ESS Leave Request Config Steps

ESS: Leave Request Config Steps
by Harshal Soni
www.SAPHCMOnline.com
ESS components in Time Management: Leave Request Application
Leave Request application on ESS can be used to record Attendances and Absence by the employees and
the data is transferred to the appropriate infotypes.
Follow these steps to get the basic Leave Request application up and running. Additional fine tuning may
be required per business requirements.
IMG  Personnel Management  Employee Self-Service  Service-Specific Settings 

Working Time  Leave Request  Processing Processes
Create Rule Groups

Rule Groups are required so that we can classify how the processing should be handled for various
components on ESS.
We define rule groups for the following applications on ESS/MSS:
 Leave Request
 Team Calendar in Leave Request and Manager Self-Service
 Attendance Overview
 Time Accounts
 Clock-In/Out Corrections
 Approval of Working Times in CATS under MSS
This is how the Rule Group is created:

1. Choose Create Rule Group
2. Define the various rule groups that you require and give them easily identifiable names.
by Harshal Soni
3. Choose Adjust WEBMO Feature. Assign the Rule Group based on your organization’s
requirements. WEBMO will default the rule Group as per the selection Criteria.
Define Processing Processes for Each Rule Group
In this config step, we determine what are the fields we would like to see in the Leave Request:
In Units for Partial-day Absences, we have following options:
 Clock times: The absences are displayed in the table alongside the related clock times.
 Hours: The absences are displayed in the table header.
by Harshal Soni
 Hours and clock times: Absences recorded only with durations are displayed in the table
header. Absences recorded with clock times are listed in the table.
Specify Processing Processes for Types of Leave

Define Absences/Processing Processes
In this step we define processing for individual Absence/Attendances.
Configuration of individual Absences in Leave Request:

by Harshal Soni
by Harshal Soni
This Config step will configure how individual Absence record is to be displayed. We can setup the
following:
 Setup duration of recording a retroactive record
 Setup if an Absence/attendance can be recorded on the current day
 Setup for future dated records
 Assigning a workflow for New request, updates to existing record of cancellations
 Setup to display the Line Manager to whom the Leave request will be forwarded
 Setup of approvals options
Configure Output of Messages
This Config step gives us ability to change the standard SAP messages. Also we can suppress any
message if required.
by Harshal Soni
IMG  Personnel Management  Employee Self-Service  Service-Specific Settings 

Working Time  Leave Request  Layout of the Web Application
Specify How Leave Is Displayed and Default Values
In this Config step we can setup default values when the Leave Request application is initially opened.
Define Field Selection

In this IMG activity, you specify which additional fields are displayed and can be processed in the Web
application. The fields are then available to both enterers and approvers of leave requests.
Steps to assign Custom field to the standard screen:
1. Choose the Define Field Selection activity.

2. Choose New Entries.
3. Create a field selection and choose ENTER.
4. Select the field selection, and double-click Field Customizing in the dialog structure.
5. Choose Select Fields.
6. Select the fields you want to display. Field help is available for the fields in the list. You can toggle
in the list between the technical field name and the field label.
7. Choose Continue.
8. Decide whether each field is a required entry field.
9. If required, enter a different field label of up to 25 characters. If you do not enter your own field
label, the system uses the medium-length Data Dictionary label with a maximum of 20 characters.
10. Choose Assign Field Selection to Types of Leave.
11. Assign the field selections to the relevant absence types.
* Field Selections are required when we want to add additional fields to any Absence of Attendance type.
by Harshal Soni
Specify Display of Absence Quotas
We can display Quotas on the Leave Request screen so that the employee can verify their quotas before
requesting any absences that deduct quotas.
Specify Display of Attendance Quotas
We can display Quotas on the Leave Request screen so that the employee can verify their quotas before
requesting any attendance that deduct quotas.
by Harshal Soni
Here is a sample screen of Leave Request Application on ESS:

ESS Leave Request Config Steps

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ESS Leave Request Config Steps

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ESS: Leave Request Config Steps

ESS components in Time Management: Leave Request Application

IMG  Personnel Management  Employee Self-Service  Service-Specific Settings 

Create Rule Groups

This is how the Rule Group is created:

Define Processing Processes for Each Rule Group

Specify Processing Processes for Types of Leave

In this step we define processing for individual Absence/Attendances.

Configuration of individual Absences in Leave Request:

Configure Output of Messages

IMG  Personnel Management  Employee Self-Service  Service-Specific Settings 

Specify How Leave Is Displayed and Default Values

Define Field Selection

Steps to assign Custom field to the standard screen:

1. Choose the Define Field Selection activity.

Specify Display of Absence Quotas

Specify Display of Attendance Quotas

Here is a sample screen of Leave Request Application on ESS:

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