DEI GRATIA SCHOOL AUTOMATED ENROLMENT SYSTEM

I Introduction

Slow enrolment process is a situation that everyone hates and also a problem
especially for parents and students.

This problem often times happen every enrolment season and this only shows
the slow progress and development of the school as well , Thus researchers conceived

this idea to make the enrolment process better through the use of “AUTOMATED
ENROLMENT SYSTEM” that uses modern technology for easier and faster way of

enrolling as an answer to the said problem. In this system, a person can officially join the

institution without hustle.

1.1 History of the school

DEI GRATIA SCHOOL was established in 1998 as Dei Gratia Learning

Center. It is a non-secretarian institution started at 20 students enrolled for
Nursery & Kindergarten handled by the principal herself, Mrs. Gemma C. Cartel.

By the Grace of God, on its second year, the progress and development of
the school occurred. And through the demand of the parents to have its
Elementary level, God permits. Its popularity began to flourish little by little. The
number of teachers and students increased.

Dei Gratia School was duly recognized by the Department of Education

under Government Recognition Nos. K-033, E-036 s. 2003 and (R-IVA) 023 s.
2005.

Now, at its continuing year of expanding and hard work, it reached the
point that it became popular and successful in all aspects. Due to community
demand, through the years of Service and Excellence for Basic Education, HIGH
SCHOOL DEPARTMENT is now at its peak. It also conforming with Special

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 DEI GRATIA SCHOOL AUTOMATED ENROLMENT SYSTEM

Curriculum which involve in Personality Development, Theatre Arts,

Speech Therapy and Campus Journalism.

Dei Gratia School is also involved with the Band now known as “The DGS-
DXB” (Drum and Xylophone Band) and preparing to compete with other school
bands.

At present, a new building has been built. This new building provided

classrooms for the High School Department. And hope to build more expansions

for the years to come.

1.2 Mission and Vision

To provide skills, habits, values and attitudes that will make a student a
well-balanced individual, a responsive and productive member of the community.

Dei Gratia opportunities for the youth to know Christ and love in himself
and others. To facilitate students self-direction and self-reliance with sense of
individual and social responsibility. To enhance teachers competencies and
knowledge, to bring about effectiveness, efficiency and excellence towards
achieving goal of quality education.

II Statement of the Problem

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 DEI GRATIA SCHOOL AUTOMATED ENROLMENT SYSTEM

2.1 Technical Feasibility

The knowledge of the client on how to operate the new enrolment system
is limited. Our client may don’t have the knowledge in using our system.

2.2 Economical Feasibility

Because of their limited budget for the improvement of the school, they

can`t afford to purchase a new software or program for their enrolment system.

2.3 Operational Feasibility

There`s a possibility that our client will not be satisfied with our software,
and probably they would not support us.

2.4 Legal Feasibility

There is no such problem in terms of the legality of the school; the school
owner has its complete permits for operating the school.

III Recommendation

Our proponents recommend to the school

3.1 Technical Feasibility

Our proponents are responsible to teach our client on how to operate the
proposed system.

3.2 Economical Feasibility

We are willing to lend our system for them to test the effectiveness
of the proposed system for the school assurance.

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 DEI GRATIA SCHOOL AUTOMATED ENROLMENT SYSTEM

3.3 Operational Feasibility

3.4 Legal Feasibility

Solution

IV Conclusion

Based on our observations, It is feasible for the school to have an

“AUTOMATED ENROLMENT SYSTEM” because they have the budget to

purchase our system, they also have the facilities and equipment for the system
and they have agreed to the terms and conditions of the product.

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 DEI GRATIA SCHOOL AUTOMATED ENROLMENT SYSTEM

Questionnaires:

1. History of the school

DEI GRATIA SCHOOL was established in 1998 as Dei
Gratia Learning Center. It is a non-secretarian institution started at
20 students enrolled for Nursery & Kindergarten handled by the
principal herself, Mrs. Gemma C. Cartel.
By the Grace of God, on its second year, the progress and
development of the school occurred. And through the demand of
the parents to have its Elementary level , God permits. Its
popularity began to flourish little by little. The number of teachers
and students increased.
Dei Gratia School was duly recognized by the Department of
Education under Government Recognition Nos. K-033, E-036 s.
2003 and (R-IVA) 023 s. 2005.
Now, at its continuing year of expanding and hard work, it
reached the point that it became popular and successful in all
aspects. Due to community demand, through the years of Service
and Excellence for Basic Education, HIGH SCHOOL
DEPARTMENT is now at its peak. It also conforming with Special
Curriculum which involve in Personality Development, Theatre Arts,
Speech Therapy and Campus Journalism.
Dei Gratia School is also involved with the Band now known
as “The DGS-DXB” (Drum and Xylophone Band) and preparing to
compete with other school bands.
At present, a new building has been built. This new building
provided classrooms for the High School Department. And hope to
build more expansions for the years to come… by the Grace of
God.

TO GOD BE THE GLORY!

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 DEI GRATIA SCHOOL AUTOMATED ENROLMENT SYSTEM

2. What is the mission of the school?

To provide skills, habits, values and attitudes that will make a
student a well-balanced individual, a responsive and productive member
of the community.

3. What is the vision of the school?

- Dei Gratia opportunities for the youth to know Christ and love in
himself and others.
- To facilitate students self-direction and self-reliance with sense of
individual and social responsibility.
- To enhance teachers competencies and knowledge, to bring about
effectiveness, efficiency and excellence towards achieving goal of
quality education.

4. What is the school`s philosophy?

- Dei Gratia School strives to fully develop each student`s academic,
physical and moral spiritual gifts and talents.
- Dei Gratia School is a child friendly a warm and welcoming
community, building family faith and academic excellence.

5. What are the requirements needed upon enrolling in the school?

I. Transferees:
a. Report card (form 138)
b. Birth certificate
c. Certificate of good and moral character
d. Entrance test

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e. One 1x1 ID picture with name at the back

II. Regular
a. Report card (form 138)
b. One ID picture (1x1)

III. Incoming high school

a. Refer to #5 (a)

IV. Incoming grade school

a. Refer to #5 (a)

V. Incoming pre school

a. Birth certificate
b. ID picture (1x1)

VI. Scholar ship program

a. EVS (Educational Voucher System)
b. ESC (Educational Service Contracting)

6. Payments
I. Cash
a. Spot Cash Basis
Registration/ miscellaneous and tuition fees payable
upon enrolment.

II. Instalment
a. Semi-Annual Basis
b. Quarterly Basis

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 DEI GRATIA SCHOOL AUTOMATED ENROLMENT SYSTEM

c. Monthly Basis

III. Penalties
a. None

IV. Promissory notes

- Promissory notes should be submitted to the Office of the
Pricipal at least three days before the examination date.

7. Schedule
I. Pre school
a. Kinder 8 – 11 A.M.
b. Preparatory 1 – 3:30 P.M.

II. Grade school

a. A.M. Session 7 – 12:00 P.M.
b. P.M. Session 1 – 5:00 P.M.

III. High school

a. 7:00 – 4:00 P.M.

8. Insurance conditions

9. School facilities and its function

I. Well ventilated classrooms
II. Functional library

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 DEI GRATIA SCHOOL AUTOMATED ENROLMENT SYSTEM

III. Functional library room

IV. TLE room
V. Canteen
VI. Home Economics room

10. School events and activities

I. Intramurals
II. School presentations
III. Foundation day
IV. Parades
V. Promenade
VI. Teacher’s day
VII. Christmas party
VIII. Any school / Academic programs
IX. Educational tour
X. Graduation / Recognition Day

11. What are the common problems you encounter using your current
system?
- Slow process of Enrolment

12. How you handle those problems?

-

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 DEI GRATIA SCHOOL AUTOMATED ENROLMENT SYSTEM

Questionnaires:

1. History of the school

2. What is the mission of the school?

3. What is the vision of the school?

4. What is the school`s philosophy?

5. What are the requirements needed upon enrolling in the school?

I. Transferees:

II. Regular

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 DEI GRATIA SCHOOL AUTOMATED ENROLMENT SYSTEM

III. Incoming high school

IV. Incoming grade school

V. Incoming pre school

VI. Scholar ship program

6. Payments
I. Cash

II. Instalment

III. Penalties

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 DEI GRATIA SCHOOL AUTOMATED ENROLMENT SYSTEM

IV. Promissory notes

7. Schedule
I. Pre school

II. Grade school

III. High school

8. Insurance conditions

9. School facilities and its function

10. School events and activities

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 DEI GRATIA SCHOOL AUTOMATED ENROLMENT SYSTEM

11. What are the common problems you encounter using your current
system?

12. How you handle those problems?

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