Global Minimum Contractor HSE Requirements

Global Minimum Contrac- DMS 0045-7770
Date 1 Sept. 2015

tor/Subcontractor HSE Page 1 of 30
Writer: FILAD, QSE
Requirements Development
Contents
1 Purpose ................................................................................................................................................2
2 Scope ...................................................................................................................................................2
3 Definitions .............................................................................................................................................2
4 Introduction: ..........................................................................................................................................4
5 Local/State/National Regulatory Compliance ......................................................................................4
6 Contractor/Subcontractor Safety Personnel .........................................................................................5
7 Program Policies, Practices and Procedures .......................................................................................6
8 Responsibilities.....................................................................................................................................7
9 Discipline Policy....................................................................................................................................8
10 Drug Free Workplace Program ..........................................................................................................10
11 Training Requirements .......................................................................................................................10
12 Meeting Requirements .......................................................................................................................13
13 Documentation ...................................................................................................................................13
14 Incident, Injury and Emergency Procedures ......................................................................................14
15 Personal Protective Equipment ..........................................................................................................15
16 Housekeeping.....................................................................................................................................16
17 Environmental protection ....................................................................................................................16
18 Additional Program Requirements .....................................................................................................18
19 History of this Document ....................................................................................................................21
Appendix 1 Specific HSE requirements for working on Vestas site .........................................................22
Appendix 2 Specific HSE requirements for using crane on Vestas site ...................................................26
Appendix 3 Specific HSE requirements for transporting Vestas main components .................................27
Appendix 4 Specific HSE requirements for External warehouses and sender of dangerous goods........29
Appendix 5 Specific HSE requirements for BoP .......................................................................................30
Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

Vestas Proprietary Notice
VESTAS PROPRIETARY NOTICE: This document contains valuable confidential information of Vestas Wind Systems A/S. It is protected by copyright law as an unpublished work. Vestas reserves all patent, copyright, trade secret, and
other proprietary rights to it. The information in this document may not be used, reproduced, or disclosed except if and to the extent rights are expressly granted by Vestas in writing and subject to applicable conditions. Vestas
disclaims all warranties except as expressly granted by written agreement and is not responsible for unauthorized uses, for which it may pursue legal remedies against responsible parties.
Date 1 Sept. 2015
Writer: FILAD, QSE
1 Purpose
To describe the minimum HSE requirements that contractors/subcontractors must meet when
working on behalf of Vestas.
This document is part of Vestas’ on-going effort to manage and coordinate jobsite safety with
its contractors/subcontractors. It is structured using one main document that applies to all
contractors in scope. In addition relevant appendixes apply depending on type of work per-
formed.
This document shall be read carefully and the details within must be clearly communicated to
all contractors/subcontractors in a formal induction with attendance recorded. This document
provides the high level demands and shall be read in conjunction with the Vestas Corporate
OH&S manual, site/task specific environmental, health and safety plan or work instructions
and risk assessments where these are available.
This document shall be attached to the contract.
2 Scope
The provisions in this document apply to all contractors/subcontractors performing work on
behalf of Vestas relating to core business of construction and service of wind turbines including
related activities as BoP, transport and warehouse activities. Since the scope is broad, for a
specific contractor the applicable requirements of the main document along with the applicable
requirements in the relevant appendix forms the specific set of requirement to comply with.
It should be noted that this document does not cover all possible activities and it, therefore,
remains the contractor’s/subcontractor’s responsibility to ensure their work is carried out in a
safe manner which complies with all laws, regulations, rules and standards current at the time.
For avoidance of doubt, in no way are these requirements meant to alter, replace or supersede
local, state or national safety and legal requirements. Each country and/or region may have
specific requirements that must be met and shall have these additional requirements as an
addendum to this document.
Any exceptions from this document are only valid if confirmed in writing from the person
heading the HSE function of the Business Unit in Vestas where activities are to be performed.
Exception must be confirmed prior to the activity being performed.
This document shall remain in effect until or unless revised or modified in writing by Vestas
and changes accepted by contractor.
3 Definitions
Accident – Unplanned, undesired event resulting in an injury.
BoP – Balance of Plant, covers electrical and civil work on site (but not the installation).
Contractor – Company which, through a legal contract, engages its employees to complete
activities/work for Vestas.
COSHH – Control of Substances Hazardous to Health.

Date 1 Sept. 2015
Writer: FILAD, QSE
Dangerous Goods – Any material or substance as defined by the applicable local Dangerous
Goods Act or regulations (e.g., European Agreement concerning the International Carriage of
Dangerous Goods by Road (ADR) or Hazardous Materials Transport Act (HTMA) in the US).
Hazard – Anything with the potential to cause harm, e.g., working at height.
Hazardous Observation – The observation of a potential unwanted event that may cause in-
jury and/or property damage.
Hot Work – Any work involving welding, brazing, heat treating, metal grinding, power actuat-
ed tools, hot riveting and all other similar applications producing a spark, flame, or heat, or
similar operations that are capable of initiating fires or explosions.
HSE – Health, Safety & Environment.
HSE Professional – person with competency relevant to provide appropriate support in HSE.
Incident – Unplanned, undesired event resulting in property or environmental damage.
Lifting equipment – Comprises lifting appliance (machinery which provides the effort) and
lifting gear (components or items between the lifting appliance and the load).
Material Blacklist – List of restricted and banned materials developed by Vestas Group Sus-
tainability. It is available at: http://www.vestas.com/en/about/sustainability#!chemical-
management .
SDS –Safety Data Sheet (same as MSDS for Material Safety Data Sheet), legally required doc-
ument to describe hazardous substances.
Near Miss – Unplanned, undesired event with the potential to cause injury and/or property
damage.
Permit to Work – Documented procedure which authorizes certain people to carry out specif-
ic work within a specified timeframe. It sets out the precautions required to complete the
work safely.
Restricted Space/Confined Space – Any space that has the following characteristics:
 Limited or restricted means for entry or exit and unfavorable natural ventilation and;
 Contains or has the potential to contain a hazardous atmosphere (toxic or flammable)
or a lack of oxygen and;
 Is not designed for continuous human occupancy.
Risk – Likelihood that a hazard will cause a specified harm to someone or something, e.g., if
there are no guard rails on a scaffold it is likely that a construction worker will fall and suffer
an injury.
Risk Assessment – Process of analyzing the level of risk, considering whether hazards are
adequately controlled, taking into account any measures already in place and ensuring that
the precautions that are in place are sufficient to prevent them. Risk assessments must al-
ways be documented and records retained.
Safety Document – Includes permit to work documents and other documents that limit ac-
cess or work.
Site Manager – Person appointed by Vestas to liaise with the contractor/subcontractor on
matters of HSE.

Date 1 Sept. 2015
Writer: FILAD, QSE
Subcontractor – Company hired by a contractor, having legal contract with Vestas, which
engages its employees to complete activities/work for Vestas.
Work Instruction (WI) – Work Instructions are documents that describe, in detail, the
method through which individual tasks and/or activities are to be carried out, by whom and
when it has to be completed. Work Instructions can also be referred to as Method State-
ments.
4 Introduction:
4.1 HSE Goals and Expectations
Vestas expects and requires that contractors/subcontractors develop and implement
HSE programs and management systems which accomplish the following:
4.1.1 Encourage, promote and establish goals and expectations that the contractors/
subcontractors, suppliers, and all their respective employees, agents and representatives will enter
into this project with a desire to create and maintain an Injury Free Workplace, a working
environment that recognizes the well-being of the people working at the location/ project and the
need to protect the environment from activities at the location/project.
4.1.2 Establish and maintain management commitment, resources, training, supervision
and personnel that not only provide quality work, but also place the safety and well-being of the
people working at the location/project and the protection of the environment from activities at the
location/project on an uncompromising standard.
4.1.3 The contractor/subcontractor shall comply with the suggestions and requirements
set forth in these Global Minimum Contractor/Subcontractor HSE Requirements. The contractor/
subcontractor is further obligated and responsible to ensure its employees and representatives that
enter the location/ project embrace the above goals and expectations and comply with the
requirements set forth in this document.
4.1.4 Contractor/Subcontractor non-compliance with the requirements set forth in this
document may result in cancellation, termination, or suspension of the contract, in whole or in part,
and allow Vestas to complete the work at the contractor’s/ subcontractor’s cost.
4.1.5 The contractor/subcontractor shall include the provisions of this document in every
contract with its subcontractors and its subcontractors shall extend this requirement to their
subcontractors.
4.1.6 At minimum, the contractor/subcontractor HSE programs shall meet or exceed the
requirement outlined in this document. Where conflicts occur, the most stringent provision shall
apply.
5 Local/State/National Regulatory Compliance

5.1.1 This document is not intended to encompass all regulatory and other requirements
within a specific region or country. Each contractor is responsible for knowing the regulations and
requirements within their specific country of operation in addition to the country specific
requirements within Vestas. The contractor/subcontractor, and its employees and representatives,
shall comply with all applicable local, state and national environmental, health & safety regulations.

Date 1 Sept. 2015
Writer: FILAD, QSE
5.1.2 Specific region and country requirements are in addition to these minimum
requirements. The need of regional/country requirements are to be identified by local HSE and
attached to these global requirements.
5.1.3 When the above standards are exceeded by Vestas Wind Systems A/S in this
document, and/or in other Vestas HSE practices and procedures, the contractor/subcontractor, and
its employees and representatives, shall comply with those higher standards.
5.1.4 The contracting company has the full responsibility that all their sub-contractors
used for the scope of work are in compliance with these HSE requirements. For organizational
requirements like reporting, assigning HSE responsibilities, meetings etc it is the contracting
company’s obligation to ensure implementation and monitoring and to incorporate the full scope of
own activities and subcontracted activities in communication and reporting to Vestas.
5.1.5 In the case of any major breach of legal or these requirements or fatal accident at a
Vestas location/project the contract with the contractor/subcontractor may be terminated.
6 Contractor/Subcontractor Safety Personnel

6.1 Safety Representative
6.1.1 Contractors/Subcontractors with less than ten employees performing work at the
location/project shall designate a HSE Representative for the location/project.
6.1.1.1 The assigned contractor/subcontractor HSE Representative may be a supervisor,
foreman or working member of the crew. This HSE Representative is directly re-
sponsible for implementing and maintaining the specific contractor/subcontractor
HSE programs which are designed to meet the goals and expectations of, and the
suggestions and requirements set forth in these Minimum Contrac-
tor/Subcontractor HSE Requirements.
6.1.1.2 At minimum, the HSE Representative is authorized to stop work when an imminent
danger situation exists. Additionally, this person may be authorized to implement
changes regarding the contractor/subcontractor HSE Programs and their admin-
istration, quality of life issues, unsafe acts and conditions, employee non-
compliance, disciplinary and last chance programs.
6.1.2 For contractors/subcontractors with ten or more employees on the location/project ,
a designated HSE Professional is required to be on location/project full time. In addition to the
requirements in section 6.1.1.1 and 6.1.1.2:
6.1.1.1 The HSE Professional’s responsibility includes assisting the contrac-
tor’s/subcontractor’s Superintendent/General Foreman and HSE Representative in
implementing and maintaining the location/project specific contractor/ subcontrac-
tor HSE process, designed to meet the goals, expectations, and requirements out-
lined in this document.
6.1.1.2 Prior to the contractor’s/subcontractor’s start-up of work, Vestas will be provided the
HSE Professional’s point of contact information.

Date 1 Sept. 2015
Writer: FILAD, QSE
6.2 Requirements
6.2.1 The contractor/subcontractor HSE Representative shall provide quality
environmental, health and safety training programs for contractor/subcontractor employees and
representatives, and implement protective measures to prevent environmental incidents, property
damage, and injury or loss to its employees and representatives performing work at the
location/project as well as to other impacted persons in the contractor’s/subcontractor’s area of
responsibility.
6.2.2 If the work scope requires the staffing of a full-time contractor/subcontractor HSE
Professional, the qualifications of the selected individual shall be submitted in writing to Vestas.
6.2.3 If, during the course of work on the location/project, the contractor’s/subcontractor’s
HSE Representative is not carrying out his/her obligations to ensure compliance with the
contractor’s/subcontractor’s HSE programs and/or the requirements set forth in this document,
Vestas will report the matter to the contractor/subcontractor. The contractor/ subcontractor shall
then take immediate corrective action to ensure its HSE Representative carries out his/her duties
and responsibilities as required by this document.
6.2.4 Should the unsatisfactory performance continue, Vestas will direct the contractor/
subcontractor to take corrective and preventive actions.
7 Program Policies, Practices and Procedures

7.1 Program Development
7.1.1 The contractor/subcontractor shall develop and enforce HSE requirements, policies,
practices and procedures for the contractor’s/subcontractor’s employees and representatives to
encourage, promote, and establish an Injury Free Workplace. Such programs shall include the
enhancement of worker quality of life issues and the protections and preservation of the
environment from the activities on the location/project.
7.1.2 To attain this high level of performance, the contractor/subcontractor shall train and
review with its employees and representatives, the requirements of this document and the
contractor’s/subcontractor’s HSE practices and procedures. The contractor/subcontractor HSE
process will include those programs necessary to perform injury free work and comply with federal,
state and local regulations. As a minimum requirement, the contractor/subcontractor shall provide
procedures and training and ensure compliance with the HSE practices and procedures.
7.1.3 The contractor/subcontractor shall review and integrate the required task specific
programs, as outlined in the contractor/subcontractor checklist, into their location/project HSE
process. All applicable programs shall comply with federal, state and local rules and regulations as
well as Vestas HSE practices and procedures.
7.1.4 The contractor/subcontractor shall provide employees with training in hazard
recognition and identification and the authorization necessary for them to take immediate corrective
action of noted unsafe practices and/or conditions.
7.1.5 The contractor/subcontractor shall provide environmental, health and safety
information and training in language(s) understandable to all contract employees.
7.1.6 The management system of the contractor/subcontractor shall include and cover the
use of subcontractors if that is relevant.

Date 1 Sept. 2015
Writer: FILAD, QSE
7.1.7 Vestas has a right to audit the contractor/subcontractor activities with potential HSE
impact at any time, announced or unannounced. The result will be shared with the contractor/
subcontractor and used as a baseline for improvements. The contractor/subcontractor is obliged to
cooperate and support audits
8 Responsibilities
8.1 Responsible manager (Manager/supervisor for location/project)
The responsible manager for the specific activity or workplace where a contractor/ subcontrac-
tor is hired has the following responsibilities:
8.1.1 Ensure contractors/subcontractors follow Vestas rules and procedures.

8.1.2 Supervise the work of the contractor/subcontractor to ensure Vestas rules and
procedures are adhered to.
8.1.3 Ensure a location/projcet induction is provided to all contractors/subcontractors and
that the process is documented.
8.1.4 Ensure all contractors/subcontractors have been pre-qualified and approved by
Sourcing and HSE.
8.1.5 Demonstrate leadership in environmental, health and safety by following up on safety
meeting issues and adapting the HSE program where necessary, based upon performance
indicators and project performance.
8.2 Contractor/Subcontractor
Contractors/subcontractors are obligated to ensure:
8.2.1 Compliance with these HSE requirements and to ensure they are incorporated in
sub-contractors agreements and compliance monitored (given use of subcontractors is approved by
Vestas).
8.2.2 All relevant legislation regarding occupational health, safety and environment is
observed.
8.2.3 HSE conditions as a workplace are assessed and that all necessary steps associated
with the tasks are taken prior to starting up any work
8.2.4 Their employees and subcontractors are informed of the HSE risks that can be faced
when performing the work.
8.2.5 Their employees undergo induction program before they start work.
8.2.6 Their employees have received and are current with the training required for the
scope of work as identified in section 12 – Training Requirements.
8.2.7 Employees are fit to carry out the work and who have medical/health check
according to local legislation or other requirements.
8.2.8 Employees receive the necessary training and instruction to be able to perform the
work in a safe manner.
8.2.9 To report deviations from Vestas requirements as well as HSE legislation applicable
to Vestas.
8.2.10 They are registered and the information is up to date in Vestas’ Mercaat contractor
evaluation system.

Date 1 Sept. 2015
Writer: FILAD, QSE
8.2.11 Compliance with Minimum Wages commitments in act, legislation or other binding
national agreement (where applicable).
8.2.12 All their employees are covered under their insurance and worker’s compensation
policies.
8.2.13 Responsibility for maintaining attendance records and payment of salaries/wages to
its workers and compliance with various labor/social laws, whichever are applicable.
8.2.14 Submittal of a blasting license at the time of approval process (if relevant). Shall
also ensure introduction of blasting firm to Vestas person-in-charge before the start of
excavation/blasting activity.
8.2.15 Submittal of oil disposal authority letter to Vestas (where applicable).
8.2.16 They follow all direction provided by Vestas.
8.2.17 Observation of highway code and traffic signs.
8.2.18 Safety sign boards are displayed, as necessary, at the workplace.
8.2.19 All employees follow safe driving practices. This includes all drivers have valid
driver’s licenses, seat belts are available and used, no use of radios hand units/mobile phones while
operating a vehicle or piece of mobile equipment, no driving under the influence of drugs/alcohol,
passengers are only allowed to sit the operating cabs of vehicles and must have a seat belt
9 Discipline Policy
9.1 Compliance
9.1.1 The contractor/subcontractor and its employees and representatives are required to
comply with all aspects of this document.
9.1.2 Failure of the contractor/subcontractor or its employees or representatives to adhere
to, and comply with, the requirements of this document, will subject such persons to the Vestas
discipline policy.
9.1.3 The Vestas discipline policy utilizes a three step process for infractions. The warning
system structure shall be considered administered upon acknowledgement and signing of this
contract. This warning system structure shall be communicated by the contractor/ subcontractor to
all its employees and representatives prior to commencing work on the project/location. The
warning system will again be verbally communicated, and acknowledgement documented, during
the contractor/subcontractor employee and representative location/project orientation.
9.1.1.1 Step 1 - First Yellow Card: Violations against low-risk protective measures results
in issuing a yellow card. Actions initiated:
 Send a letter to the general management of the subcontractor to give the
employee a written warning and send him to a basic safety training.
Examples of violations that would warrant a yellow card are:
 Not using e.g. goggles, helmets, gloves, earplugs, safety shoes.
 Driving a forklift without safety belt.
 Using damaged tools.
 Neglect of reporting near misses.

Date 1 Sept. 2015
Writer: FILAD, QSE
 Unintended neglect of taking consideration for employees’ safety into ac-

count when planning work.
 Unintended encourage/force employees to work unsafely.
9.1.1.2 Step 2 - Second Yellow Card: Second violation against low-risk protective
measures. Actions initiated
employee a written warning and send him to a basic safety training again.
 Ban the employee from working for Vestas for 6 month.
Examples of infractions that might warrant second yellow card
 Not using e.g. goggles, helmets, gloves, earplugs, safety shoes through
oversight after having been recently reminded to do so.
 Unintended violation of a safety rule that might cause a serious injury.
 Neglect of reporting accidents.
 Repeatedly neglecting to take consideration for employees’ safety into ac-
count when planning work.
 Repeatedly unintended encourage/force employees to work unsafely.
9.1.1.3 Step 3 - Red Card: Third Violation against low-risk protective measures or first vio-
lation of medium or high risk protective measure. Actions initiated
employee a written warning and send him to a basic safety training again.
 Ban the employee from working for Vestas for minimum 6 month.
 The suspension or ban is reviewed in 6-months from the date of incident and
only on request from the worker’s employer
Examples of possible reasons for a discharge could be;
 continued violation of safety rules
 Infraction of sufficient seriousness (e.g. climbing a turbine without safety
harness, working under suspended load, not following electrical safety
standards or in some other way putting own or other lives at risk).
 Working against written instructions with endangering somebodies health
9.1.4 Upon determination for immediate removal, it is the contractor’s/subcontractor’s
responsibility to expeditiously remove the employee from the project/location with minimal impact
on the order and production of the work scope.
9.1.5 Disciplinary action resulting in removal of a company or an individual contractor at
one Vestas location/project will be maintained across Vestas globally.
9.1.6 Consequences for contractor of any disciplinary measurement is to take full
responsibility for
 time delays, resulting of interrupted operations
 Costs, resulting of misbehavior

Date 1 Sept. 2015
Writer: FILAD, QSE
 Costs, resulting of time delays

 Costs, resulting of compensation of damages
 Reorganization of locations/projects
 Consequences of penal law
10 Drug Free Workplace Program

The contractor/subcontractor is responsible to ensure it has a Drug Free Workplace Program in
place prior to performing work with Vestas. Vestas have such programs for most regions and
relevant program is to be presented /requested in the tender process to allow the contractor/
subcontractors to confirm its program as a minimum complies with Vestas’ program.
11 Training Requirements
11.1 Specific Induction / Orientation
11.1.1 Contractor/Subcontractor employees and representatives entering the
location/project for the first time must attend the jobsite specific safety and environmental
orientation before that employee or representative performs any work. Every new employee will
complete a Vestas Project Safety Orientation Checklist or a similar checklist meeting the intent of
this requirement.
11.2 Training
11.2.1 In addition to the specific induction/orientation, Vestas contractors/subcontractors
shall meet the following training requirements below based upon their scope of work:
11.2.1.1 Basic Safety Training for contractors/subcontractors (1 day Vestas specific) –
Course provided by trainers authorized by Vestas according to Vestas specifica-
tions. Contractors/subcontractors must submit training certificates (completed
within less than 2 years) for working at height, first aid / CPR and firefighting be-
fore their employees can be enrolled in this course.
11.2.1.2 First Aid/CPR – according to Vestas specification for first aid training.
11.2.1.3 Fire Fighting – course must include a practical exercise utilizing a CO2 and powder
ABC fire extinguisher.
11.2.1.4 Manual Handling – Recognized course in correct lifting and carrying techniques.
11.2.2 For all persons working inside or outside the turbine where their work will require
them to work at heights 2 meters (6 feet) or more off the ground, working at height training is
also required prior to starting work. This course must include practical exercises for working at
height, evacuation from the hub and use of a constant rate descent device and at least one rescue
exercise. Vestas reserves the right to verify that the contractor’s/ subcontractor’s employees have
the required competence for using the Vestas rescue equipment.
11.2.3 The matrix below specifies the minimum training requirements based upon the
contractor/subcontractor scope of work as described in the “Examples of activity” section.

Date 1 Sept. 2015
Writer: FILAD, QSE
Type of training
international requirements.
LOCAL REQUIREMENTS
Fire fighting (extinguisher)
SIT (1 DAY) or equivalent
Working at height, rescue
Technical training LEVEL
Technical training LEVEL

Electrical Safety program
Training for specific risks
Electrical hazard training

inherent to each position
Specific training for this

GWO Certified Training
as defined by region or
Site specific induction

task following local or
OFS Spill Response
requirements; LOTO
D; Basic Installation
country regulations*
according Vestas
D; Basic Service
Manual handling
and evacuation
GLOBAL MINIMUM TRAINING REQUIREMENTS
Training****
FOR SUBCONTRACTORS
First aid
training
course
Examples of activity
Wind Industry;
Inside the WTG Installation of WTG´s Y Y Y Y Y Y Y Y Y Y ****Y Y
Mantenance of WTG´s Y Y Y Y Y Y Y Y Y Y ****Y Y
In & out of WTG Repair of blades Y Y Y Y Y Y Y ****Y Y
High-rise work** Y Y Y Y Y Y Y ****Y Y Y
Out of the WTG Y Y
Y
Y Y
Y
Cranes Y Y Y ***Y Y ****Y Y
Y Y
Other Sectoral Activities Civil works Y Y Y Y Y
Y Y
Y
Performed inside the Wind Electrical works Y Y Y Y Y
Y
Y Y
Y Y
Farm (Out of the WTG) Erecting of Transmission lines Y Y
Y Y Y Y
Y
Y Y
Y
MET MAST installation and maintenance Y Y Y Y Y Y
Y Y
Y Y
Y
Y Y
Y
Y Y
Y
Y Y
Y
Y Y
Y
Out of Wind Farm Warehouses Y Y
Y
Y
Y
Y
Y
Y
Y
Offices Y Y
Y
Y
Y
Y
Y
Y
Y Y
Y
Y Y
Y
Y
Y Y
Y
Y Y
Y
* OSHA annual training requirements satisfy in AME; White Card training requirements satisfy in ANZ Y
Y
Y
Y
Y
Y
Y
Y
Y
Y Y
** High-rise work is defined as any work inside or outside the WTG above 2 meters (6 feet) in height. Y
Y
Y
Y
Y
Y
*** Fall protection training is required for crane boom erection crew personnel.
**** Offshore spill response training required for OFS operations.
Yellow denoted columns indicate the GWO training content. If a contractor has certification of GWO training, these columns are satisfied. If no certificate of GWO training, these columns will
need to be satisfied.
This excel spreadsheet contains the minimum global training requirements and is merely a reference. An appropriate, on-site risk assessment, must be completed
identifying the specific work activity(s) to be undertaken and personnel must meet the minimum training requirements based upon that risk assessment. In addition to this
training, each region, country, state and/or province must define local and national requirements in the last column.
11.2.4 Any training after March 1, 2013 must be delivered by providers approved by the
Global Wind Organization (GWO) / Renewables UK / Vestas AME Sourcing & HSE or as per the
agreed GWO roll out by Vestas in the country of operation. Please work with regional HSE to
identify requirements.
11.2.5 Contractor/Subcontractor is expected to provide proof of training and competency
consistent with the scope of work prior to being awarded the contract. In addition, training
documentation for each individual shall be provided to Vestas in advance (minimum of two weeks)
prior to begin work on location/project. For external warehouses, training records shall be made
available to Vestas on request.
11.2.6 Where required by the customer, a safety logbook for each contractor/subcontractor
employee, detailing their training history, shall be available for review.
11.3 Hazard Communication (HazCom) / Global Harmonization (GHS)

11.3.1 Contractor/Subcontractor employees and representatives must be properly trained
in, and informed of, the identification and characteristics of potential health risk and hazards, and
the safe use and handling of all hazardous chemicals, materials, and substances they will handle and
work with, or will possibly come in contact with on the jobsite.
11.3.1.1 The contractor/subcontractor shall conduct follow-up training and provide updated
information with the introduction of any new hazardous chemical, material, or
substance to the jobsite, or as otherwise indicated.
11.3.1.2 Vestas will be provided with copies of the contractor/subcontractor training docu-
mentation.

Date 1 Sept. 2015
Writer: FILAD, QSE
11.4 Personal Protective Equipment (PPE)

11.4.1 The worker will be trained on all required PPE including fall protection devices and
shall include the proper: care, wear and use of personal protective equipment, specifically the
harness, lanyard and other equipment used for fall restraint and arrest applications.
11.4.1.1 The worker shall be made aware of his/her obligation to wear and use a full body
harness and associated equipment when the work task dictates.
11.4.1.2 A worker observed not using permanent attachment when climbing at all times
will be subject to immediate removal from the project/location.
11.4.1.3 The worker will acknowledge his/her understanding of this policy, and responsibil-
ity to work accordingly, by signing a statement to that effect.
11.5 Foreman Training/Meetings

11.5.1 Depending on the subject requirements, schedule and scope of work, contractor/
subcontractor Foremen/Supervisors may be required to attend a weekly Foremen/Supervisor
Training and/or Meeting administered by Vestas.
11.5.1.1 Training sessions and meetings will be limited to a maximum of one (1) hour per
week.
11.5.1.2 Training and meetings will primarily focus on required Environmental, Health &
Safety training, Injury Free Workplace issues, and planning for the upcoming
phases of the project.
11.6 HSE communications language

11.6.1 The contractor/subcontractor shall provide HSE information and training to its
employees in a language that they understand. Consequently, the contractor/subcontractor will
make arrangements on the location/project to ensure that its employees, whose primary language is
not the local language, have good and effective at-work communications with supervisors, and are
not exposed to accidents and injuries as a result of a “language barrier”. Because the
contractor/subcontractor has complete control over the hiring and assignment of its employees, the
above responsibilities are solely the responsibility of the contractor/ subcontractor.
11.6.2 Minimum language skills for contractor/subcontractor staff that are to use Vestas
documentation/work instructions referencing the European Language Scale are:
11.6.1.1 All supervisors/specialists need B2 skills in English (reading and communication).
Reading is needed for understanding technical documentation. Communication is
needed to be able to control and coordinate all location/project activities.
11.6.1.2 All crew members need A2 skills in English (reading and communication). Reading
is needed to ensure they can read signs, emergency plan, etc. Communication is
needed for easy emergency communication and for the site manager to be able to
ask some questions to confirm that the message in a tool box talk or instruction
has been perceived properly.
11.6.1.3 The ratio between staff with English skills on A2 level compared to B2 level needs
to be minimum 20% (1 of 5 on A2-level) for installation and service crew.
11.6.3 Vestas provides main documentation in English. If agreed so in local contracts, the
English skills required can be replaced by the language Vestas has assigned as official
project/location language locally. Vestas are then responsible to provide all relevant documentation
in the agreed local language. No translations of Vestas documents are to be performed outside of
Vestas control.

Date 1 Sept. 2015
Writer: FILAD, QSE
11.6.4 Communication methods from contractor/subcontractor will include:

11.6.1.1 Providing required orientations and training to employees in a language that can
be understood by everyone;
11.6.1.2 Providing HSE and work oversight by supervisors and/or lead persons who are bi-
lingual in local language and the primary language of the employees they are re-
sponsible for supervising.
11.7 Subcontractor Assistance

11.7.1 Upon written request from the contractor/subcontractor, Vestas may assist the
contractor/subcontractor in training of contractor’s/subcontractor’s employees and representatives in
specific areas of environmental, health & safety to enhance the Injury Free Workplace process.
11.7.2 Such training will be limited to those areas deemed by Vestas to be consistent with
its responsibility and mutually beneficial to the general workforce.
12 Meeting Requirements
12.1 Contractor/Subcontractor regular monthly Safety Meeting
12.1.1 Contractors/Subcontractors will administer a separate monthly Safety Meeting, to
address Environmental, Health & Safety issues specific to their trade, scope, and phase of work.
12.1.2 The contractor/subcontractor will keep a copy of the safety meeting minutes and the
names of those in attendance Minutes/learnings are to be shared with Vestas as relevant or
minimum on request.
13 Documentation
Each contractor/subcontractor will be required to maintain the following documentation on the
location/project and provide Vestas with copies of such records as noted below.
13.1 Incident Reports (IR)

13.1.1 Contractors/Subcontractors shall record all injuries resulting from incidents on the
job, regardless of severity and level of subsequent treatment. Reporting is also mandatory for all
environmental exposure, property damage, and near misses with serious potential for either. All
near misses and hazardous observations are to be reported if specifically requested by Vestas for a
project/location.
13.1.2 IR shall be filed with Vestas for the scope mentioned above in 13.1.1 apart from
external warehouses shall file in internal system and shared with Vestas as relevant or on request.
13.1.3 Verbal notification of the incident to Vestas shall be made immediately after the
occurrence of the incident, followed by an initial written notification submitted to Vestas within 24
hours. Final written report, including root cause analysis and corrective and preventative actions, is
to be provided to Vestas within case specific agreed deadline.
13.2 OSHA- Form 300 Log (AME specific)

13.2.1 OSHA Form 300 recordable injury log shall be kept on file in the
contractor’s/subcontractor’s office.

Date 1 Sept. 2015
Writer: FILAD, QSE
13.3 Monthly Safety Meeting Minutes

13.3.1 Each contractor will timely provide Vestas with a copy of the
contractor’s/subcontractor’s monthly safety meeting minutes if relevant or requested by Vestas
13.4 Assured Grounding Notice

13.4.1 Vestas will be provided with a notice from the contractor/subcontractor indicating
completion of the quarterly assured grounding testing of electrical equipment. The notice will be
submitted within one week of completion of the testing.
13.5 Environmental, Health and Safety Plan and Performance

13.5.1 Vestas requires an environmental, health and safety plan to be developed for the
project/location by the contractor/subcontractor. The contractor/subcontractor must submit the
HSE plan to Vestas if requested by Vestas.
13.5.2 Performance as described in chapter “17.5 Environmental Statistics” and “18.6
Working hours”
13.6 Deviations from regular work instructions

13.6.1 To ensure safe performance when deviations for regular work instructions are
required, specific dynamic risk assessments are to be utilized (In Americas called Job Safety Analysis
(JSA)/ Pre-Task Risk Assessment/ JSEA (ASP)).
13.6.2 This process will be used to identify the steps of the job, inherent hazards and a
description of how the work will be performed safely and how the environment will be protected.
13.6.3 The contractor/subcontractor will utilize the dynamic risk assessments/ JSA to train
all affected workers prior to commencing work.
13.6.4 Dynamic risk assessments/JSAs will be submitted to Vestas for review and approval
prior to starting work.
14 Incident, Injury and Emergency Procedures

14.1 Incidents and Injury Reporting
14.1.1 Contractors/Subcontractors shall immediately report to Vestas all incidents and
injuries affecting their employees and representatives.
14.2 Medical Treatment

14.2.1 The contractor/subcontractor is responsible to ensure an injured worker, requiring
medical treatment, is provided with transportation to and from the medical facility.
14.3 Incident Investigation Review and Report-Out

14.3.1 Incidents will be investigated and reviewed by the contractor/subcontractor. Result
shall be shared with Vestas and full transparency ensured.
14.3.2 At minimum, the chronology of events, contributing factors, root cause, and
corrective action plan will be outlined and reported.
14.3.3 Contractor/subcontractor shall comply with all legal requirements throughout the
incident investigation process.
14.3.4 Contractor/subcontractor shall submit a full investigative report to Vestas, see “13.1
Incident Reports (IR)”.

Date 1 Sept. 2015
Writer: FILAD, QSE
14.4 Injury Management

14.4.1 The contractor/subcontractor shall assist Vestas in all areas of injury management,
with the greatest emphasis placed on incident prevention.
14.4.2 A proactive approach and total acceptance of the Injury Free Workplace philosophy
and process is the key focus.
15 Personal Protective Equipment

15.1.1 Vestas personal protection equipment (PPE) requirements apply to the contractor/
subcontractor and all its employees, lower tier contractors, vendors, suppliers, and visitors.
15.1.2 The contractor/subcontractor is solely responsible for providing all its employees and
representatives with the appropriate project/location required personal protective equipment. Vestas
will not provide PPE to the contractor’s/subcontractor’s employees, representatives or visitors.
15.2 Clothing
15.2.1 Long pants & sleeved shirts (short or long) must be worn on the job at all times.
Where exposed to sparks, flame or molten metal (grinding, welding, torches, etc.), clothing must be
flame and spark resistant.
15.2.2 Based on risk assessments, other types of clothing or protection shall be provided,
e.g., extreme weather conditions. Additional protection could include but is not limited to sunscreen
or insect repellent.
15.3 Footwear
15.3.1 Over the ankle, sturdy, work boots made of leather and/or other substantial
synthetic materials, will be worn at all times unless proved differently by Risk assessments. Should
steel toes and/or other special safety features be required, Vestas will notify the
contractor/subcontractor.
15.4 Eye Protection

15.4.1 Eye protection (safety glasses) will be worn at all times unless proved differently by
Risk assessments. Safety glasses must meet specific local, state and/or national minimum
requirements. Prescription lenses and frames must meet the same requirements. Job specific
hazards may require additional protection to include, but not limited to, use of goggles when
handling hazardous chemicals.
15.5 Hearing Protection

15.5.1 Hearing protection (ear plugs or ear muffs) will be worn by employees when working
in high noise areas and/or when operating high noise emitting tools or equipment. On Vestas
locations/projects, high noise is defined as that which measures over 80-decibels.
15.6 Head Protection

15.6.1 All employees are required to wear head protection at all times except in designated
“safe areas” or if proved differently by Risk assessments. Head protection must meet local, state or
national minimum head protection guidelines.

Date 1 Sept. 2015
Writer: FILAD, QSE
15.7 Fall Protection

15.7.1 Vestas’ Fall Protection Plan focuses on the elimination of the fall hazard as its first
priority. The use of personal protective equipment (PPE) fall protection systems will be authorized
only as a last resort. PPE will be utilized only after a thorough analysis of the fall hazard has been
made and it is determined no other method to eliminate the hazard is feasible and/or possible.
15.7.2 The contractor/subcontractor will provide 100% fall protection to its workers when
they are exposed to a potential fall of over 2 meters (6 feet). There are no exceptions to this
requirement.
15.7.3 The contractor/subcontractor fall protection plan will first take into consideration
preventive measures such as standard guarding, boom scissor lifts, scaffolding, and other methods
of protection before resorting to PPE systems.
15.7.4 When all other protection systems have been considered and found unfeasible, the
exposed workers must wear PPE.
15.7.1.1 Whether in a restraint or fall arrest mode, an approved full body harness will be
worn. Safety belts are not approved for use on Vestas projects/location.
15.7.1.2 Fall “restraint” is the preferred method of fall protection when a harness is worn;
the fall arrest method is the last resort in all fall protection plans.
15.7.1.3 An approved lanyard will be secured to a rigged restraint line and/or anchor point.
15.7.1.4 Lanyard hooks must be the double-lock type.
16 Housekeeping
16.1 Daily Requirement
16.1.1 Good housekeeping is essential to the success of Vestas’ Injury Free Workplace
policy.
16.1.2 A neat and clean location/project prevents incidents that result in injury. The
contractor/ subcontractor, in partnership with Vestas, is responsible for maintaining the work site in
a clean and safe condition.
16.1.3 The contractor/subcontractor will perform housekeeping on a continual basis and will
ensure its work areas are kept free from debris in accordance with the project/location
housekeeping requirements.
17 Environmental protection
17.1 Hazardous Chemicals and Materials
17.1.1 The contractor/subcontractor is responsible for the procurement, transport, storage,
handling, use, and disposal of all hazardous chemicals and/or materials required to perform its
scope of work.
17.1.2 When possible, the contractor/subcontractor shall substitute and utilize a less
hazardous chemical and/or material to minimize potential exposure to employees and the
environment.
17.1.3 Additionally, the contractor/subcontractor shall comply with the following guidelines
prior to bringing a hazardous chemical and/or material to a Vestas project/location:

Date 1 Sept. 2015
Writer: FILAD, QSE
• Notify Vestas.
• Provide Vestas with a corresponding and current Safety Data Sheet
(SDS).
• The contractor/subcontractor will keep an active file of all safety data
sheets (SDS) used by that contractor/subcontractor.
• Identify the contents of all containers and label accordingly.
17.2 Storage of Hazardous Liquids

17.2.1 All liquid hazardous waste, hazardous substance/chemical (including fuel storage
and generators with fuel tank) needs to be stored to prevent soil contamination in case of leaks.
They must be kept in a secondary container, e.g., a drip tray or bermed/bunded area, remote from
drains or watercourses and ventilated as required.
17.2.2 The berm/bund must be able to contain 110% of the volume of the largest container
stored within it. For drum storage a drip tray or bermed/bunded pallet with a capacity of 25% of the
maximum volume of material stored is sufficient.
17.2.3 All hoses, valves, trigger guns, funnels, etc., should be kept within bermed/bunded
areas.
17.2.4 Where possible keep storage undercover. This will reduce the amount of rainwater
that collects in the berm/bund that may need to be disposed of as Hazardous/Special Waste.
17.3 Waste handling

17.3.1 All waste produced at project/location by Vestas or Vestas’ contractor/subcontractor
activities will, as the preferred option, be handled and disposed of by Vestas. Vestas will provide
containers and needed equipment to do so and handle all waste disposals.
17.3.2 If waste handling is agreed differently in local agreements, the
contractor/subcontractor taking over responsibility to ensure waste is treated according to
agreement and local law and to report waste statistics to Vestas.
17.3.3 Disposal of all materials used shall be addressed according to the project/location
waste management procedures or plans. All personnel are obliged to dispose of waste according to
the provided instructions waste handling.
17.3.4 If additional costs are caused by staff neglecting to do so, the additional costs will be
forwarded to the relevant contractor/subcontractor active on location/project at the occasion.
17.4 Spills, Leaks and Emissions

17.4.1 All subcontractors need to ensure that relevant spill containment and cleanup
procedure is developed and implemented. Relevant spill kits needs to be present nearby chemicals
storage and usage and affected employees trained.
17.4.2 Spills or leaks with any potential to harm local environment must be reported
immediately to Vestas. If a significant spill occurs, the authorities must be notified in agreement with
Vestas.
17.4.3 Any spill of hazardous substances must be contained and removed immediately. Any
required clean-up must be started promptly as required by the relevant manufacturer instructions
(SDS) and the emergency response plan.
17.4.4 To the extent possible, equipment leaks are not allowed. Equipment found to be in
need of repair to prevent spills shall be taken out of service and repaired as soon as possible to
prevent delays in the work. No material shall be discharged to any sanitary or industrial sewer or
storm sewer drain unless directed by the project specifications.

Date 1 Sept. 2015
Writer: FILAD, QSE
17.5 Environmental Statistics

17.5.1 Based on local/project requirements environmental statistics might be required for
Vestas to capture including our subcontractor activities. If requested by Vestas, subcontractor shall
provide environmental statistics including own and lower tier data. The request to capture data is to
be communicated by Vestas prior to start of work and guidance is to be provided on formatting and
timelines. Minimum monthly reporting is to be expected. Reporting can be requested for:
17.5.1.1 Usage of gasoline and diesel related to transporting cranes and turbine parts to
site as well as generators usage (fuel amounts, type and usage purpose)
17.5.1.2 Waste generation and treatment (disposed amounts, waste types, treatment
method, etc.)
17.5.1.3 Chemical usage (types, amounts and purpose)
18 Additional Program Requirements

18.1 First Aid
18.1.1 The contractor/subcontractor is responsible for ensuring first aid and evacuation
according to emergency plan for its employees.
18.1.2 Unless otherwise agreed with Vestas, the contractor/subcontractor will provide and
maintain first aid kits or stations that are readily available to its employees. The
contractor/subcontractor will designate an individual on the project/location to be responsible for
maintenance of first aid kits and stations to ensure replenishment of supplies as required.
18.1.3 Contractor/subcontractor, at its own risk, may use Vestas’ first aid facilities and
personnel. Such service is provided on a good will basis and contractor/subcontractor will hold
harmless, Vestas, prior to obtaining first aid services from Vestas.
18.1.4 Vestas will not assume the responsibility for the transportation of contractor/
subcontractor employees for medical or other purposes unless specifically included in terms of the
contract and with the required indemnification agreement.
18.2 Emergency
18.2.1 The contractor/subcontractor employee must know and follow the location/project
emergency plan. The contractor/subcontractor will make arrangements so that at least one person
in each work area of the project/location has access to a mobile phone for calling for assistance, if
required, for a serious injury or medical emergency. Any such emergency will be reported to Vestas
as quickly as possible.
18.2.2 Contractor personnel shall participate in emergency evacuation or sheltering drills if
they are on the location/project during the time and day of the drill.
18.3 Overhead Work

18.3.1 Controlled access zones will be established where overhead work is underway to
ensure workers are not exposed to falling equipment or material.
18.3.2 Substantial barricades will be installed and signs posted to prevent workers or others
from inadvertently entering these controlled access zones.
18.3.3 Only qualified individuals shall be utilized for signaling and rigging operations.

Date 1 Sept. 2015
Writer: FILAD, QSE
18.4 Electrical Safety

18.4.1 Electrical works shall be carried out according to local legislative requirements and
for working in turbines, also following Vestas procedures.
18.4.2 Contractor/subcontractors employees are not authorized to initiate any electrical
work until the relevant work permit has been issued by authorized personnel responsible at
location/project.
18.5 Fire Prevention and Protection

18.5.1 The contractor/subcontractor shall provide adequate fire prevention and protection
procedures and equipment to protect workers and property. Fire prevention methods, such as good
housekeeping, will be the first line of defense against fire.
18.5.1.1 The contractor/subcontractor will notify the Vestas Manager of any fire in its area
of operation immediately, even if it has been contained and extinguished.
18.5.1.2 Fire extinguishers must be of the appropriate size and fire retardant to provide ef-
fective protection for the combustible or flammable fire hazard present.
18.5.1.3 In addition to fire protection equipment, the contractor/subcontractor will provide
a designated fire-watch for all related hot work activities.
18.6 Working hours

18.6.1 As identified in the specific contract, the total hours worked on location/project may
be required to be reported to Vestas on a daily/weekly/monthly basis.
18.6.2 Regulatory statutes per country shall be respected and complied to with respect to
working hours on Vestas locations/projects.

Date 1 Sept. 2015
Writer: FILAD, QSE
18.6.3
Subcontractor Acknowledgement and Agreement
Project Name Project #:
The Subcontractor has a subcontract with Vestas to perform

certain specific labor on this Project. Said Subcontractor is required to ensure all its employees,
subcontractors, suppliers, agents and representatives performing labor on this Project, comply with
the Subcontractor Environmental, Health & Safety Requirements in its entirety.
The Subcontractor has read and understands the conditions outlined herein. Further, the Subcon-
tractor agrees to be bound by, and comply with, all terms and provisions, and assumes the respon-
sibility for all associated costs to implement these requirements.
The Subcontractor agrees to inform its crew(s) actually performing the work of the contents of the
Subcontractor Environmental, Health & Safety Requirements and this agreement prior to reporting
to work on the project.
Accepted and Agreed to this Day of Year
Vestas
Contractor Subcontractor
By By
Name of Vestas Representative Name of Subcontractor Representative
Title Title

Date 1 Sept. 2015
Writer: FILAD, QSE
19 History of this Document
Rev. no.: Date: Description of changes

00 06-Sep-2013 First edition – Global Minimum Requirements
01 June 2014 Changes in structure to allow expansion to more sub-

contractor categories. New structure contains one ge-
neric main chapter applicable to all contractors in scope
and appendixes applicable for different categories of
contractors.
Changes in actual content are limited but in short:
 Chapter 10, adjusted to align with Vestas “Golden
rules” for disciplinary measures
 Chapter 6, clarified that contractors have full respon-

sibility to impose these HSE requirements to potential
subcontractors used.
 Appendixes for transport and crane are new, text in

appendix for site crew is only moved out of main doc-
ument. Warehouse and BoP to come in coming up-
dates
02 1 September Update to Appendix 3 to align with Transport Legal
2015 compliance.

Date 1 Sept. 2015
Writer: FILAD, QSE
Appendix 1 Specific HSE requirements for working on Vestas site

To be applied in addition to main document
A Electrical Safety
a. Temporary GFCI systems shall be utilized to eliminate electrical shock hazards.

b. Electrical cords and equipment shall be tested in accordance with the Assured Grounding
standards outlined in local, state and/or national regulations.
c. A test for continuous circuitry shall be performed on all cord sets, receptacles not part of the
permanent wiring of the facility or structure, and plug-connected equipment required to be
grounded.
d. Electrical equipment shall be visually inspected daily for external defects. Equipment found
to be in need of repair shall be removed from service until repaired and tested.
e. In case the contractor has to perform a non-routine electrical task, proper Job Safety
Analysis along with Vestas engineer must be done. Also the necessary work permit must be
obtained from the Site in charge.
f. As a basic rule, it is not allowed to dismount covers or open locked doors to high voltage
installations without an instruction, prepared & issued by a suitably qualified person.
g. The system of lockout/tagout should use safety locks with unique keys to prevent
inadvertent re-energizing of the station. The keys should be retained in a safe place
available only to the person in charge of the work activity. The precautions should be
backed up with documentation containing formal written details of isolations and earthing,
where appropriate, to avoid any misunderstanding. Permission to start work will only be
given on receipt of this safety document.
h. Operation of high voltage electrical equipment shall only be carried out by qualified or
instructed person. If the operation cannot be carried out remotely, appropriate personal
protective equipment shall be worn.
i. Before carrying out any work on an electrical installation an assessment of the risks shall be
made. The assessment shall specify how the work can be carried out safely.
j. Only skilled and qualified personnel shall be allowed to carry out electrical work.
k. Access to electrical installations shall be strictly controlled; where two or more identify the
circuit or equipment to be worked on or near and what needs to be done. Decided either to
work dead or live; working dead is always the standard option, live work should only be
done if totally justified.
l. Plan the work, where the work activity is complex the preparation shall be in a written form.
m. Signals or agreed time intervals must not be used when switching the power on or off.
B Working Dead
n. The equipment/circuit to be worked on must be disconnected from every source of electrical

supply and the isolation secured by means of a lockout device and tag.
o. The circuit MUST be considered live, until it has been proved dead. Personal Protective
Equipment approved for live working must be used until the circuit had been proved dead.

Date 1 Sept. 2015
Writer: FILAD, QSE
p. The” Check – Test –Check” method should always be used with approved and safe test
equipment (meter), which is checked before and after testing the circuit. In a three-phase
system or equipment with more than one supply, prove ALL supply conductors are dead.
q. Protective shields must not be removed until the shielded components have been verified
dead. If standard procedures cannot be performed a risk assessment has to be completed.
r. To further reduce the risk to personnel it is preferable that all conductors are earthed using
an appropriate earthing device or leads. This is essential in High Voltage equipment and
equipment with stored energy, i.e., capacitors. In Low Voltage equipment it may not be
practical to apply earths, or there is a risk of a short circuit from adjacent live parts.
s. When equipment has been made dead, it may still be necessary to protect against
accidental contact with nearby live parts. This should be done with physical barriers and/or
use of temporary insulating material.
C Working Live
t. Live working should not be considered the rule. Live working for practical purposes will
be limited to diagnostic testing. The Diagnostic testing may have been carried out live,
but do NOT assume the repair can be. Remember Lockout/Tagout.
u. Live working must only be done by skilled persons who have had training in the special
requirements for live working. This level of ability should be confirmed in writing.
v. The person doing the work must remove any metallic objects such as a wrist watch, rings,
bracelets, etc.
w. Any nearby metal which is electrically bonded to earth or conductors which are at a different
potential to that which is to be worked on, must have protective barriers or shielded with an
insulating material strong enough to avoid accidental damage.
x. Approved insulated tools, mats, electrical gloves and other protective clothing, as
appropriate, must be used.
y. Approved test instruments and test probes should be used.
z. At least two persons must be present when working live. The Second person should be
trained to recognize any danger, how to switch off the supply and give assistance in the
event of an emergency.
D Restoring Equipment to Service
aa. When servicing or maintenance has been completed and the machine or equipment is
ready to return to normal operating condition, the following steps shall be followed.
bb. Remove any earths, barriers or insulating material. Use appropriate PPE.
cc. The machine or equipment and the immediate area around the machine must be checked to
ensure that non-essential items have been removed and that the machine or equipment
components are intact and ready for operation.
dd. The work area must be checked to ensure that all persons are safely positioned or removed
from the area.
ee. It must be verified that the controls are in neutral.
ff. The lockout devices removed and the machine or equipment re-energized.

Date 1 Sept. 2015
Writer: FILAD, QSE
gg. The affected employees must be notified that servicing or maintenance activities have been
completed and that the machine or equipment is now operational.
E Precautions for High Voltage Work
hh. Within Vestas, High Voltage is defined as over than 1000v AC or 1500v DC (in the USA: HV
is any voltage over 600v).
ii. High Voltage can arc across an air gap, so it is not necessary to touch live parts to suffer
shock or burns.
jj. As a basic rule, it is not allowed to dismount covers or open locked doors to high voltage
installations without a written safety document, prepared & issued by a suitably qualified
person.
kk. An operator or service technician is not allowed access behind the covers / doors, until the
high voltage is isolated, locked and visibly earthed. The safety precautions taken for work
on high voltage installations must be carried out by personnel specifically qualified to carry
out those tasks. This person must be granted permission in writing before access to the HV
installation is allowed.
ll. Working on High Voltage installations shall be carried out in accordance with all applicable
local, state and national regulations and recognized safety rules for high voltage working.
Earthing of conductors between the point of work and point of disconnection is essential,
and additional earths may be necessary when not visible from / close to the point of work.
mm. The system of lockout/tagout should use safety locks with unique keys to prevent
inadvertent re-energizing. The keys should be retained in a safe place available only to the
person in charge of the work activity. The precautions should be backed up with
documentation containing formal written details of isolations and earthing, where
appropriate, to avoid any misunderstanding. Permission to start work will only be given on
receipt of this safety document.
nn. Operation of high voltage electrical equipment shall only be carried out by qualified or
instructed persons, if the operation cannot be carried out remotely, suitable personal
protective equipment shall be worn.
oo. Electrical equipment must be isolated by a skilled and specifically qualified person.
pp. Confirm by means of approved test equipment that the equipment being worked on is de-
energized.
qq. The approved Test equipment must be tested before and after a circuit has been verified.
Check-Test-Check.
rr. Test equipment must be contact-voltage proof and not allow any part of the body to infringe
on the safety distance
ss. The point of isolation must be locked, and the person in charge of the work must keep the
key in a safe place.
tt. Earths applied between the Point of Isolation and the Work Area.
uu. A Safety Document prepared & issued specifying exactly what has been made safe, how
this has been achieved and what work is to be done. No one should do any work that is not
specified in the safety document.
vv. Line Clearance from Vestas is must to perform work on High Voltage system. Non-
compliance to this requirement will lead to penalty to contractor/subcontractor.

Date 1 Sept. 2015
Writer: FILAD, QSE
F Lockout/Tagout
ww. This procedure establishes the minimum requirements for the lockout of isolating
devices whenever work is carried out on electrical equipment.
xx. This procedure must be followed to ensure that the equipment is switched off, isolated from
all potential sources of supply and locked out before employees perform any servicing or
maintenance work. This secures the equipment against re-connection or unplanned start
up.
yy. All personnel must comply with the standards imposed on them during the use of
Lockout/Tagout. The qualified persons must perform the lockout in accordance with this
procedure. If a person is getting ready to do servicing or maintenance on a machine, and
observes that the machine or parts of the equipment is locked out and tagged out, that
person shall NOT start work, energize or use the machine or the equipment.
zz. Lock out procedure
1. All affected personnel must be notified that servicing or maintenance is re-
quired on a machine or equipment and that the machine or equipment will
be shut down and locked out to perform the work.
2. The qualified person must refer to the wind turbine-specific manual, work in-
structions or other documentation to identify the precautions necessary to
carry out the work safely. The qualified person must understand the hazards
and be knowledgeable on the methods to control the risks.
3. If the machine or equipment is operating, it must be shut down by the nor-
mal method (press the stop button, open the switch, etc.).
4. The isolating device(s) must be operated for the machine or equipment to be
isolated from the energy source(s).
5. The isolating device(s) must be secured against re-connection, preferably by
locking out the operating mechanism with designated individual lock(s). In
the absence of locking facilities, equivalent prohibitive action shall be taken.
6. A notice or label will be placed at the disconnection point so that everyone
knows that work is being done.
7. Stored energy i.e. capacitors, must be dissipated by methods such as allow-
ing the resistors to discharge the energy over time or earthing.
8. The machine or equipment is now locked out.
9. Verify the machine or equipment is dead on all supply conductors as near as
practicable to the work location.
10. Carry out any earthing, as necessary;
11. Protect against adjacent live parts, if required – use appropriate Personal
Protective Equipment applying.
12. Permission can be given to start work

Date 1 Sept. 2015
Writer: FILAD, QSE
Appendix 2 Specific HSE requirements for using crane on Vestas

site
Crane Safety Program DMS 0049-0574 Version 00 or newer.

Date 1 Sept. 2015
Writer: FILAD, QSE
Appendix 3 Specific HSE requirements for transporting Vestas

main components
A General requirements (Applies for all transport/storage modes):

a) Loading and unloading of main components shall be performed in accordance with the
Vestas Transport Manual suitable for the component.
b) It is the responsibility of the transport (Sub) contractor to ensure that the goods are
secured, packed & transported in a safe and undamaged state and according to current
best practice and regulations.
c) It is also the responsibility of the transport (Sub) contractor to ensure that the required
driver licensing and training provisions are maintained.
d) Adequate supervision must attend the vehicle at the same time when load securing
devices are being applied or removed.
e) Working alone is not permitted when transports are being loaded, unloaded and loads are
being secured or unsecured.
f) The (sub) contractor will be responsible for ensuring that all risk assessment and method
statements required for the transportation of materials to site are completed and
available for inspection, if requested.
g) All vehicles with limited vision to the rear (oversize cargo) must have a person appointed
to guide the vehicle when reversing is required.
h) Regulations related to Dangerous goods need to be obeyed.
i) Prior to transporting equipment that could include liquid; that could include liquid drain,
plug and tag it with the appropriate label or tag to prevent spills.
B Suspended load
The (sub) contractor shall always be aware of the suspended load whenever a task is being per-
formed. Where it can be avoided, loads should not be suspended over occupied areas. Where it can
NOT be avoided, the risks to people must be eliminated by safe systems of work and appropriate pre-
cautions.
C Restricted areas
The restricted areas shall be designated and defined whenever a potential risk is foreseen and those
risks shall be communicated through safety procedures and precautions. The Vestas guidelines and
manuals are to be followed strictly.
D Working at height
Accommodation of people on the truck, trailer, rail car etc. (Any kind of transport equipment) as well
as climbing on the component, transport equipment etc. is strictly forbidden during the movement.
Vestas manuals, documents and instruction related to working at height is to be followed.

Date 1 Sept. 2015
Writer: FILAD, QSE
E High wind speed

The (sub) contractor shall take the necessary actions to prevent occurring damages under adverse
weather conditions (such as high wind speeds, storm, hurricanes etc.) Additionally Vestas guidance
documents shall be followed, however securing the components is of the responsibility of the (sub)
contractor. The (sub) contractor is obliged to retain knowledge about actual weather conditions.
F Handling heavy equipment

The (sub) contractor shall always use the handy auxiliary equipment (supporting tools provided) in
order to perform the task and handle the heavy equipment in a safely and healthy manner.
G Storage
If the Vestas components are in the custody of the (sub) contractor, the (sub) contractor is responsi-
ble of providing a secure and safe storage environment/conditions aligned with Vestas storage guide-
lines and manuals.
All (sub) contractors’ transport equipment shall be kept and parked in a designated area away from
the components when they are not in use to avoid traffic congestion.
H Manoeuvring risks:
The (sub) contractor shall always pay attention to vulnerable road users, surroundings, equipment,
buildings etc. during an operation whilst in turning in a curve, passing roundabouts, driving back-
wards etc. For main components (e.g. nacelle, blades, tower sections): Always use walkie-talkies to
ensure high level of communication and to avoid people and component incidents.
G Traffic risks:
The (sub) contractor is responsible for handling and paying attention to below constraints:
1) Accident risks during transport
2) Speeding
3) Height/Width/Length
4) Escort cars
5) Driving with alcohol/drugs
6) High voltage: Passing underneath electrical cables (especially when transporting oversize cargo)

Date 1 Sept. 2015
Writer: FILAD, QSE
Appendix 4 Specific HSE requirements for External warehouses

and sender of dangerous goods
To be developed, project specific requirement may apply.

Date 1 Sept. 2015
Writer: FILAD, QSE
Appendix 5 Specific HSE requirements for BoP

To be developed, project specific requirement may apply.


Global Minimum Contractor HSE Requirements

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Global Minimum Contractor HSE Requirements

Uploaded by

Copyright:

Available Formats

Global Minimum Contrac- DMS 0045-7770

Date 1 Sept. 2015

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

5 Local/State/National Regulatory Compliance

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

6 Contractor/Subcontractor Safety Personnel

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

7 Program Policies, Practices and Procedures

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

8.1.1 Ensure contractors/subcontractors follow Vestas rules and procedures.

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

 Unintended neglect of taking consideration for employees’ safety into ac-

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

 Costs, resulting of time delays

10 Drug Free Workplace Program

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

Working at height, rescue

Technical training LEVEL

Technical training LEVEL

Electrical hazard training

Specific training for this

Site specific induction

11.3 Hazard Communication (HazCom) / Global Harmonization (GHS)

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

11.4 Personal Protective Equipment (PPE)

11.5 Foreman Training/Meetings

11.6 HSE communications language

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

11.6.4 Communication methods from contractor/subcontractor will include:

11.7 Subcontractor Assistance

13.1 Incident Reports (IR)

13.2 OSHA- Form 300 Log (AME specific)

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

13.3 Monthly Safety Meeting Minutes

13.4 Assured Grounding Notice

13.5 Environmental, Health and Safety Plan and Performance

13.6 Deviations from regular work instructions

14 Incident, Injury and Emergency Procedures

14.2 Medical Treatment

14.3 Incident Investigation Review and Report-Out

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

14.4 Injury Management

15 Personal Protective Equipment

15.4 Eye Protection

15.5 Hearing Protection

15.6 Head Protection

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

15.7 Fall Protection

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

17.2 Storage of Hazardous Liquids

17.3 Waste handling

17.4 Spills, Leaks and Emissions

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

17.5 Environmental Statistics

18 Additional Program Requirements

18.3 Overhead Work

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark

18.4 Electrical Safety

18.5 Fire Prevention and Protection

18.6 Working hours

Vestas Wind Systems A/S – Hedeager 42 – 8200 Aarhus N - Denmark