2019033008 830AM MOM OF SPECIAL MEETING WITH ABDM RCL FCC GAR LPA MFU RMR FOD

SUBJECT : SPECIAL MEETING

WITH ABDM RCL FCC GAR LPA MFU RMR FOD ABP
DATE : 30 MAR 2019, SAT
TIME : 830AM TO _____AM
VENUE : FHI CONFERENCE ROOM, FODC NOL OFFICE
ATTENDANCE : ABDM RCL FCC LPA GAR ABP MFU RMR SLU
PREPARED BY : GAR
CC : ALL ATTENDEES TO THIS MEETING
DISCUSSION : THE MEETING WAS PRESIDED BY ABDM AND
THE FOLLOWING WERE DISCUSSED AND AGREED UPON:
- ABDM, CLARIFIED WITH ABP THE MEANING OF CMED, WHICH IS CENTRALIZED
MATERIALS AND EQUIPMENT DIVISION.
- ABDM, CONTRACT VALUE IS MORE THAN 3B, CONTRACT BACKLOG IS MORE THAN 8M.
- ABDM, MENTIONED PROBLEMATIC PROJECTS.
- ABDM, MENTIONED THAT THERE ARE 6 TENDER PROPOSALS SUBMITTED WHICH ARE:
JTI (968M DUE TO START MAY 2019), 2 BIDDERS LEFT WHICH ARE FODC AND
SUMITOMO, EXPECTED TO BE CALLED TO DISCUSS PROPOSAL. JTI ALSO HAVE PLANT
EXPANSION AND WE SUBMITTED 1.4B. FOR THE LAST POST BID CLARIFICATION,
EXPRESSED INTENTION TO PARTICIPATE IN THE SMALL PACKAGES. ASIDE FORM THE 2
PROJECTS, WE SUBMITTED FOR THE PROPOSED 33M SAN MIGUEL PROJECT BUT WITH
10 BIDDERS AND CHANCE OF WINNING FOR FODC IS NOT SO GOOD. ANOTHOTHER
PROSPECT IS A 268M IN PLARIDEL BULACAN AND A FUTURE PROSPECT FOR
EXPANSION AND THIS IS THRU MARISSA. ANOTHER PROSPECT IS OWNED BY ODENA
WITH 628M BID WHICH FITS FODC’S PORTFOLIO ON INDUSTRIAL SCOPE OF WORKS.
ANOTHER IS SOUTHERN STAR WITH 998M. TOTAL OF ALL THESE PROSPECTS IS 4B+.
ABDM MENTIONED THAT IF EVER WE BECOME SUCCESSFUL ON THESE PROSPECTS,
FODC NEEDS TO PREPARE TECHNICAL STAFF.
- ABDM MENTIONED THAT THERE ARE OTHER INVITATIONS TO BID, ONE IN BOHOL AND
THE OTHER FOR HYUNDAI AND THERE WILL BE TALKS ON APRIL 2 AS CLIENTS WILL
COME TO NOL OFFICE.
- ABDM, WITH THE RECENT KEY PERSONNEL MOVEMENTS, WE NEED
- ABDM, CFO WILL START WORKING WITH FODC ON 1 APRIL 2019. ANOTHER IS 1 AVP
FOR OPERATIONS, 1 PM AND 1 PROJECT SUPERINTENDENT. WHILE THERE ARE
COMING THESE COMING KEY PERSONNEL, CURRENT PERSONNEL IS NOT ENOUGH
FOR THE PROSPECTS MENTIONED.
- ABDM, WE DO NOT HAVE ESH MANAGER, QA/QC MANAGER AND WE NEED THESE 2
KEY PERSONNEL.

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2019033008 830AM MOM OF SPECIAL MEETING WITH ABDM RCL FCC GAR LPA MFU RMR FOD

- ABDM, THE CHAIRMAN ADVISED HIM TO HAVE REORGANIZATION THAT IS LEAN,

COHESIVE, WITH ONE DIRECTIO AND FUNCTIONAL.
- ABDM, CMED IS A SEPARATE REGISTERED COMPANY BUT ONLY IN THE FINANCIAL
ASPECT BUT FOR ITS OPERATIONS, IT WILL BE UNDER THE OPERATIONS BY FODC
CONSTRUCTION DIRECTLY BASED ON THE REORGANIZATION THAT WILL COME OUT.
THE CHAIRMAN ORDERD TO COME UP WITH THE REORGANIZATION NEXT WEEK FOR
HIS APPROVAL.
- ABDM, WE ARE A CONSTRUCTION COMPANY AND HOLDINGS IS JUST A
TERMINOLOGY, NAME AND TITLE AND IT WILL APPEAR IN THE REORGANIZATION
WHICH WILL COME OUT SOON.
- ABDM, GAR NEEDS TO HELP ALL THE PROJECTS ON CONTRACTUAL ASPECT.
- ABDM, GAR WILL BE THE CONTRACTS MANAGER FOR ALL THE PROJECTS OF FODC
CONSTRUCTION AND ABDM WILL BE HIS SUPERIOR.
- ABDM, WE NEED TO FINALIZE EVERYTHING FOR COVENT CLAIMS AND TO BE
SUBMITTED EARLY NEXT WEEK.
- ABDM, CONTRACT FOR SUMMO WAREHOUSE PROJECT WILL BE FINALIZED NEXT
WEEK AS ITS LATEST DRAFT IS ALREADY ACCEPTABLE TO FODC.
- ABDM, ACCOUNTING PROCEDURES FOR EVERY PROJECT MUST ALSO BE IMPROVED.
- ABDM, PROJECT MANAGERS MUST BE WELL VERSED AND MUST BE ON TOP OF ALL
SITUATIONS WHEN IT COMES TO HIS PROJECT WITHOUT THE NECESSITY OF THE
CORPORATE PEOPLE HELPING THEM.
- ABDM, THE BUDGET ISSUED BY ENGINEERING IS JUST A GUIDE AND EVERY PROJECT
MUST COME UP WITH ITS OWN BUDGET.
- ABDM, THERE MUST BE A BUDGET OFFICER. THERE MUST BE A PROJECT BUDGET
WHERE THE PROJECT OPERATING MANUAL WILL BE BASED ON. THERE MUST BE A
DEPARTMENT BUDGET, CORPORATE EXPENSE BUDGET.
- ABDM, THE TARGET IS TO IMPROVE THE BUDGET PROCEDURE AND SYSTEMS WITHIN
THIS 2019.
- ABDM, WE CANNOT PROCEED AND OPERATE ONLY WITH THE BUDGET FROM THE
ENGINEERING. FORM THE ENGINEERING BUDGET, THERE MUST BE A PLAN AND
MONITORING.
- ABDM, WE NEED TO COME UP WITH THE PLAN LAYOUT OF ABT OFFICE.
- ABDM, MUEBLES PEOPLE WILL BE USING STAFF HOUSE AND OFFICE WILL BE HERE
WHILE DOING THE RECONCILIATION.
- ABDM, DANTE HAS TO WORK AND WILL HELP CMED OPERATIONS.
- ABDM, WE NEED 1 PROCUREMENT MANAGER AS FCC WILL BE THE TECHNICAL
SERVICES AND CONTROL. MARISSA MUST HIRE ONE.
- ABDM, PROCUREMENT MANAGER MUST BE TRUSTED.
- ABDM, MARISSA TO WORK ON THE PCAB RENEWAL.
- MARISSA, ATTY BAROQUE WILL HANDLE PCAB RENEWAL.
- GAR, SUGGESTED THAT RENEWAL OF PCAB LICENSE MUST BE HANDLED BY A FULL
TIME EMPLOYEE BY FODC AND THAT ALL PCAB DOCUMENTS FOR THE FISCAL YEAR
OF 2018 MUST BE COLLATED AND HANDED OVER TO ABDM.

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 2019033008 830AM MOM OF SPECIAL MEETING WITH ABDM RCL FCC GAR LPA MFU RMR FOD

- ABDM, THERE WILL BE AMEETING AT NOL AT 830AM ON MONDAY, 1 APR 2019, WITH
ABDM, MARISSA, LPA.
- GAR, INFORMED THE BODY THAT FAT HAD COMMENTED ON GAR’S LETTER TO
EELI/BRADPHIL.
- ABDM, ADVISED GAR TO PROCEED WITH THE SUBMISSION OF THE LETTER WITH THE
COMMENTS BY FAT.
- ABDM, INSTRUCTED GAR TO ATTEND TO CONTRACTUAL CONCERNS OF
DELIMONDO, COVENT AND SUMMO THEN HAVE A TRIP TO CEBU FOR ASSESSMENT
OF GRCT3 AND GRCT4.
- GAR, SUGGESTED THAT HE WILL REQUIRE FIRST GRCT3 AND GRCT4 TO SUBMIT
UPDATED REPORT FOR GRCT3 AND GRCT4 THEN GAR WILL MAKE A TRIP TO CEBU
FOR VALIDATION OF THE REPORT. ABDM AGREED TO THIS SUGGESTION BY GAR.
- GAR, REQUESTED WITH ABDM TO GRANT BACK THE PROVISION OF PERSONAL
DRIVER FOR GAR WHILE GAR WILL BE USING HIS OWN CAR IN ORDER TO MAKE
REGULAR VISITS TO PROJECT SITES FOR MONITORING PURPOSES AND VALIDATING
SUBMITTED REPORTS AND FOR OTHER WORK-RELATED PURPOSES.
- GAR, MENTIONED THAT HIS REQUEST OF GRANTING BACK HIS PERSONAL DRIVER IS
ACTUALLY PART OF HIS REMUNERATION PACKAGE SINCE THE START OF HIS
EMPLOYMENT WITH FODC.
- ABDM, AGREED ON THE REQUEST BY GAR TO GRANT BACK HIS PERSONAL DRIVER
AND ABDM INSTRUCTED MARISSA TO HIRE FOR A PERSONAL DRIVER TO BE
ASSIGNED TO GAR. HIRING OF THE DRIVER MUST BE WITHIN NEXT WEEK.
- LPA, WILL BE CONDUCTING MEETINGS WITH PROJECT ACCOUNTANTS TO DISCUSS
DEDUCTIONS FOR CANTEEN, SAFETY VIOLATIONS, SEMINARS.
- ABDM, MARISSA TO COME UP WITH THE COMPANY POLICIES. COMPANY POLICIES IS
DIFFERENT FROM COMPANY HANDBOOK.
- LPA, PROJECT ACCOUNTANT WILL BE BOARDING 1 APRIL, SUPPOSEDLY FOR
MUEBLES, BUT INSTEAD TO BE DEPLOYED NOW AT SUMMO.
- LPA, DISCUSSED HIS MEMO ISSUED LAST THURSDAY ON DEDUCTIONS FROM SALARIES
OF WORKERS FOR PAYMENTS TO CANTEEN, MONETARY PENALTIES FOR SAFETY
VIOLATIONS.
WITH NO OTHER CONCERNS TO DISCUSS, THE MEETING HAS ENDED AT 1021AM.

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