTIVITY 2. GENERAL JOURNAL

2.1 CREATE NEW EXCEL SHEET

 Click the sign “+” (beside the CHART OF ACCOUNTS Tab).

Figure 3. NEW EXCEL SHEET

 Rename TAB as “JOURNAL ENTRIES” and SAVE. (Click the TAB then Right click,
choose “Rename” option.)

Figure 4. JOURNAL ENTRIES TAB

2.2 SIMULATE THE MANUAL FORMAT OF GENERAL JOURNAL.

 Input the following texts:
CELL A1: DATE; CELL B1: ACCOUNT CODE; CELL C1: ACCOUNT DESCRIPTION; CELL D1:
TYPE; CELL E1: DR; CELL F1: CR; CELL G1: NET

Figure 5. GENERAL JOURNAL

2.3 SIMULATE EXCEL FORMULAS IN THE JOURNAL ENTRIES FORMAT.
 Create drop-down list Formula in the ACCOUNT CODE Column.”
(Highlight Column B; Select DATA > DATA VALIDATION > DATA VALIDATION
SETTINGS, SELECT LIST, SOURCE: =CHART OF ACCOUNTS, click “OK” and SAVE.)

Figure 6. DROP-DOWN LIST FORMULA

Figure 7. DROP-DOWN LIST FORMULA

 Apply VLOOKUP formula in the Column C.
Input formula in Cell C2: =VLOOKUP(B2,'CHART OF ACCOUNTS'!A:B,2,0) and SAVE.
To test the formula if working, input in cell B2: 110, Account Description
will appear “Cash” Account. Copy formula in cell C2 and paste in C3, C4, and
so on...

 Establish formula in determining the TYPE (Whether DR (Debit) or CR

(Credit).
Input formula in the Cell D2: =IF(E2>0,"DR","CR") and SAVE.

To test if the formula is working, input in cell E2 any positive amount,

then, TYPE Column (in cell D2 will appear “DR”). Copy formula in cell D2 and
paste in D3, D4, and so on...

To test if the formula is working, input in cell F2 any positive amount,

then, TYPE Column (in cell D2 will appear “CR”)

Under the NET column, apply the sum formula of DRs and CRs.

Input formula in cell G2: =sum(E2:F2) and SAVE.