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Tor Nahp Acs
Tor Nahp Acs
Terms of Reference
ADVISORY CONSULTANT SERVICES FOR PROJECT MANAGEMENT COMMITTEE OF
NATIONAL AFFORDABLE HOUSING PROGRAM (NAHP)
A. BACKGROUND
1. Law Number 1 of 2011 on Housing and Settlement Area mandates "Each person has
the right to live in a prosperous and spiritual life, to live, and to occupy a decent and
affordable home in a healthy, safe, harmonious and sustainable housing throughout
the territory of Indonesia". The National Long-Term Development Plan (RPJPN) 2005-
2025 describes the direction of housing policy that is (a) sustainable, adequate,
feasible and affordable housing development by the community purchasing power
and supported by adequate and qualified settlement facilities and infrastructure that
are managed by professionally, credibly, independently and efficiently; (b) the
implementation of housing development and independent settlement facilities, are
able to generate potential financing that derived from the community and capital
markets, creating employment opportunities, and enhancing equity and dissemination
of development; and (c) the implementation of housing development and settlement
infrastructures that pay attention to environmental functions and balances.
2. The National Medium Term Development Plan (RPJMN) 2015-2019 prioritizes (a) the
provision of housing for the lowest 40 percent-income earning community by
facilitating the provision of adequate and affordable housing for 2.2 million
households; (b) encouraging self-reliance of the community and the business
community in the provision of housing; and (c) improving the quality of
uninhabitable houses for 1.5 million households including slums alleviation. The
target of housing provision is based on the baseline number of housing shortages of
7.6 million in 2014 to be 5 million by the end of 2019.
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households can buy a house from the commercial market, 40% can not afford formal
housing without subsidized assistance, and 20% can not afford housing without
substantial subsidy assistance. Other fact also indicate that financing support for
housing sector in Indonesia is only 2.8% of GDP.
5. NAHP assists MBR to own and to improve the quality of their settlement through the
development of housing finance schemes, strengthening the implementation system of
independent housing program, and encouraging the reform of liveable and affordable
housing policy and program development in Indonesia. The addition of NAHP benefit
also help the Government and Related Parties to solve main problems of housing
implementation in Indonesia.
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b. provide recommendations/suggestion/actions related to the
development/refinement of NAHP project management;
c. assist collaboration of all NAHP human resources together to achieve
performance indicators of NAHP with consist outcome program performance
indicators (Project Development Objectives/PDO) and output program
performance indicators (Intermediate Results Framework).
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iii. Interim Financial Reports (IFR) of NAHP;
iv. consolidate the readiness and implementation of goods and services
procurement from every package of NAHP project in accordance with
administration and legal aspects of goods and services procurement that
applicable in Indonesia and the World Bank, includes STEP procurement
process management, review of procurement administration (TOR, Budget
Plan, Procurement Document/Request for Proposal) until the issuance of No
Objection Letter (NOL);
v. consolidation of SP2D and NAHP budget absorption reports from activity
packets from all NAHP Components that have been implemented for applying
withdrawal aplication (WA) and replinishment of special accounts;
vi. consolidation of mastertime schedule, target and realization of output and
outcome, as well as the need for spending and disbursement of loan funds
from each package of activities in all NAHP components to be mutually
coordinated and fulfilled;
vii. facilitate monitoring of complaints and audit completion (both financial and
performance) from each package of NAHP activities;
viii. facilitate monitoring of complaints completion and provide
recommendation/action to intervene for future risk mitigation;
ix. providing NAHP infographics as a publication, documentation and
dissemination of NAHP information to the wider community;
x. consolidation of NAHP correspondence administration, either entered or issued
by Head of PMC and Head of PMC Secretariat from External and Internal
scope.
6. Facilitate technical support to midterm review and final evaluation of outputs and
outcomes from each component/subcomponent/package of NAHP project under
Project Development Objective within the NAHP Loan Agreement;
7. Conduct development or refinement of guidelines, manuals, technical guidelines as a
tool of work that supports the effectiveness of management and working procedure
NAHP management;
8. Develop a NAHP Information System containing data, information on socialization
materials, campaign program materials, and other materials so that the transfer of
information and knowledge management among NAHP personnel is easy and fast and
supports information disclosure to the wider community;
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9. Assist the Head of PMC in providing technical guidance/briefing to all relevant NAHP
Personnel (i) NAHP reporting formats in accordance with World Bank requirements;
(ii) guidance of Working Unit that implementing the goods and services procurement
of NAHP packages activities; (iii) control of duties and working relations of all
recruited Service Providers as implementers of the NAHP activity package;
10. Provide facilitation and technical support on special activities/incidental related with
NAHP such as exhibitions, seminars, talk shows, World Bank Mission, and others.
D. PROJECT PHASE
Project Phase covers:
1. Work preparation and Expert Consolidation;
2. Desk Study for literature review/regulation/related studies;
3. Preparation of work services masterchedule;
4. Assistance, coordination, and intensive technical support to the Project Management
Committee and PMC Secretariat;
5. Development of information systems, devices or data management and information
related with NAHP;
6. Socialization, training, technical guidance or regular meetings that may involve all
members of the NAHP Personnel, internally among PMC members and the PMC
Secretariat, with the World Bank, or other Stakeholders inside and outside the
Ministry of Public Work and Housing;
7. Field visit related to monitoring, evaluation, and other required particular/incidental
activities;
8. Development/refinement of guidelines/manuals/technical guidelines for working
management and working procedures for the implementation of NAHP;
9. Preparation of progress reports on the implementation of NAHP includes regular,
preliminary, interim, annual report, reports to the World Bank, special reports and
final report.
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E. WORKING IMPLEMENTATION METHODS
Working implementation method is conducted with:
1. Compilation of literature/studies/regulations;
2. Descriptive analysis techniques both qualitative and quantitative;
3. Technical content analysis;
4. Technical and academic studies for the development or improvement of guidelines,
manuals, technical guidelines for working management and implemetation of NAHP
and the development of NAHP information systems;
5. Surveys or field visits to the program target location such as progress monitoring,
World Bank missions, specific issues, program evaluations, and other urgent needs;
6. Socialization, training, technical guidance or regular meetings with all stakeholders
both internal and external in the Ministry of Public Works and Housing;
7. Progress report of the NAHP project implementation periodically to the Minister of
Public Works and Housing, World Bank, or related Stakeholders.
F. WORKING PROGRAM
Conducted working program, in general consist of
Quarterly Period
No Activities 2019 2020 2021
Apr- July- Oct- Jan- Apr- July- Oct-
Jan-Mar
June Sept Des Mar June Sept Des
1 Work preparation and Expert Consolidation
2 NAHP Desk Study
3 Working service masterschedule
Development of information system or data
4
management and NAHP project information
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Quarterly Period
No Activities 2019 2020 2021
Apr- July- Oct- Jan- Apr- July- Oct-
Jan-Mar
June Sept Des Mar June Sept Des
7 Report meeting of NAHP progress
Reguler progress assistance of NAHP implementation
a
to PMC dan Secretariat PMC
b Inception Report
c Monthly Report
c Quarterly Report
d Semester Report
d Annual Report
NAHP Progress Report to WB:
IFR per quarter
Midterm report
e Annual report
Borrower Completion Report (BCR)
Complaint Handling Report
Annual Work Plan (AWP)
NAHP Progress Report to World Bank, Biro PA/KLN,
f
Ministry of Finance, and/or Bappenas
g Proceeding
h Special/exclusive/specific
i Draft Final Report
j Final Report
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G. PROPOSED TEAM COMPOSITION
1. Composition of required experts to be involved in this activity consists of multi
disciplines. Experts include profesional experts, junior profesional expert, and
supporting officer.
Duration
No Position Person (s)
MM)
Profesional Experts : DKI Jakarta
6 Procurement Specialist 1 16
14 Bilingual Secretary 1 22
15 Office Manager 1 24
16 Office Boy 1 24
17 Security 1 24
18 Driver 2 24
2. Each of profesional experts and junior profesional expert have specifications about
background experiences, assignments, and outputs. However, to support the
smoothness and successful implementation of NAHP, the PMC Committee and the
PMC Secretariat may change the expertise of personnel beyond those already stated
in this TOR.
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3. All human resources in this advisory consultant services will be based in DKI Jakarta
to facilitate coordination, communication, and technical guidance services.
4. The Head of PMC Secretariat will conduct performance evaluations to each
professional expert and sub professional assistant. Performance evaluation includes
the ability, professionalism, and ability to produce the required work assignment.
The Head of PMC Secretariat has the right to propose replacement personnel to the
Service Provider.
5. Any professional experts and sub professional experts may undertake official travel
tasks outside the Jakarta area in the context of supervision, monitoring, evaluation,
and other purposes which should be acknowledged by the Head of PMC Secretariat.
The traveller (s) should submit the mission report (Nota Dinas) describing the details
of the activities that have been undertaken, the results of activities, and main issues
that need to be considered/acted upon.
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2. INCEPTION REPORT that prepared by Main Experts of Service Provider that at least
describe:
a. Understanding of work, work responses, approaches and methodologies,
various forms of innovation, and other technical/administrative
recommendations to carry out the scope of work that contained in the TOR;
b. Procedures/methodology in the process of providing support services among
all experts to be involved;
c. Annual work plan that includes the full range of NAHP activities;
d. Consolidation of masterschedule from all NAHP activities
components/subcomponents/packages.
5. QUARTERLY REPORT contains NAHP three monthly progress reports that addressed to
the World Bank, Minister of Public Work and Public Housing, and other External
Parties which shall at least contain:
a. results of service and technical assistance services, managerial assistance,
advisory and recommendations on working management and working
procedures for NAHP project implementation;
b. realization of each component of NAHP activities implementation progress;
c. progress of financial absorption and physical implementation achievement of
each subcomponent of all NAHP;
d. encountered problems and challenges;
e. as well as other relevant data and information about progress of NAHP project.
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6. SEMESTER REPORT contains NAHP progress implementation services every six month.
8. Advisory services and technical assistance for the preparation of NAHP PROGRESS
REPORT FROM THE HEAD OF PMC TO THE WORLD BANK, include, but not limited
to:
a. Annual Work Program which consists of detailed work plan and budget for
each activities to be undertaken within the respective year. PMC will submit
the annual work program to the Bank prior to the beginning of fiscal year, for
review and comments;
b. Procurement plan of NAHP;
c. Progress of activity and financial absorption/Interim Financial Report
(IFR)quarterly, semester, and annualy for each implementation of
component/subcomponent/NAHP activities package;
d. Midterm Review NAHP (MTR) is a review of project implementation progress,
achievements of project objectives and indicators (PDO) and other key
indicators, identification of the need for adjustments/NAHP project design
restructuring, etc.;
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e. Implementation Completion and Result Report (ICR) includes the realization of
project output, comparison with specified targets/indicators, problem and
challenges analysis, output realization, etc;
f. Midterm Review and Final Evaluation to the NAHP Project Development
Objective (PDO);
g. Follow up of complain completion and auditor findings completion to the
implementation of component/subcomponent/NAHP activities packages;
h. NAHP Environmental and Social Management Framework that obtained from
related PIU Consultant Experts Team;
i. Preparation process of administrative requirements, progress of the
procurement process, and the results of goods and services procurement from
NAHP activities packages.
10. DRAFT FINAL REPORT includes all the activities that have been implemented from
services and technical assistance service, managerial assistance, advisory, and NAHP
project recommendations for 3 (three) years. This draft final report also includes all
outcomes, encountered problems, lessons learned, knowledge transfer that has been
obtained or has been produced during the implementation of
components/subcomponents/NAHP activities packages, as well as replication and
recommendations efforts for policies and programs in the field of housing in the
future.
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11. FINAL REPORT includes all the activities that have been implemented from services
and technical assistance service, managerial assistance, advisory, and NAHP project
recommendations for 3 (three) years. This final report also includes all outcomes,
encountered problems, lessons learned, knowledge transfer that has been obtained or
has been produced during the implementation of components/subcomponents/NAHP
activities packages, as well as replication and recommendations efforts for policies and
programs in the field of housing in the future.
J. CLIENT/SERVICE USER
Client/service user is the Directorate General of Housing Finance, Ministry of Public Works
and Public Housing.
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3. The cost for work space rental, payment of Office Stationery, rental of work
equipment (computers, laptops, cameras, etc.), furniture rental, official operational
vehicles rental, as well as costs of office operational and maintenance in accordance
with the contract;
4. Official travel expenses for surveys (field visits), PMC and PMC Secretariat assistance,
monitoring, supervision, evaluation, and particular/incidental activities to 24
locations. The expected locations are (1) North Sumatera, (2) West Sumatera, (3) Riau
Island/Kepri, (4) South Sumatera, (5) Lampung, (6) Jambi, (7) Riau, (8) DI
Yogyakarta, (9) Central Java, (10) Bengkulu, (11) East Java, (12) Bali, (13) West
Kalimantan, (14) South Kalimantan, (15) East Kalimantan, (16) Central Kalimantan,
(17) North Sulawesi, (18) Southeast Sulawesi, (19) South Suawesi, (20) East Nusa
Tenggara/NTT, (21) West Nusa Tenggara/NTB, (22) Papua, (23) West Papua, and
(24) North Maluku. Meetings and workshops are planned to be conducted in four
cities (Bali, Kepri/Batam, North Sulawesi and West Jawa). These locations can be
changed based on the approval by the PMC Secretariat.
5. The Service Provider in determining the budget requirements and issuing the budget
shall refer to the provisions of the Input Cost Standard according to the applicable
Minister of Finance Regulation.
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List of Annexes
NO ANNEX DESCRIPTION
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ANNEX 1 LIST OF THE PROJECT DOCUMENTS
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ANNEX 2 PROJECT DESCRIPTION SUMMARY
1. NAHP assists MBR to own and to improve the quality of their settlement through the
development of housing finance schemes, strengthening the implementation system
of independent housing program, and encouraging the reform of liveable and
affordable housing policy and program development in Indonesia. The addition of
NAHP benefit also help the Government and Related Parties to solve main problems
of housing implementation in Indonesia.
2. The main objective of NAHP is to improve access of MBR in both formal and
informal incomes to livable and affordable housing which includes the ability to
own newly constructed houses, from existing house supplies or independent housing
development through down payments support and housing finance credit, to
improve housing quality from uninhabitable house (RTLH) to habitable house (RLH)
through subsidies. Outcome indicators of NAHP program are measured with :
a. 126,000 targeted households to own houses through BP2BT program;
b. 140,000 targeted households to improve quality or build new houses through
BSPS program.
3. NAHP is implemented throughout Indonesia with target beneficiaries for low income
community (MBR). Total budjet of NAHP Program is USD 450 million which is
used for 3 (three) main components, namely :
a. Component 1 Mortgage – Linked Down Payment Assistance (BP2BT) is a
government housing assistance program that gived to low income community
who have savings accounts in fulfilling down payments for housing ownership
or some budjets for new house construction through credit assistance by Bank
financing;
b. Component 2 Home Improvement Assistance (BSPS) is a government housing
assistance program in the form of stimulant for low-income community to
improve self-reliance development or improvement house quality along with
public infrastucture, facilities and utilities;
c. Component 3 Housing Policy Reform is government housing assistance
program to strengthens the foundations and structures of housing policy in
Indonesia especially in the coming years.
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Figure 1 Project Component Of National Affordable Housing Program (NAHP)
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b. Component 2 BSPS consists of subcomponents :
i. Sub Component 2.1. Support for Home Improvement Assistance
Distribution of housing assistance funds to low income households, to
encourage and to increase self reliance for improving the quality of
houses and for constructing of new houses along with public utilities
infrastructure. The form of housing assistance funds are money and
goods which the implementation refers to Regulation of PUPR Minister
No. 7/PRT/M/2018 about Home Improvement Assistance.
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assignments and provides input or recommendation to develop role
and business model.
v. Sub Component 3.5. Strengthening Local Government Housing Policy
and Planning Capacity . Strengthening and capacity assesment for
Local Government in housing program.
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