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TEAM BUILDING Moataz Elkady

THE POWER OF TEAM WORK

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STRENGTHEN YOU LEADERSHIP SKILLS

Be honest with your team
Show who you really are
Use humor appropriately
Focus on your communication skills

STAGES OF TEAM DEVELOPMENT

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FORMING

Clarify team purpose Key Leadership Skills

Set ground rules
Team building exercise
Listen actively
Accept differences
Ask open-ended questions
Be transparent and
inclusive

STORMING
Warning Signs
Blaming others
Key leadership skills
Communicating poorly  Adjust goal setting
Accusing others of “not doing  Tweak role responsivities
their jobs”  Modify Task Completion
Active Communication
 Be direct and decisive
 Focus on the content
 Paraphrase
 Ensure common understanding

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NORMING
Norming Characteristics
 Open communication
Key leadership skills
 Constructive feedback
 Inside jokes 1. Strengthen relationships among
team members
Group Efficacy 2. Keep communication open
 When a group believes in their
ability to work as a team 3. Motivate team members
4. Offer positive feedback

PERFORMING
Performing Characteristics
 Team harmony
 High Productivity
 Conflict Management
 Adaptability Teams are objective and
 Individual and group development share constructive feedback
 Team resolves its won challenges

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ADJOURNING
The final stage of group development
that occurs when a group wraps up its
work and then dissolves. At this time, it is
important for members of the team to
get appropriate closure as well as
recognition for the work they
accomplished.

TYPES OF TEAMS

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NATURAL TEAMS
Focus on a common,
ongoing, product, process,
or service
Working together in the
same space, like factory
shop floor or restaurant
SELF-DIRECTED TEAMS
Require limited or no
supervision
Successful Self-directed teams
 Feel ownership
 Make decisions
 Innovate together
 Develop their skills
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What Natural Teams Need
Open communication
Personal development
Rewards and recognition
Diverse opinions
Challenges
 Shared Workspace is a distraction
 Interposal conflict
 Consensus slows decision-making
process
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CROSS-FUNCTIONAL TEAMS
Group members have a variety
of experience and backgrounds
working towards a common
goal, like different departments
within the organization
Advantages
 Multiple perspectives and experiences
 Range of skills
Challenges high probability of
being dysfunctional
 Focus on communication and conflict
management
 Make information easily understood
by all team members
 Take part in team-building activities
 Address areas of conflict early on

KEY ELEMENTS FOR A TEAM

Establish team mission and goals
Mission statement
 What is the team going to do?
 How is it going to do it?
Create a mission statement
 Encourage your team to collaborate on it
 Ask: What is our purpose ?
 Use plain language
 Refer to you mission statement often

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EVALUATE TEAM PERFORMANCE

Adopt an approach of
continuous team improvement
Plus/Delta Assessment technique
 Plus : what worked?
 Delta: What could be made better?
Evaluating Team Performance
 Are meetings productive?
 Are targets met?
 Is the team inclusive and
collaborative?

INDIVIDUAL EVALUATION SYSTEM

Evaluating Individual
1. Identify objective, measureable goals
Performance
 Is the member cooperative? 2. Develop a consistent form
 Does the member contribute ideas? 3. Create an ongoing schedule
 Is the member reliable and 4. Get feedback training
efficient?

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MANAGING TEAM MEETING

TIPS FOR SUCCESSFUL TEAM MEETINGS

Running effective meetings

Start with clear objectives
Use SMART objectives  Ask if a meeting is necessary
 Specific  Craft an agenda
 Measurable
 Seek your team’s input
 Achievable
 Relevant  Estimate time for each agenda item
 Time- bound

Consider how attendees can prepare in advance

Assign a person to each agenda

ADDRESSING AGENDA ITEMS

What is the action step?
Who is responsible?
When will it be
completed ?

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ROLES FOR TEAM MEMBERS

Meeting facilitator Timekeeper
Stay objective Scribe
Focus on outcomes Take notes and send them
Keep the meeting flowing after the meeting
MOM Minutes of meeting
Handle disruptions
Energy manager

CREATE A TEAM ACTION PLAN

1. Set you team’s goals
2. Create objectives for each
goal
3. List the tasks to accomplish
each objective

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HOW TO REACH CONSENSUS ON A TEAM

Decision-Making Process
 Address conflict
 Seek wide participation
 Debate openly
 Find agreement
Consensus
Reaching an agreement that is in
the best interest of the team

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